The Process  Greeting  Introductions  Agenda Review  Ground Rules  Decision Making Rules  Sticking to the Agenda  Complete the IEP  Closure  IEP Meeting Evaluation

The Process Greeting Sets the tone for the meeting  Greeter is warmly professional  May use positive anecdotes about the student  May use humor when appropriate  May discuss shared interests Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Introductions  Put names with faces (name cards)  What name people want to be called  Explain why person is attending  Explain meeting roles  Explain use of “equipment”  Set a collaborative feeling  Put parent(s) at ease Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Agenda Review  Does the agenda include all issues?  Make timing decisions  List items by priority Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Ground Rules  Begins a collaborative process by collaborating  Encourages participation by all members  Creates a respectful & considerate atmosphere  Provides boundaries (& limits) for participation  Provides guidelines for refocusing the group  Confirms/clarifies expectations of members  May be adjusted as necessary Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

How to Initiate a Ground Rules Discussion “What guidelines would the group like to establish together to insure our meeting is productive?” “What norms would we like to put in place in which to guide this meeting?” “Are there rules you would like to suggest for how we can work together to create John’s IEP?” “We’re here to develop an IEP for John. In order for all of us to work collaboratively in John’s best interest, we’ll start with a suggested list of ground rules for the meeting.” Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Decision Making Rules Consensus is not 100 percent agreement Consensus is when everyone can support a team decision 100 percent Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Decision Making Rules Using Consensus Using Consensus? You will need a definition - Example - Consensus is when all team members are comfortable enough with a decision to support it. Consensus is not compromise Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Sticking to the Agenda  Review assessment/evaluation (if appropriate)  Discuss parent information and invite participation  Establish current levels of educational performance  Develop goals & objectives/benchmarks  Discuss any information parent provided previous to meeting  Present proposed goals  Amend proposed goals as necessary  Write new goals as necessary  Determine service delivery (including student placement) Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Complete the IEP Wrap-up  Finalize and wrap-up, or…  Recommend the group reconvene & document  Briefly review what needs to be discussed next meeting  Schedule next meeting  Review follow up steps Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process Closure  Acknowledge what was accomplished  Thank everyone for their hard work  IEP Meeting Evaluation? Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process IEP Meeting Evaluation  Creating and implementing an evaluation form can provide valuable information on how the meeting functions from other’s perspective.  Denotes an openness on the part of the team, school, district and parents to learn from one another and work together to improve future meetings. Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation

The Process IEP Meeting Evaluation Areas included in the evaluation:  Pre-Meeting Preparation  IEP Components  IEP Team Communication  Team Process Techniques  Understanding Roles & Responsibilities Greeting Introductions Agenda Review Ground Rules Decision Making Rules Sticking to the Agenda Complete the IEP Closure IEP Meeting Evaluation Continual feedback allows continual improvement

IEP Meeting Reflection Tool