TSDS PEIMS Submission I Training Joe Perez PEIMS Director Javier Guevara PEIMS Supervisor September 22, 2015

Documentation  Deadlines  TSDS Submission Requirements

Student Demographics  Unique ID  Hold Numbers  Student Name  Ethnicity / Race  Inter-District Transfers – (CIR)  Attribution Code  Campus ID of Accountability  PET PID  PET PID Errors  PET Duplicate Enrollment Report

Economic Disadvantage  Matched and Non Matched  New Enrollees

ELL  LEP Decision Chart  LEP Eligibility  Follow Ups  Transfers- Records Exchange and Funding Start Date  Query (V_DONNA_PMZ_ELL_YRS_IN_SCH)

Immigrant  Individuals who are aged 3 through 21; were not born in any state; and have not been attending one or more schools in any one or more states for more than 3 full academic years  3 Year – 540 Days  Asylee/Refugee  US Citizenship and Immigration Services   Office of Immigration and Refugee Affairs  (512)  Query Builder (V_DONNA_PMZ_IMM_YRS_IN_US_SCH)

Gifted and Talented  Newly Identified Students  Pre-AP / AP Rules for Secondary

At Risk  Criteria  Exits-Pre-Assessment and Grade Level  110% Rule  Failing current or prior year core subjects-secondary

SSI Promotion-Retention GPC Committee Reconciliation List Access to other schools SSI Promotion Retention Codes TEAMS Data Maintenance Screen

Special Populations  Foster Care  Military Connected  Homeless / Unaccompanied Youth  Dyslexia  504

Foundation High School Program Graduation Type Code FHSP Participant Code FHSP Disting Level Achieve Indicator Code STEM Endorse- ment Indicator Code Business and Industry Endorsement Indicator Code Public Services Endorse- ment Indicator Code Arts and Humanities Endorsement Indicator Code Multi- Disciplinary Studies Endorsement Indicator Code E0806E1541 E1542E1544E1545E1546E1547E1548 C199 Columns Column 42 Column 43 Column 55 Column 56 Column 57 Column 58 Column 59  StudentGraduationProgramExtensionComplexType Section 3.4 of Texas Education Data Standards (TEDS)

FHSP – PARTICIPANT CODE The FHSP Type Code for reporting is code 34. The FHSP Graduation Type Code 33 is removed from the code for the school year. Four New Graduation Type Code are added to PEIMS Code Table C162. Code 35, Code 54, Code 55, Code 56, Code 57

FHSP – PARTICIPANT CODE Code 35 – Completion of Minimum Curriculum And Credit Requirements for Graduation Applicable To Students In General Education And Participated In The Exit-Level Assessment Instrument Identified in The IEP-Foundation High School Program (TAC (b)(1)).

FHSP – PARTICIPANT CODE Code 54 - Completion Of IEP And Full-Time Employment With Sufficient Self-Help Skills To Maintain Employment Without Public School Services (TAC § (b)(2)(A)). Code 55 - Completion Of IEP And Demonstrated Mastery Of Specific Employability And Self-Help Skills That Do Not Require Public School Services TAC § (b)(2)(B). Code 56 - Completion Of IEP And Access To Services, Employment, Or Education Outside Of Public Education TAC § (b)(2)(C). Code 57 - Completion Of IEP And Reached Age 22 - Foundation (TAC § (b)(2)(D)).

FHSP – PARTICIPANT CODE CodesFHSP-INDICATOR-CODE, C199 0Student is not Pursuing or Participating (Submission 1 and 3) 1Student is Pursuing (Submission 3 Only) 2Student has Completed (Submission 1 and 3)

T-STEM Indicator  T-STEM Academies are rigorous secondary schools focusing on improving instruction and academic performance in science and mathematics-related subjects and increasing the number of students who study and enter T-STEM careers. Designated campuses serve either grades 6-12 or 9-12.

T-STEM Indicator  The T-STEM Indicator Code uses PEIMS Code Table C088 PARTICIPATION- INDICATOR-CODE  0 = Not receiving services, or condition or situation not applicable to this person or campus  1 = Participant in program or service, or condition or situation applicable to this person or campus.

T-STEM Indicator  Students enrolled in T-STEM on the last Friday in October (Fall Snapshot date are reported in Submission1.  Students enrolled in T-STEM at any point in time during the school year are reported in Submission 3.  Students enrolled in T-STEM over the summer are reported in Submission 4

Individual Graduation Committees  Schools are required to establish an individual graduation committee (IGC) for each 11 th or 12 th grade student who fails to comply with the EOC assessment performance requirements for not more that two courses. A student must have successfully completed at least three of their end-of-course exams to be eligible for an assignment to an Individual Graduation Committee. (SB149)

Individual Graduation Committees  The IGC determines whether a student may qualify to graduate. The IGC must recommend additional requirements for a student including additional remediation and either a project or portfolio. The IGC must also consider 15 criteria in determining whether a student is qualified to graduate.

Individual Graduation Committees  PEIMS Data Element E1561 – NUMBER-OF- STUDENTS-REVIEWED-BY-IGC.  E1561 indicates the number of students that were assigned to an IGC at the end of the school year as result of the requirements of SB 149 becoming effective on May 11, This data elements expires at the end of the school year.  Any campus with students in grades 11 or 12 in the school year must report a value for the number of students reviewed by and individual graduation committee (IGC)

Individual Graduation Committees PEIMS Data Element E1562 – INDIVIDUAL- GRADUATION-COMMITTEE-GRADUATE- CODE. INDIVIDUAL-GRADUATION-COMMITTEE- GRADUATE-CODE indicate whether a student for whom an Individual Graduation Committee (IGC) was established has graduated based on an IGC decision. (Applies to previous year graduates.) Submission 1 only.

Individual Graduation Committees  PEIMS Code table C201 – INDIVIDUAL- GRADUATION-COMMITTEE-CODE  00 - Not Applicable  01 - IGC Reviewed (Submission 3 Only)  02 - IGC Graduate (Submission 1 Only)  IGC Review Code is only reported for students in grades 11 and 12. A student cannot have an IGC established before the 11 th grade.

Staff Responsibilities  Business Rules  Role ID  Service ID  Class ID  Number of Students  Population Served  Class Type  Inclusion Teacher in TEAMS  Worksheet Submission to PEIMS Department  New TEAMS Employee Role ID’s Verification

Role ID  Teacher  Educational Aide  Permeant Sub

Service ID  Refers to the services supplied by staff  Section 8.4 PEIMS Description of Codes- C022

Class ID  Is a number identifying a unique course section, that is unique for a particular school year, Campus, and Service-ID.

Population Served 01- Regular Students 02- Bilingual Students 03- Compensatory/Remedial Education Student 04- Gifted and Talented Students 05- Career and Technical Students 06- Special Education Students 07- ESL Student 08- Adult Basic Education Students 09- Honors Students 10- Migrant Students

Inclusion/Assistant Teachers  Special Education Teachers  Assistant Coaches/Teachers  Report to PEIMS-Option  TEAMS Examples

Monthly Minutes School Calendar for October 2016 TEAMS School Calendar Definition Calculation of Monthly Minutes for Aides Calculation of Monthly Minutes for Elementary Course Sections

Student Attendance and Enrollment  Attendance Handbook  TEA Reports  Attendance Procedures  Reconciliation  TEA Audit Requirements- Recording Attendance

Student Attendance and Enrollment  GEH Homebound / Special Ed Homebound  Residency  JJAEP Enrollment Date  New to District- Contact Search  Student Home Addresses & Primary Contact Issues- Versatrans  Student Pickup Indicator in Parent Contract

Student Discipline  Referral Code Sheet  Suspension  Partial Days  ISS Changes  OSS Requirements  Behavior Location Code  Special Education Removals- ISS/OSS/DEAP  Emergency Removals  Date of Disciplinary Action/Action Start Date  Disciplinary Action Not Taken Code  Truancy  Appendix E

Student Restraint  Reporting Employees  Forms  CIP Training  Coding in TEAMS

Questions….