ADMISSIONS TRAINING DAY Peter Fisher Head of Admissions

The Recruitment & Admissions Office

Recruitment & Admissions Office Central Recruitment Enquiry Unit

Recruitment & Admissions Office Central Recruitment Enquiry Unit Education Liaison

Recruitment & Admissions Office Central Recruitment Enquiry Unit Education Liaison Open Day

Recruitment & Admissions Office Central RecruitmentAdmissions Enquiry Unit Education Liaison Open Day Admissions

Recruitment & Admissions Office Central RecruitmentAdmissions Enquiry Unit Education Liaison Open Day Admissions Despatch

Recruitment & Admissions Office Central RecruitmentAdmissionsInternational Office Enquiry Unit Education Liaison Open Day Admissions Despatch International Office

Recruitment & Admissions Office Central RecruitmentAdmissionsInternational Office Enquiry Unit Education Liaison Open Day Admissions Despatch International Office Central Support Team (Director, PA, Receptionist)

Meet the Admissions Team

Applications IN the Electronic Admissions System

UCAS / GTTR Main-Cycle inc Extra Not Clearing UCAS / GTTR Main-Cycle inc Extra Not Clearing

Applications IN the Electronic Admissions System UCAS / GTTR ON LINE APPLICATION FORMS with Attachments ON LINE APPLICATION FORMS with Attachments

Applications IN the Electronic Admissions System UCAS / GTTR ON LINE APPLICATION FORMS with Attachments ON LINE APPLICATION FORMS with Attachments PAPER FORMS INPUT & SCANNED

Applications IN the Electronic Admissions System UCAS / GTTR ON LINE APPLICATION FORMS with Attachments ON LINE APPLICATION FORMS with Attachments PAPER FORMS INPUT & SCANNED ELECTRONIC ADMISSIONS SYSTEM

Applications NOT in the Electronic Admissions System Network CollegesSept 2011 International CollaborationsSept 2011 Short CoursesIn Development H&SC CPDIn Development Research Programmes MPhil / PhD Forms from International Fairs Decisions already made, Scanned for Records only

How the Electronic Admissions System Works

How the Applications will be Directed to the Primary Decision Makers (PDM) PDM Groups Only staff approved by the School or Partner College can access applications in the Electronic Admissions System Colleagues in Partner Colleges will need to create affiliate accounts to access university IT services. For information:

How the Applications will be Directed to the Primary Decision Makers (PDM ) Automatic Filter Application Partner College Each College is a separate Group

How the Applications will be Directed to the Primary Decision Makers (PDM ) Automatic Filter Application Partner College Each College is a separate Group International Office Not British

How the Applications will be Directed to the Primary Decision Makers (PDM ) Automatic Filter Application Partner College Each College is a separate Group International Office Not British Admissions Office P&H Checks + Undergrad Yr0/1

How the Applications will be Directed to the Primary Decision Makers (PDM ) Automatic Filter Application Partner College Each College is a separate Group International Office Not British Admissions Office P&H Checks + Undergrad Yr0/1 School Postgrad + ‘Special’ Undergrad

Entry Criteria

Entry Criteria - Undergraduate Programmes Admissions Office apply criteria set by the School Criteria for (Main-cycle up to 15 January 2013) Intake already collected Normally based on UCAS Tariff points Criteria should apply to applications made between 1 Sept – 15 January “Gathered Field” Criteria may change for applications made after 15 January

Entry Criteria - Undergraduate Programmes Clearing criteria may change as required and may go up or down. Summer University courses may not be used as conditions of offer. You can decide if GCSE results must already be held at the point of offer This has an impact on deciding when to close a programme Rejection criteria can be set, and applied by Admissions If a School wishes to see all applications to a specific programme write “Pass to School” on the criteria spreadsheet

Entry Criteria - Undergraduate Programmes

UCAS All applications (except International – Non-EU) to Full Time Undergraduate programmes (at UoG Campuses or Partner Colleges) Up to 5 ChoicesNot SequentialFee paid by applicant Reduced fee for single choice Strict timetableInitial Deadline 15 January each year

UCAS Offers by university Applicant Decision FID FirmInsuranceDecline 1 st ChoiceReserve Choice W Withdraw from UCAS

UCAS Tariff UCAS are currently reviewing the use of the Tariffhttp:// AS awarded after 1 year of study. A2 awarded after 2 years of study. AS points can be used only if there are no A2 points in that subject. If a student progresses from AS to A2 in that subject only the A2 points may be counted

The UCAS Timetable

UCAS Timetable 1 Sept – 15 Jan ON TIME

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June ON TIME LATE

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug ON TIME LATE Early Clearing

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > ON TIME LATE Early Clearing MAIN CLEARING

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb ON TIME LATE Early Clearing MAIN CLEARING Decision UoG

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End April ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End AprilEarly May REJECT BY DEFAULT ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End AprilEarly May REJECT BY DEFAULT 12 July ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision LATE

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End AprilEarly May REJECT BY DEFAULT 12 July REJECTED BY DEFAULT ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision LATE

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End AprilEarly May REJECT BY DEFAULT 12 July REJECTED BY DEFAULT Late Feb12 July 1 Choice at a time 5 choices Reject or Declined ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision LATE EXTRA

UCAS Timetable 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug > Mid Sept – End Feb - End AprilEarly May REJECT BY DEFAULT 12 July REJECTED BY DEFAULT Late Feb12 July REJECTED BY DEFAULT 1 Choice at a time 5 choices Reject or Declined ON TIME LATE Early Clearing MAIN CLEARING Decision UoG Decision LATE EXTRA

Applicant Decision Timetable Except Extra & Outside EU University Decision by 31 March

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted From ALL 5 choices University Decision by 31 March

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted University Decision by 31 March University Decision by 29 April

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted 7 June 2011 Declined by Default (inc outside EU) University Decision by 31 March University Decision by 29 April

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted 7 June 2011 Declined by Default (inc outside EU) 30 June 2011 Declined by Default (inc outside EU) University Decision by 31 March University Decision by 29 April LATE: University Decision by 10 June

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted 7 June 2011 Declined by Default (inc outside EU) 30 June 2011 Declined by Default (inc outside EU) 26 JULY 2011 Decline by Default University Decision by 31 March University Decision by 29 April LATE: University Decision by 10 June ALL Main-cycle applications

Applicant Decision Timetable Except Extra & Outside EU 5 May 2011 Declined by Default if no offers accepted 7 June 2011 Declined by Default (inc outside EU) 30 June 2011 Declined by Default (inc outside EU) 26 JULY 2011 Decline by Default The earlier we make decisions the earlier we know if our offer has been accepted University Decision by 31 March University Decision by 29 April LATE: University Decision by 10 June ALL Main-cycle applications

Decision Dates reminders will be sent out prior to critical dates in the UCAS calendar to alert colleagues that they need to check the number of acceptances to their programmes.

UCAS Confirmation & Adjustment Sunday 14 August 2011 Examination Results received Electronically from UCAS Admissions check if conditions of entry met for CF applications Monday 15 August 2011 Admissions check if conditions of entry met for CF applications Tuesday 16 August 2011 Academic staff review applications that have not met the conditions Confirm Offer – Alternative Offer - Reject Academic staff can review Rejected applications in Confirmation Reject Pool

UCAS Confirmation & Adjustment Wednesday 17 August 2011 Joining Instructions posted out to confirm offer Thursday 18 August 2011 Joining Instructions delivered to applicants Main Clearing Starts Applications in Confirmation Reject Pool Finally Rejected All Examination Results for Home-fee Full-Time undergraduate applications must be received by Wednesday 31 August 2011

UCAS Confirmation & Adjustment Adjustment Where an applicant has achieved better results than the offer Applicants ‘hold’ current offer while looking for an alternative vacancy Applicants cannot adjust their ‘Insurance’ Choice Adjustment Period:(5 Days) within period 18 – 31 August 2011 Eligible applicants should contact the Admissions Office Directly

UCAS Deferred Applications Applicants may apply for a place for one year in advance of the Intake Cycle Eg:From Sept 2010Normal Intake = Sept 2011 May apply for = Sept 2012 Confirmation decisions for Sept 2012 Intake must be made during 2011 Cycle

Fast Track

Students currently studying on the final year of an HNC, HND or Foundation degree at a University of Greenwich campus or Partner College Are eligible to progress onto Top-up / Final Year Degree programmes at UoG or Partner Colleges Through a defined Progression Route Without the need to complete a full application If they successfully pass their current programme

Fast Track

What happens if a student wants to study a programme that is not a progression route The applicant must apply through UCAS

Fast Track Procedure October 2011 Schools and Colleges will be asked to identify Progression Routes November 2011: Letters to Students inviting them to select a programme to progress onto. Deadline for replies Friday 22 March 2012 Progression Routes shown on University web site Interested student their details to Admissions record a Conditional Offer / Accepted on Banner “Thank you for Accepting our Offer” Letter sent out

Fast Track 2011 Uptake Institution Eligible Offers % (% 2010) Students Made BEXLEY BIRD BROMLEY CANTERBURY GCC HADLOW LEWISHAM NORTH WEST KENT ORPINGTON WEST KENT UCF AVERY HILL MEDWAY GREENWICH TOTAL % Applications accepted through Fast Track do NOT count towards the NECN

Communicating with Applicants

Communications with Applicants - Current Paper Letters

University Procedures

If a School wishes to discontinue a programme with students on it the School should contact the applicants to inform them that the programme will be discontinued and (preferably) offer an alternative programme. The outcome of the discussions with the applicants should then be conveyed to Admissions (ie: Alternative Offer or Reject application) who will implement the decision Discontinuing Programmes

Student target numbers are set at University and School/College level as well as programme level If you wish to close a programme as you have achieved your target number discuss this with your Dean of School in case other programmes in the School have under recruited. If the Dean wishes to close programmes they should contact the Director or Recruitment & Admissions to see how this fits into the university-wide targets Closing Programmes which are FULL

There are a limited number of places for Home-fee paying students. If an applicant is assessed (from the Fee Assessment Form that they complete) as being liable for fees at the ‘Overseas’ rate and later submits additional information that shows that they are eligible for fees at the ‘Home’ rate, it is not guaranteed that they will have a place at the ‘Home’ rate. If the university has already met its ‘Home’ student numbers the offer may be withdrawn or a place offered for next year Fee Status Can’t Change?

Feedback Policy

Existing Policies (eg: relating to an applicant’s age) and other policy matters to be reviewed in Early September Existing Policies and Policy Development

Future Electronic Admissions Developments Offers to International ApplicantsIn Progress International Collaborations in EASSept 2011 Network Colleges in EASSept 2011 Partner Colleges to use OLAFSept 2011 Applicants’ PortalJan 2012 Electronic ClearingJuly 2012 Electronic Communication with ApplicantsSept 2012

Future UCAS Developments Review of Admissions Process Post Qualifications Admissions? Review of UCAS Tariff