The Centre for Education & Training presents Using The Automated Reservation System (ARS) for LINC/CLIC Strategic Program Planning LINC Administrators Conference Toronto, March 7-9, 2007 Grace Scire, Lisa Deleon, Audrey Bennett Lisa

Happy Fiscal New Year!! Lisa

Hold on one sec! I’m planning my program! What Level? Open a Class? Close a Class? Lisa

Stop, Time! Lisa

There’s got to be a better way! Lisa

Sources of Information Research Consultation Goals Deadlines! ARS Statistics Community Focus Program Guidelines Lisa

ARS “Real-Time” Reports Assessment Centre Reports Training Provider Reports Dynamic Reports

Training Provider Reports Attendance Report Monthly Report Language Report Summary Report by Level These are the standard statistical monthly, quarterly and yearly reports.

Assessment Centre Reports Immigrant Category Report Monthly Report Language Report These are the standard statistical monthly, quarterly and yearly reports.

Dynamic Report Wizard

Follow the Wizard 1.Select the needed fields from the available fields. 2.Move field from left screen to right with the arrows. 3.Select “Next.” 4.Group 5.Sort 6.Filter Cross your fingers

Dynamic Report Wizard Training Providers Available Templates  Waitlist  Active Clients in Classes  Childminding  Client History for TP Events  Course Summary Regional Administrator Available Templates  Assessment  Waitlist  Active Clients in Classes  Childminding  Client History for AC Events  Client History for TP Events  Course Summary  CLBA Recertification Information

Dynamic Reports begin with Questions “Queries” Initial Destination State the question: “What is the percentage of clients living in your area whose initial destination is outside of your community?”

Building a “Query” The pieces of information (fields) needed to answer the question are: 1)Reference Number 2)Date of Assessment 3)Initial Destination 4)Assessment Type

Group and Sort Information This enables you to organize your report. It allows you to place items that have similar characteristics together. To further answer your question: 1)Group - Initial Destination 2)Sort – Assessment Type

Filter the Data Fields A “filter” sifts through the data and extracts information that matches the specific filter. Critical Filter: Date Range To not identify a date range will yield the data from the beginning of time.  Date range options.

Summary “What is the percentage of clients living in your area whose initial destination is outside of your community?” Report Summary TitleInitial Destination Selected Fields1.Initial Destination 2.Assessment Site 3.Assessment Date 3.Assessment Type 4.Reference Number 5.Assessment LINC level Grouping Levels1. Initial Destination Sorting Levels1. Assessment Type Filtering Rows1.Assessment Date BETWEEN 02-Jan-02AND13-Oct-03 2.Initial Destination Ottawa

Report Summary

Let’s build the reports together!!