Schools Broadband Network Schools Quadrant Meetings January 2013 Nick Roberts (Unicorn Programme Manager; and IMT Group Manager for Surrey CC)

Purpose of Session  To consider options available to replace the RM Schools Broadband Contract at end of contract life  Explain governance and decision- making processes and structure guiding this thinking  Update on current RM contract  Review options for its replacement at contract end  Q&A ?

Governance Structure  Schools IT Strategy Board is planning future options  Roger Blackburn (Primary Schools)  Chris Gardiner (Special Schools)  David Blow (Secondary Schools)  Mark Bisson (SCC Schools and Learning)  Plus Surrey CC IMT and Babcock 4S reps  Meets regularly - also  Schools Forum – considers financial implications for current and future contracts  Phase Councils – briefing on progress and feedback on suitability  Quadrant Meetings – mechanism for briefing a wider schools audience

Climate for Change  Circumstances different this time round so new contract needs to reflect this:  Schools have full budget autonomy (no central retention, no Govt funding)  Schools must be able to make individual decisions  Schools must be able to decide length of any engagement  Contract must keep up with or exceed what is available in the marketplace for performance and cost

A Brief History Of: Schools Broadband April ‘10 Nov ‘10 RM contract for Schools Broadband Network replacement signed November 2010 Originally anticipated signing contract in Summer Term ’10, using Harnessing Technology Fund for set-up Sec of State for Education removes half of this funding just before contract about to be signed SCC and Schools Forum make good funding deficit, but all this delayed signing to November ’10 3 year contract ending November ‘13

A Brief History Of: Schools Broadband Nov ‘10 Dec ‘10 May ‘11 RM build core network and roll out pilot sites (Phase 1) All but 12 of 400 Surrey schools sign up to be part of this contract which is signed by Surrey on behalf of schools

A Brief History Of: Schools Broadband Dec ‘10 May ‘11 Feb ‘12 Core network goes live and school sites migrated from old contract (Phase 2) Really helpful cooperation from schools to make transfer from Easynet network by 30 Sept 11

A Brief History Of: Schools Broadband Sept ‘11 March ’12 Dec ‘12 Upgrade of bandwidth for “low bandwidth” schools (Phase 3) Disappointment that factors in BT Openreach infrastructure in Surrey mean that some schools have lower than expected bandwidth

A Brief History Of: Schools Broadband Dec ‘10 August ‘12 March ‘13 SCC is Lead Authority procuring a new pan Public Sector network for Surrey and Berkshire UNICORN Project formally launched across wide Partnership Dec ‘10 UNICORN Contract signed Aug ‘12 SCC and Surrey District and Borough network components delivered by March ‘13

What is UNICORN? Partnership initiative Surrey CC Lead Authority Surrey D&Bs, Berks Unitaries, Higher and Further Education, Schools, Health Fire, Police Joint governance board, UNICORN Partnership Client Systems Integrator Contract with BT Global Services Builds on BT’s 21CN national network so no core costs Catalogue of Services but each requirement competed in market for best deal Main contract is for 7 years (options up to 12 years) Service Recipients take 1, 3, or 5 year sub-contracts – can join or leave any time during yrs. Initial order is minimum of 2 years. Wide Range of Services Available via portal-based Catalogue Selection of Connection options into UNICORN Network ISP services through JANET, Firewall and Content Filtering options (including profile based) Full-featured telephony service on a revenue based per user charge with limited or no capital outlay (just configuration costs / new handsets if required) Managed LAN, VLE and other services if required

What makes UNICORN Attractive? Large scale aggregated procurement offers excellent market rate for Broadband Transition managed by a schools project team Broad range of services including: Managed or local firewalls Managed/local content filtering, profile driven VLE, Back-up, network resilience Broad range of services including: Managed or local firewalls Managed/local content filtering, profile driven VLE, Back-up, network resilience Cloud-based services including: Managed telephone system, pay per handset, no on-site switch, free on-net calls, attractive PSTN rates Community network for school to school traffic Shared Data Centre facilities for server room equipment Cloud-based services including: Managed telephone system, pay per handset, no on-site switch, free on-net calls, attractive PSTN rates Community network for school to school traffic Shared Data Centre facilities for server room equipment

What else makes UNICORN Attractive?  Step Change improvements to bandwidth and cost via SuperFast Broadband  Fibre To The Cabinet (FTTC) green box in road, then copper to premises  Speeds up to 80Mb download, up to 20Mb upload  BT Openreach to deliver SuperFast to 80% of Surrey  Surrey CC has undertaken a £20m market intervention to deliver SuperFast Broadband to the remaining 20% by December 2014  Fibre to the Premise (FTTP) package option with fixed connection charge and reduced excess construction charges will offer very high speed asymmetrical bandwidth at lower price than traditional fibre links

Options for Future Provision  Roadmap Option 1  Schools commit to using UNICORN and the Unicorn Team manages all transition arrangements.  Schools pay on existing banded payment basis for 1 year and then on new UNICORN rates for second year

Options for Future Provision 2  Roadmap Option 2  Schools “Go their own way”  Banded charges to the point of termination (Nov ‘13)  Each school organises their own individual ISP service and value-added services and manages the transition  Schools choose when to migrate, but service will terminate 29 Nov ‘13

Next Steps  Discussed at Schools Forum 11 January to agree principles  Briefing to schools via these Quadrant and other meetings (incl technical) during January  Formation of dedicated Unicorn Schools Project Delivery Team  Individual Unicorn Offer to each school (including technical proposal and costs) sent to each school in mid-February  Decisions by schools whether or not to participate by 20 March ’13 to enable implementation project to commence  Signing of formal Agreement by each participating school in April ‘13

Questions and Answers