12-CRS /12 NPSS Conference Committee Report 1 November 2013 William W. Moses Chair, NPSS Conference Committee 10/31/20151

12-CRS /12 Summary of Today’s Presentation 10/31/20152 Upcoming Changes –Plagiarism Detection Tool –Conference Relationship Manager –Conference Organizer Telecon –New Tools Conferences Ad Hocs –Conference Finances –Conference Branding –Charging for TCS

12-CRS /12 Upcoming Changes: Plagiarism Detection Tool 10/31/20153 CrossCheck Supplied at No Charge Free support also available Various interfaces available –Batch processing –APIs for incorporating into other tools Some restrictions apply –Only content where IEEE holds copyright –Significant effort needed to analyze output Mandated by BoD — Will Be Coming! Available Now — Contact Bill Hagen Mandated by BoD — Will Be Coming! Available Now — Contact Bill Hagen

12-CRS /12 “Conference Relationship Manager” 10/31/20154 Point of contact within IEEE MCE assigned to NPSS Caroline Johnson One telecon w/ NPSS leadership

12-CRS /12 NPSS Conference Organizer Telecon 10/31/20155 Concept: Make it easy for NPSS conference organizers to get information / questions answered Brief manual has insufficient information Difficult to read / understand / maintain a detailed manual Have Quarterly Telecon for Organizers Ask Questions / Share Best Practices First One in December? Have Quarterly Telecon for Organizers Ask Questions / Share Best Practices First One in December?

12-CRS /12 New Tools 10/31/20156 Publications Portal in ICX Venue Select (aggregate hotel buying power across IEEE) Streamlined MOU –Fewer questions –Less “legalese” –No “New York Law” requirement for conferences outside the US

12-CRS /12 Conference Finance Ad Hoc 10/31/20157  Help volunteers run conferences more effectively (from a financial point of view)  Figure out what IEEE can do to make it easier to perform the financial requirements of a conference Working Progress Being Made Results / Recommendations Expected in ~1 Year Working Progress Being Made Results / Recommendations Expected in ~1 Year

12-CRS-0106 REVISED 8 FEB 2013 Conference Branding Ad Hoc: Survey Performed – 668 Responses Website is Critical – attendees get virtually all their information from the conference web site Conference name is not important when deciding whether to attend a conference Minimal attendee confusion on sponsorship (~5% misunderstood who sponsor was and cared) Having IEEE involved was very important –Type of involvement (financial or TCS) was unimportant –Sponsoring IEEE OU somewhat important (50% didn’t care, 50% did care) 8 Wanted Data to Guide Next Steps

12-CRS-0106 REVISED 8 FEB 2013 Main Opportunity: Improve Web Sites Surveyed web sites for ~25 IEEE conferences Tremendous variation across IEEE conferences (Some do very good job, some have “opportunities”) Provide complete information in consistent format (Title, acronym, dates, logos, sponsorship, publication,…) Say “Who should attend?” & “What will I learn?” Distinguish “Sponsors” from “Patrons” Use of templates strongly encouraged (see MTT) Different template for financial & TCS? 9 Uniform Look & Feel for OU’s Web Site & All of It’s Conference Web Sites!

12-CRS-0106 REVISED 8 FEB 2013 Charging for TCS Ad-Hoc Proposal to Charge “External” Conferences for Technical Co-Sponsorship Charge Would Be $1000 Plus $15 / Paper in Xplore Ad-Hoc Committee Formed in March 2013 Three Points of Concern / Confusion Identified: Expense, Revenue, and Acceptance by Partners Discussion In Progress… 10/31/201510

12-CRS-0106 REVISED 8 FEB 2013 Reallocate TCS Overhead: Fairer and Cheaper 11 Fairer Cheaper

12-CRS-0106 REVISED 8 FEB 2013 Reallocate TCS Overhead: Fairer and Cheaper 12 Fairer Cheaper

12-CRS /12 TC Chairs: Please Provide Info On Each Conference (Including TCS) 10/31/ Total Number of Registrants # of Registrants from North America (Regions 1-7) # of Registrants from Europe (Region 8) # of Registrants from Latin America (Region 9) # of Registrants from Asia (Region 10) # of Abstracts Submitted # of Abstracts Accepted # of Short Courses # of Exhibits