I NFORMATION MANAGEMENT Names of Business Rules

R ULE 10 – ORDER OF INDEXING UNITS FOR ORGANIZATIONS The general rule is that the units of a business name are indexed in the order in which they are written, the first word being the first unit. Abbreviations are indexed as though written in full; however, the business name should be written in the same manner as it appears on the letterhead. NamesUnit 1Unit 2Unit 3Unit 4 Beatty Pump Co. Ltd.BeattyPumpCoLtd Beaver Lumber Company BeaverLumberCompany Bee Bell BakeryBeeBellBakery

R ULE 10 ORDER OF INDEXING UNITS When the first name or initial and the last name of an individual or individuals appear in a business name, the units in each individual’s name are transposed in the same manner as the units in an individual’s name considered by itself. NamesUnit 1Unit 2Unit 3Unit 4 Andy Bell Manufacturing Co. BellAndyManufacturingCo Betty Bell Beauty Parlour BellBettyBeautyParlor

R ULE 10 ORDER OF INDEXING UNITS An exception to this rule would be a business name which contains the name of an individual that is so widely known that confusion would result from such a transposition. In this case, the units in the name are indexed in the order in which they appear. NamesUnit 1Unit 2Unit 3Unit 4 Laura Secord Candy Ltd. LauraSecordCandyLtd

R ULE 11 WORDS DISREGARDED Minor words – English articles, conjunctions and prepositions, such as the, and & of, to, for, by, at, in – are not considered to be units for indexing purposes. These words are enclosed in parentheses so that they will not be confused with the units to be indexed.

NamesUnit 1Unit 2Unit 3Unit 4Unit 5 Industrial and Commercial Enterprises Industrial (and)CommercialEnterprises Italian Bakers in Edmonton Ltd. ItalianBakers (in)EdmontonLtd Italian Bakers of Quality ItalianBakers (of)Quality J. Ivers and S. Brown Limited IversJ (and)BrownSLimited R ULE 11 WORDS DISREGARDED

NamesUnit 1Unit 2Unit 3Unit 4 Ivers and Donald Co. Ltd. Ivers (and)DonaldCoLtd Donald (and) Ivers Co. Ltd. See: Ivers (and) Donald Co. Ltd. When the business name consists of two or more surnames connected by and, a cross reference should be prepared.

R ULE 11 WORDS DISREGARDED NamesUnit 1Unit 2 The Iverson MartIversonMart (The) Jack the RepairmanJack (the)Repairman When The is the first word in a business name it is written in parentheses at the end of the name. When the appears in the middle of the name, place it in parentheses and do not remove.

R ULE 11 WORDS DISREGARDED NamesUnit 1Unit 2Unit 3Unit 4Unit 5 At Low Cost Truck Rental AtLowCostTruckRental In Town ClubInTownClub When a preposition is the first word in a business name, as in At Home Catering Service, the preposition is treated as the first indexing unit.

R ULE 12 – S INGLE L ETTERS When initials or acronyms form all or part of the name of an organization, treat them as one filing unit. Also treat TV and radio call letters as one unit:

R ULE 12 – S INGLE L ETTERS Some business, institutions, associations and so forth, are known both by their initials and by their full names; for example, YMCA, CP Express. In such cases the most commonly used form of the name should be used in filing, and the other form should be cross referenced.

R ULE 12 – S INGLE L ETTERS NamesUnit 1Unit 2Unit 3Unit 4Unit 5 A A A Driving School AAADrivingSchool AAA Sign Company AAASignCompany ABC Discount Foods ABCDiscountFoods CN Tower Ltd.CNTowerLtd CP ExpressCPExpress X - Canadian Pacific Express See: CP Express

R ULE 13 – COMPOUND GEOGRAPHIC WORDS Each word in a compound geographic name (Mount Royal) is considered to be a separate indexing unit, unless the first part of the name is a prefix (Las Vegas). In such cases the complete name becomes the first indexing unit.

R ULE 13– ( EXAMPLE ) NamesUnit 1Unit 2Unit 3Unit 4 Las Vegas Dine & Dance Las VegasDine (&)Dance Mount Royal Real Estate MountRoyalRealEstate Saint John FisheriesSaintJohnFisheries San Moritz ClubSan MoritzClub Rocky Mountain Ski School RockyMountainSkiSchool

R ULE 14 – N AMES WITH COMPASS TERMS When names include compass points, consider the compass points as they are written (each word will be a separate unit).

R ULE 14 - EXAMPLE NamesUnit 1Unit 2Unit 3Unit 4 East End BakeryEastEndBakery North Side BakeryNorthSideBakery North-Eastern AirlinesNorth-EasternAirline Northeastern Tent Company NortheasternTentCompany South West Health ClubSouthWestHealthClub Southwest Dairy FarmSouthwestDairyFarm

R ULE 15 – HYPHENATED BUSINESS NAMES Hyphenated business names which do not include compound geographic words or compass terms are indexed as one unit. NamesUnit 1Unit 2Unit 3 Anglo-American Oil Company Anglo-AmericanOilCompany Inter-Nation TravelInter-NationTravel Inter-national Exports Ltd.Inter-nationalExportsLtd. Mim-E-O Copy CompanyMim-E-OCopyCompany

R ULE 16 FOREIGN BUSINESS NAMES Foreign business names are indexed as written unless the name obviously follows an English pattern, and then the regular indexing rules are applied. NamesUnit 1Unit 2Unit 3 Mesa Verde CorporationMesaVerdeCorporation Schulumberger Industrie-Werke SchlumbergerIndustrie-Werke Willy Schroffel & SohnSchroffelWilly (&)Sohn

R ULE 17 POSSESSIVES The apostrophe in possessives is ignored. The word is indexed as though the apostrophe were not there. NamesUnit 1Unit 2Unit 3 Alan BradBradAlan George BradeBradeGeorge Brad’s CabsBradsCabs Stephen BrotherBrotherStephen Brother’s Book ShopBrothersBookShop Brothers’ Men’s WearBrothersMen’sWear Michael E. BrothersBrothersMichaelE

R ULE 18 – TITLES IN BUSINESS NAMES Titles followed by only the last name or by only the first names are indexed as written. Abbreviations are indexed as if written in full. NamesUnit 1Unit 2Unit 3 Dr. Nelson’s TonicDrNelsonsTonic Doctor Nielson’s TeaDoctorNielsonsTea Miss Marie’s BoutiqueMissMariesBoutique Professor Ashford’s School ProfessorAshfordsSchool

R ULE 19 – NUMBERS IN BUSINESS NAMES Names that start with numbers are arranged in numerical sequence (not spelled out) and are indexed before all the alphabetic names. Numbers that are spelled out (not written as numerals) are indexed in alphabetical sequence. Numbers which appear as the second or subsequent unit of a business name are indexed immediately preceding a similar name without a number.

R ULE 19 – EXAMPLE NamesUnit 1Unit 2Unit 3Unit 4 1 st Street Cleaners1stStreetCleaners 5 Hour Printing Service5HourPrintingService 24 Hour Drug Store24HourDrugStore Eleven Hundred DiscoElevenHundredDisco First Street RestaurantFirstStreetRestaurant Five Minute CleanersFiveMinuteCleaners Anne’s 500 CopierAnnes500Copier Anne’s CopierAnnesCopier

R ULE 20 - IDENTICAL BUSINESS NAMES When the names of two or more businesses are identical, the addresses are used to determine the indexing order. First index the name of the business, and then index the addresses as follows A) Alphabetic order by town or city B) Alphabetic order by province C) Alphabetic order by street name D) Numeric order by building number. If the address includes both a building name as well as a number, use the building number for indexing. Include the name of the building for reference only.

R ULE 20– EXAMPLE NamesUnit 1Unit 2Unit 3Unit 4Unit 5Unit 6 Oil and Chemical Company, Edmonton Oil (and)ChemicalCompanyEdmonton Oil and Chemical Company, Toronto Oil (and)ChemicalCompanyToronto Olympia Flooring Cochrane, Alberta OlympiaFlooringCochraneAlberta Olympia Flooring Cochrane, Ontario OlympiaFlooringCochraneOntario Olympic Bar, Aberdeen Avenue, Winnipeg, Manitoba OlympicBarWinnipegManitobaAberdeen Avenue Olympic Bar, Oxford Avenue, Winnipeg, Manitoba OlympicBarWinnipegManitobaOxford Avenue Olympic Grill, 363 Smyth Road, Ottawa OlympicGrillOttawaOntarioSmyth Road 363 Olympic Grill, 959 Smyth Road, Ottawa OlympicGrillOttawaOntarioSmyth Road 959

R ULE 21 –N EWSPAPERS AND PERIODICALS The names of newspapers and periodicals are indexed in the order in which they are written. If the name of the town, city or province is required for ID, index the location after the name of the publication NamesUnit 1Unit 2Unit 3Unit 4 Agincourt JournalAgincourtJournal Agricultural Gazette, Regina AgriculturalGazetteRegina Agricultural Gazette, Winnipeg AgriculturalGazetteWinnipeg The Financial PostFinancialPost (The) The Herald, Abbotsford, British Columbia Herald (The) AbbotsfordBritishColumbia The Herald, Abbotsford, Quebec Herald (The) AbbotsfordQuebec