Design Webcast: Changes Affecting ICWA in eWiSACWIS 12/11/2009

Contacts Beth Rudy: Beth Rudy: Chris Partridge: Chris Partridge: Rick Miracola: Rick Miracola: Jenny Weber: Jenny Weber: Jeff Hodges: Jeff Hodges: Ben Cain: Ben Cain:

Enhancement Requests Access Access Pre-fill the “Information that the child may be Native American…” radio button on the Narrative tab Pre-fill the “Information that the child may be Native American…” radio button on the Narrative tab

Enhancement Requests The Yes button will pre-fill if any participant with the Relationship of ‘Bio Child’ or ‘Adopted Child’ is identified in the system as Native American. The No button is only selected by the user. Unknown is the default The Yes button will pre-fill if any participant with the Relationship of ‘Bio Child’ or ‘Adopted Child’ is identified in the system as Native American. The No button is only selected by the user. Unknown is the default

Enhancement Requests Access Access Add a link to ICWA Contacts on the KWeb Add a link to ICWA Contacts on the KWeb Enhancement to Access Report will include a hyperlink on the page that will launch list of ICWA Contacts stored on the Knowledge Web Enhancement to Access Report will include a hyperlink on the page that will launch list of ICWA Contacts stored on the Knowledge Web Person Management Person Management Record tribe enrollment information with Membership Numbers for two tribes Record tribe enrollment information with Membership Numbers for two tribes

Enhancement Requests Person Management continued: Person Management continued: Add a ‘Clan’ field that will pre-fill to the Notice of Involuntary Custody document Add a ‘Clan’ field that will pre-fill to the Notice of Involuntary Custody document Change ‘Tribal Reference #’ to ‘Tribal Membership #’ Change ‘Tribal Reference #’ to ‘Tribal Membership #’ Enhancement to Person Management will add dropdown fields to record the person’s status with the tribe and fields for the user to enter the name of the Clan. Enhancement to Person Management will add dropdown fields to record the person’s status with the tribe and fields for the user to enter the name of the Clan.

Enhancement Requests Assessment Assessment Add pop up to remind user to complete the Screening document Add pop up to remind user to complete the Screening document The enhancement will add a pop up upon Save reminding users to launch the ICWA page in order to complete the screening. The enhancement will place the screening questions on the ICWA page and it will have a launch point on the Assessment The enhancement will add a pop up upon Save reminding users to launch the ICWA page in order to complete the screening. The enhancement will place the screening questions on the ICWA page and it will have a launch point on the Assessment

Enhancement Requests ICWA Page ICWA Page Contains the fields from the ICWA documents; Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening. Some fields will be repeatable with Insert button. Documents will then pre-fill from this page Contains the fields from the ICWA documents; Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening. Some fields will be repeatable with Insert button. Documents will then pre-fill from this page Page will utilize Copy Over functionality that will copy most of the data on the online page to another participant in the case Page will utilize Copy Over functionality that will copy most of the data on the online page to another participant in the case Fields will not freeze upon save, there is no approval on the online page Fields will not freeze upon save, there is no approval on the online page

Enhancement Requests ICWA Page continued: ICWA Page continued: The data that has been documented for the child can be displayed when the page is launched from any case where the child is a participant The data that has been documented for the child can be displayed when the page is launched from any case where the child is a participant Options dropdown can launch the 5 ICWA documents that are currently in Create Case Work [Child’s Bio Fam Hist, Notice of Custody, Request for Confirmation, Screening, VPA] Options dropdown can launch the 5 ICWA documents that are currently in Create Case Work [Child’s Bio Fam Hist, Notice of Custody, Request for Confirmation, Screening, VPA] Potential launch points – Assessment & Actions hyperlink?... Potential launch points – Assessment & Actions hyperlink?...

Enhancement Requests Templates Templates Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening templates will pre-fill from data entered on the ICWA page or found elsewhere in the system. No data will be entered directly on these templates Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening templates will pre-fill from data entered on the ICWA page or found elsewhere in the system. No data will be entered directly on these templates Change mapping of the ICW Cover Letter to pre-fill the name of the person launching the document instead of the assigned access worker (CR-27254) Change mapping of the ICW Cover Letter to pre-fill the name of the person launching the document instead of the assigned access worker (CR-27254)

Enhancement Requests Templates continued Templates continued Add a tickler or pop up to complete the Confirmation of Child’s Indian Status and the Child’s Biological and Family History documents if question 1 & 2 on the Screening doc are “Yes” - The enhancement will put these questions on the ICWA page and the tickler or pop up will derive from there Add a tickler or pop up to complete the Confirmation of Child’s Indian Status and the Child’s Biological and Family History documents if question 1 & 2 on the Screening doc are “Yes” - The enhancement will put these questions on the ICWA page and the tickler or pop up will derive from there

Enhancement Requests Templates continued Templates continued on the Request for Confirmation of Child’s Indian Status change the “Child”/“Children” dropdown to static text “Child(ren)” on the Request for Confirmation of Child’s Indian Status change the “Child”/“Children” dropdown to static text “Child(ren)”

Enhancement Requests Templates continued Templates continued Remove Approval from Confirmation of Child’s Indian Status and the Child’s Biological and Family History documents Remove Approval from Confirmation of Child’s Indian Status and the Child’s Biological and Family History documents Pre-fill ‘Tribal Affiliation’ on the Notice of Involuntary Custody Involving Indian doc and add a field for Tribe/Clan (in Child, Mother, and Father fields) – Clan field will pre-fill from new field in Person Management Pre-fill ‘Tribal Affiliation’ on the Notice of Involuntary Custody Involving Indian doc and add a field for Tribe/Clan (in Child, Mother, and Father fields) – Clan field will pre-fill from new field in Person Management

Notice of Involuntary Custody Involving an Indian document

Enhancement Requests Create a history of mailings for the Notice of Involuntary Custody Involving Indian document Create a history of mailings for the Notice of Involuntary Custody Involving Indian document

A notices history will also be created for the Request for Confirmation document to facilitate online documentation: A notices history will also be created for the Request for Confirmation document to facilitate online documentation:

Placement Placement Move the ‘ICWA Placement Provider Options’ group box from the OHSP to the Placement Page, pre-fill the ‘Child is an Indian…’ checkbox, add a date field for the questions, make fields required if box is checked and Case Type is CPS, JIPS, or CW Move the ‘ICWA Placement Provider Options’ group box from the OHSP to the Placement Page, pre-fill the ‘Child is an Indian…’ checkbox, add a date field for the questions, make fields required if box is checked and Case Type is CPS, JIPS, or CW This will be a new tab on the Placement Page This will be a new tab on the Placement Page

Enhancement Requests Provider Provider Add a “Tribal Sanctioned” checkbox with the tribe name on the Provider record Add a “Tribal Sanctioned” checkbox with the tribe name on the Provider record

Provider continued Provider continued Add ‘Tribe Sanctioned’ as a Provider Search criteria Add ‘Tribe Sanctioned’ as a Provider Search criteria

Enhancement Requests Legal Legal Enhancement will include a hyperlink on the Legal page that launches a list of expert witnesses stored on the Knowledge Web Enhancement will include a hyperlink on the Legal page that launches a list of expert witnesses stored on the Knowledge Web EW Reports EW Reports ICWA Notification Statewide Summary – change header to “Dept. of Children and Families Division of Safety & Permanence” ICWA Notification Statewide Summary – change header to “Dept. of Children and Families Division of Safety & Permanence” Change data retrieval methods to not count tribal status when status is not confirmed Change data retrieval methods to not count tribal status when status is not confirmed