1 CORE Executive Board Dec. 16, 2009 Next CEB TBD

2 SQL Requests/Problem Management Summary Completed Projects Portfolio Budget Status Priority Execution Delivery Schedule Projects Moving to Execution Phase – Five Projects Program Status HCM Financials Application Development Service Request Summary Scorecard Executive Issues Agenda

3 Problem Management

4 Problem Management Summary Summary Total Problems Resolved or resolution in processInvestigating Resolved by future Functionality DR to be Created Financials71240 PO32100 HCM95202 TOTAL198542

5 Completed Projects 2009 – Total 11 Schedule *World Class – 80% Budget *World Class – 94% * The Hackett Group, a global strategic advisory firm, is a leader in best practice advisory, benchmarking and transformation.

6 Completed Project since last CEB AR Billing ARRA Schedule Budget

7 Portfolio Priority

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9 AprApr MayMay JunJun JlyJly AugAug SepSep OcTOcT NovNov DecDec JanJan FebFeb MchMch AprApr MayMay JunJun JlYJlY AugAug SepSep OcTOcT NovNov DecDec JanJan FebFeb ARRA Transparency Manager Self Svc Item Maintenance Deposits Backfill Devel Support Asset Mgmt Pilot Inv ODOT Time & Labor HCM Enhcnd Funct Commit Acct Rollout ODOT/OESC GPC GPC/AR/BL/T&L Extd Asset Mgmt Rollout Higher Ed Interface Projects in Execution Delivery Schedule 2011

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15 Program Status HCM Time & Labor Manager Self Service Commitment Accounting Rollout ELM Rollout Employee Self Service Rollouts

16 CORE – 2581 Time & Labor Status: GREEN User Acceptance awaiting OESC and ODOT. Requires Awareness: ODOT and OESC committed to biweekly Payrolls as of January Full integration test and UAT will coincide with GPC and Concept Agencies. Awaiting decision on DPS/ODOT policies. Key Activities Key Overall Issues Task%StartEnd Development903/23/0911/15/09 Implementation Packages for Agencies1007/01/099/14/09 Training manual1004/24/0910/30/09 Business Process Flow1006/15/0910/30/09 User Acceptance Testing - ODOT0TBD

17 CORE – 2600 Manager Self Service Status: GREEN Project is nearing completion. Requires Awareness: ODOT has indicated that this functionality is needed. Key Activities Key Overall Issues Task%StartEnd Requirements Matrix, Configuration10010/01/200910/16/2009 Configuration10011/02/200911/27/2009 Development9510/15/200912/15/2009 Security9510/15/200912/15/2009 Integration Testing9512/01/200912/19/2009

18 CORE – 2636 Commitment Accounting Rollout Status: GREEN Group B went live as of 12/14/2009 with an effective date of 12/01/2009. Training and Q&A sessions have been completed for Groups B & C. Rollout plan is progressing as scheduled. Training has been increased from 1 to 1.5 days in order to provide the agencies an overview (.5 days) as well as the full day training (1 day) TASK% CompleteStartFinish Group B Go Live100%10/01/200912/14/2009 Group C, D & E Kickoff Meeting100%10/28/200912/15/2009 Group C Training0%01/13/201001/14/2010 Group C Conversion/Go live0%01/16/201001/17/2010 Convert Agencies in Test EnvironmentsOngoing Requires Awareness: No issues at this time Key Activities Key Overall Issues

19 Service Catalog Requests – Employee Self Service Rollout Agencies# of Employees Live on System as of 11/30/ ,452 Going Live in December9165 Agencies Scheduled after 01/01/ ,740 Total agencies live and scheduled6121,418 As of December 1 st, 21% of Employees are live on ESS As of December 1 st, 54% of Employees are live and/or scheduled to be live on ESS Presentations – October 20th 40 Agencies attended Next Presentation December Security has agreed to the Proposed DR. The DR will be routed for signatures the week of 12/17 and development will follow.

20 Program Status Financials Phase II Modules

21 CORE – 2596 Deposits Status: GREEN The Team has started User Acceptance Testing and conducting the Training of all agencies. CORE Team is working with OST to facilitate acceptance of the new functionality. TASKStartFinish Integration Testing11/06/200911/26/2009 User Acceptance Testing12/07/200912/18/2009 Training12/07/200901/15/2010 Go-Live01/18/2010 Requires Awareness: Estimated 559 people statewide to train. Based on the first two days of training, the trainers have identified that they require either someone from OST or CORE to attend the sessions to answer questions. Configuration for 176 agencies has been identified. Team has begun configuration efforts within FSPRD. Brenda has been asked to push agencies – enrollment is slow. Key Activities Key Overall Issues

22 CORE – 2597 Asset Pilot Status: GREEN The Team has begun Integration Testing. Testing is progressing without issues. TASKStartFinish Integration Testing11/09/200901/13/2010 Training Manuals01/04/201002/05/2010 User Acceptance02/03/201002/25/2010 Training02/08/201003/05/2010 Go-Live03/08/2010 Requires Awareness: First Agencies to go-live on 03/08/2010. Asset Conversion Development has been developed; however, the Team has not received a “usable” file from the pilot agencies. Key Activities Key Overall Issues

23 CORE – 2599 Grants, Projects, Contracts with AR/Billing Yellow Status: Yellow The Team is preparing for Integration Testing. OESC has begun working with CORE to be a part of the May go-live timeline. The Team is preparing a ‘catch-up’ plan. TASKStartFinish Define Agency Configuration09/01/200911/30/2009 Clean-up and Format Conversion Data09/01/200911/30/2009 Prepare for Integration Testing10/01/200912/25/2009 Integration Testing01/04/201002/16/2010 Training Manuals01/18/201002/26/2010 Requires Awareness: Go-Live is scheduled for: ODOT – 05/03/2010, OESC – 06/01/2010. Late getting OESC involved. OESC consultant required latest by January 15 th. Key Activities Key Overall Issues

24 CORE AP Workflow Status Yellow Status: Yellow In September, Maximus was on site and performed a Fit/Information gathering sessions with OSF and select other agencies. On December 7 th they presented 4 options and made a recommendation. TASK% CompleteStartFinish Perform On Site Fit/Info gathering Sessions 100%09/07/200909/11/2009 Maximus present solutions100%12/07/2009 Determine to move forward or delay0%12/14/200912/18/2009 Requires Awareness: Based on current analysis the AP workflow does not appear to have benefit right now (timing will be better with other implementations). Meeting week of 12/14 to determine if a blend of options is worthwhile Key Activities Key Overall Issues

25 CORE – 2608 Item Maintenance Status: GREENCurrently on plan and development is in process. Still to be done but not included in this Project:: DCS to manually convert remainder of Contracts and PO's – due date March 1, TASKStartFinish Identify Item Strategy & Maintenance Requirements09/01/200910/12/2009 Retro-fit and Unit Test Solution09/15/200911/23/2009 Integration Testing11/24/200912/18/2009 User Acceptance Testing01/04/201001/13/2010 Go Live01/19/2010 Requires Awareness: Additional DR will be forthcoming. Key Activities Key Overall Issues

26 CORE – 2610 Inventory ODOT Status: GREENDevelopment has been approved for Inventory ODOT TASKStartFinish Development10/01/200911/30/2009 Requires Awareness: No other tasks for Core at this time. They plan to go live 05/03/2010. Key Activities Key Overall Issues

27 MilestoneTargetComplete Accelerated OSF/ODOT AR/BI 10/30/2009 Commitment Accounting 12/14/2009 Time and Labor Lite 01/10/2010 Leave Conversion 01/10/2010 Deposits 01/18/2010 Item Maintenance 01/19/2010 Bi-Weekly 01/20/2010 Contracts (Added) 03/01/2010 Asset Management Pilot Rollout 03/08/2010 Inventory 05/03/2010 G/P/C05/03/2010 T&L with Project Costing05/03/2010 Agile Assets05/03/2010 ELM 06/30/2010 HCM Enhanced Functionality 05/28/2010 ODOT Phase II Update

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30 Program Status Within 15% of planGreater than 15% and less than 25%of plan Greater than 25% of plan

31 Program Status Within 15% of planGreater than 15% and less than 25%of plan Greater than 25% of plan

32 Executive Issues Communications: Next Quarterly Partners meeting: Feb Financial Advisor Group meeting: Jan Finalize CORE Projects 2010 Budget: to be scheduled with Bolander and Fleckinger Roadmaps in development: Procure to Pay – Jan OKDHS under refinement – Jan. 2010