Commonwealth Technology Council September 22, 2005

2 eMARS – Agenda What is eMARS? What is the hardware configuration for eMARS? How will eMARS impact my agency? Questions & Answers

3 What is eMARS? Replacement for MARS Commonwealth’s official financial system of record Commonwealth’s procurement system Commonwealth’s budgetary control system Outputs from eMARS –6.5 M checks per year –3.2 M ACH payments per year –Comprehensive Annual Financial Report –Hundreds of internal reports

4 eMARS – How did we get here? MARS - Implemented in 1999 Long-term Partnership between the Commonwealth and AMS (CGI-AMS) Planned Upgrade to the Advantage Product Design Partners –From Inception Implementation Analysis – last year Development of Scope of Work

5 eMARS – Goals and Objectives Upgrade the MARS Financial, Procurement and Reporting modules to the Advantage 3 modules by July 1, 2006 within the established budget Provide end-users with a user-friendly, web-based, integrated administrative services system Ensure that people and organizations are ready for change Consolidate the system and technology architecture

6 eMARS – Goals and Objectives cont…. Preserve the upgrade path to new releases by baselining most of the modifications and deploying an effective retrofit strategy for site-specific modifications Focus on training, knowledge transfer and integrated teams to position the Commonwealth for self-sufficiency post-implementation

7 MARS Configuration

8 eMARS Configuration

9 How will eMARS impact my agency? Fiscal Officer Responsibilities –Chart of Accounts –Security and Approvals Workflow –Data Conversion –User Acceptance Testing –Agency Training

10 How will eMARS impact my agency? Joint Fiscal Officer and ITO Responsibility –Interfaces Identify Interface Lead – June – July 2005 Training and Specifications – September 2005 Development and Testing – Oct 2005 – Jan 2006 –Reporting Identify Reporting Lead Agency-specific reporting analysis - Q3 - Q Build data in data warehouse -- Oct 2005 – Jan 2006 Design and build reports – Jan 2006 – May 2006

11 May 15, 2006 –Go Live with Requisitions/Solicitations, Budget, and Vendor Self Service (VSS) July 1, 2006 –Go Live with full system eMARS – Key Dates – Go Live

12 Questions? Questions & Answers