Getting the Job Done – Panel Discussion Presented by: Kathie Westerfield, Associate Dean for Admissions and Records, Imperial Valley College Joe Cabrales,

Slides:



Advertisements
Similar presentations
Resources on Undergraduate Bulletin Graduate Bulletin Student Handbook Individual Program Handbooks
Advertisements

Excess Credit Hour law Summer 2010 CIA/CAAD meeting Kimberly Barber, Lori Hamilton.
Everything you wanted to know, but were afraid to ask……..
University of North Carolina General Administration Policy: The Code/Policy Manual Responsible: UNC General Administration University Policy Responsible:
Progressing Through the Graduate Program in Recreation Administration Progressing Through the Graduate Program in Recreation Administration.
The Office of Financial Aid McAllen Phone Number: Website:
Revisiting the 70% Withdrawal Date and Incomplete Grades: Grading Procedures Policy 7.10 Committee Members  Jennifer Batten, Co-Chair - Physical Sciences.
Advanced Training Student Record and Grade Form Collection.
BASIC TRAINING WELCOME TO. SOLDIER RESPONSIBILITIES AS A COLLEGE STUDENT ARMY CSU.
Our Services Located in Founders Hall, we strive to serve the current students and alumni of MVNU by: Maintaining academic records Maintaining permanent.
Everything you wanted to know, but were afraid to ask……..
Course Withdrawal Limit Policy What Undergraduate Students Need to Know.
PHSC 1003 Undergraduate Bulletin and Handbook Procedures Galore.
Welcome To The 2015 Split Day Meeting. REQUIREMENTS FOR PARTICIPATION Attendance at annual Split Day Meeting Good academic standing at COIL You must be.
Revisiting the 70% Withdrawal Date and Incomplete Grades: Grading Procedures Policy 7.10 Committee Members Jennifer Batten, Co-Chair - Physical Science.
Records and Registration for Faculty New Faculty Orientation Presented by Megan Kuehner University Registrar.
Academic Integrity. Academic Integrity LaGuardia Academic Integrity Policy: Website (
Policy D 5.0 Grades Phase I: Policy changes apply only to academic year Phase II: Full review of D5 to be completed for semesters.
LoboWeb - Grade Upload Menu. Topics 1. Accessing LoboWeb 2. LoboWeb Basics 3. Grade Entry Basics 4. Creating Your Grade Upload File 5. Grade Upload 6.
Student Success Workshop Counseling Department Summer 2010.
Graduate Program Directors June 4, 2013 Administrative Responsibilities.
Lassen Community College NEW STUDENT ORIENTATION Introduction When students sign up at Lassen Community College, they all complete the same Enrollment.
1 What College Bound Students Need to Know After They File the FAFSA 2013.
George Gilmore University Registrar Plymouth State University August 27, 2012.
STUDENT FEDERAL WORK-STUDY ORIENTATION.
RECORDS AND REGISTRATION FOR DEPARTMENT CHAIRS. TOPICS  Prerequisites  Registration Restrictions  Registration Overrides  Waitlists  Enrollment Capacity.
Accessing Student Information, Updating Load Limits and Programs, Student Registration Basics.
Best Practices in Enrollment Services Presented by the California Association of Community College Registrars and Admissions Officers CACCRAO To the CCCCO.
State Center Community College District Fresno City College, Reedley College, & North Centers Online Probation Workshop.
COLUMBUS STATE UNIVERSITY AUGUST 2012 New Faculty Orientation.
2014 Christal Neal, Martin Castro and Theo Mai Records and Registration Executive Order 1037: Policy to Practice.
Fall 2014 Office of the Registrar - registrar.unm.edu
Grade Change & Incompletes Policy/ Procedure Auburn University Office of the Provost.
Freshman Student Advising Session Mechanical Engineering Department Kate Gleason College of Engineering Rochester Institute of Technology.
State Center Community College District Fresno City College, Reedley College, Madera, Oakhurst & Willow International Centers Online Probation Workshop.
What You Should Know About Financial Aid and TOPS
Undergraduate Academic Advising UNDERGRADUATE ACADEMIC ADVISING AT September 2015.
ASU Rosters for Roster Contacts Class Roster ASR Roster Grade Roster Grade Changes.
Class of  Transcript review  Using Naviance Family Connection for post- graduation planning  College application process  Senior year timeline.
Graduation Specialists: Overcoming Graduation Barriers
Undergraduate Academic Advising UNDERGRADUATE ACADEMIC ADVISING AT September 2015.
Overriding Academic Standing Questions? Please contact Student Records at
University Academic Advising ACADEMIC ADVISING AT September 2015.
February 12, 5:00 pm South Range High School.
GOARMYED OVERVIEW. Overview of Topics  Who Uses the Portal  What Soldiers Do  Terms of TA – Soldiers  Terms of TA – Academic Programs  SOCAD Agreements.
BACK TO SUCCESS! Saddleback College Finding your way off of Academic Probation 2/1/2013.
Attendance & Grading 1.Logging In & Navigating the Mail Menu 2.Viewing & Printing Your Attendance Roster 3.Creating TBA Schedules 4.Positive Attendance.
Topics Graduation and End of Term or Course
The Registrar’s Office The Registrar’s Office RO–103 Grades
Module 5.
IT – Staffing and Support
Registration INFORMATION
Utilizing PeopleSoft Tools to Streamline Graduation Processes
Level 3 Probation Presentation
Records and Registration for Faculty
Registrar’s Office RO-102 Registration.
The college application process
Proper registration: Credit for your students and $ for the college
New Faculty Orientation
Overriding Academic Standing
Records and Registration for Department Chairs
College Bound Scholarship
Proper registration: Credit for your students and $ for the college
Academic Advising College of Engineering and Computing Fall 2018.
for Instructors and Roster Contacts
for Instructors and Roster Contacts
for Instructors and Roster Contacts
Faculty Center for Instructors
New Faculty Orientation
THE COLLEGE APPLICATION PROCESS
Presentation transcript:

Getting the Job Done – Panel Discussion Presented by: Kathie Westerfield, Associate Dean for Admissions and Records, Imperial Valley College Joe Cabrales, Dean of Student Services and Student Development, Crafton Hills College Sue Vaughn, Director of Enrollment Services, Bakersfield College

Bakersfield College Using Hershey Imaging Product for Several Years Incoming Transcripts Grade Change Cards Residency Signature Pages Course Grade and Attendance Records Updated Transcripts New Repeat forms

Imaged by Data Impact 117 large file boxes Used Hershey product to index into Hershey system Images accessible to counselors, financial aid staff, nursing admissions Expect to have CCCTran take the place of the OCRing process that we have been using

Bakersfield College Forms New Repeat Form Traditionally allowed only one repeat for unsatisfactory grades or one W grade Kept that policy for online registration after Title 5 changes Require petition for second repeat including Ws

Bakersfield College Request to Repeat a Course Beyond the Limit A student may petition to repeat a course for a second time if grades of D, F, NC, or NP have been received twice with the written permission of the Faculty Chair of the Academic Department. If this petition is approved by the Faculty Chair, it is to be returned to the Office of Admissions and Records by the student. The student will be cleared to register for the second repeat. The grade earned in the second repeat will replace the grade earned in the first repeat in the calculation of the student’s GPA. Name____________________________________________ ____________ LastFirstMiddle Student ID or SSN__________________________________ I hereby petition to enroll in ________________________________________ Course Name during the ________________ and to have the grade that I earn replace the semester/year grade of _________ that I received in the _________________________. GradeSemester/Year Student Signature_________________________________ Date_________ Faculty Chair Signature______________________________Date_________ A student may repeat a course for which a grade of D, F, NC, or NP was received. The original and both subsequent grades will remain part of the student’s Permanent Record. Bakersfield College can provide no assurance that the repeated courses will be treated in a like manner by other institutions. FOR ADMISSIONS AND RECORDS USE ONLY  Approved for Student to Register  Grade Replacement Approved and Posted to Academic Record  DeniedReason__________________________________ Staff Signature___________________________________Date__________

New Graduation Petition Process Students run a What-If Degree Audit Students see a Counselor or Academic Advisor Counselor/Advisor notes any special situation Counseling sends application with Degree Audit to A&R Evaluators review package and notify any students who do not qualify

IVC – What We’re Not Doing Dropping for nonpayment (just implemented holds for fees owed). Imaging – system purchased 2 years ago. Will have implemented by October 1 st. Using Credentials Solutions, National Student Clearinghouse or any other service for enrollment and degree verifications, and transcript requests (lack of holds previously ). Relying on faculty input of grades online alone. They input, we review and roll each class into history. Allowing concurrently enrolled high school students to take PE. Keeping up with technology!

IVC – What’s In Progress Academic Standing Implementation. DegreeWorks – SunGard (Banner) product – a degree audit system. Imaging Argos – A report tool.

IVC – What We Are Doing! Repeats – counselors now make the decision! New form: Counselor Review and Recommendations Student completes petition, meets with counselor. If approved counselor completes form, has student sign, makes copy for Counseling and student, sends student to A & R with form. At front counter, A & R staff input repeat permit in Banner and instructs student to register online. Forms to me for review & adding to Excel spreadsheet.

IVC – STUDENT’S STATEMENT OF UNDERSTANDING From Counselor Review Form for Repeat Petition I understand if I take this course again it is the last time I will be able to take it at IVC no matter what grade I receive: A, B, C, P, D, F, NP, or W. By California law, the only possible exceptions are active duty military personnel receiving orders to depart for duty in another location, or a documented extenuating circumstance out of your control such as hospitalization or a death in the immediate family.

IVC – Another Thing We Did Reorganized: 4 staff were reclassified to become Admissions & Records Techs Previously: TitleFunction Range 2 Stnt Serv AsstsReceptionist/Switchboard10 1 SS Asst/MicrographicsDaytime Microfilmer Evening Receptionist/Phone11 1 Stnt Serv TechnicianAll records functions13 All were reclassified to range 14.

IVC Reorganization Page 2 Now: Each has an assigned portion of the alphabet (by students’ last name) & do the following for their portion: Residency Transcripts Enrollment & Degree Verifications Grade changes Conversion of Incompletes to grades Subpoenas Build academic history in Banner for courses completed prior to Fall 1980 Update & correct student records

IVC – Reorganization Page 3 Front Counter Rotation: Each Stnt. Serv. Tech is scheduled on the front counter each day. While there: Download CCCApply & correct errors in Banner form Process faculty drops Process final grade rosters Process late registration requests Answer switchboard for the College Receive & process student requests Assist students with online applications and registration

IVC – Reorganization Page 4 Advantages: While on the counter, each person is more careful about checking forms for missing information, disseminating accurate info, making life easier for all the Technicians. Instead of 1 person, we have 4 who know how to do all the functions. Job knowledge and satisfaction have increased accordingly. Someone can fill in readily during absences due to illness, vacation, or vacant position. Teamwork has improved. We may be able to begin keeping up with technology!