Let’s Eat! Meal and Event Planning

Before you do anything else - become familiar with the university policy concerning purchase of food items:

Verify that money is available in your budget.

Does it pass the test?

For on-campus dining, go to the Catering website:

Remember – we cannot approve our own meals!

Create a “Request for Meal Reimbursement” Form NOTE: Be sure to include: List of attendees AND Agenda or Flyer A – Z List

Forward the approved reimbursement form to Aramark FAX 2047

$200 Exception

A “Request for Meal Reimbursement” Form is also required for off campus meals.

Remember that charges incurred for meals during travel will be processed on a Travel Claim, not a Meal Reimbursement Form.

From Here to There Completing transfer vouchers

When is a Transfer Voucher used? When money needs to be transferred from one budget to another. Example: Parking permits Why is this not done with a Budget Revision? Who can initiate a transfer voucher?

Completing a Transfer Voucher: A-Z List

Remember: An approver can complete a transfer voucher, but it still must be approved by Sherry Crone Form must be approved by both departments Complete within 90 days

Request for Cash Reimbursement

Questions?