College of Liberal Arts and Sciences Student Council Financial Training 6/3/2016

Organizations Register with CSAI Register with CLASSC Officers must have at least a 2.5 GPA Training with SG Training with CLASSC 6/3/2016

SARs Student Acquisition Request Forms Docutraq o Submit SARs o Training Links Training Links 3 weeks for submission (21 Business Days) 6/3/2016

SARs Must Include o Organization name (Title Bar) o Example: HPFHPF o Specific Title of Event (Title Bar) o Line Item # 6/3/2016

Filling Out a SAR Vendors – See if the store you are buying your items from is there. If it is not then create a new vendor under your name. You can do so by clicking on “Add a new vendor” You can NEVER have too much information!! It is better to give more information then not enough and have it denied 6/3/2016

Line Items Money Categories Include:  02 Programs  04 Printing  05 Supplies  06 Advertising  08 Technical  10 Travel  16 Awards  43 Off Campus Facilities  57 Copies  66 Food 6/3/2016

Line Item Descriptions  02 Programs  04 Printing  05 Supplies  06 Advertising  08 Technical  10 Travel  16 Awards  43 Off Campus Facilities  57 Copies  66 Food 6/3/2016

Limitations on Spending -Off-Campus Rentals - $500 maximum limit -DJ services - $200 maximum -Awards - $30 per award maximum -Can NOT fund alcohol or clothing -Can NOT fund groups charging dues Events being held with Student Government money must be free and open to all University of Florida students. 6/3/2016

Line Item Transfers $1,500 per yr Requires Written Requests to CLASSC Prohibited request 6/3/2016

Outside Revenue Fundraising Funds received from sources other than Student Government o Department o Non-Profit o We do not give money for fundraisers 6/3/2016

Travel Reimbursement basis only Pick up the form in SG Finance Group TravelGroup Travel Turn in original receipts within 30 days after returning from the trip 6/3/2016

Travel SAR submission Before leaving on a trip, you must submit travel SAR online. –3 weeks The sooner you submit the paperwork the more likely it will be approved before you leave. Any items paid for before the SAR is approved, will NOT be reimbursed. –Ex. advance hotel reservations, airline tickets, etc. Make sure ALL information is filled out on the form –including UF ID number and SSN 6/3/2016

Travel Receipts Submit original receipts to SG –30 days On the Receipts –How it was paid – If this information does not appear on the receipt A credit card statement Bank statement For hotels, the check-out receipt is preferred. 6/3/2016

Contact Me Please allot me a 48 hour turn-around due to student activities and classes. Remember to have all SARs submitted 3wks prior to the event you are requesting fund for. 6/3/2016