AJ Construction & Development Co Portal & Customer Information and Billing System

 Covers the implementation and development of the Billing and Customer Information System of AJ Construction and Development Co  In implementing the system, the agents of the company will use it as a medium in every transaction  The web portal will be a stepping stone for the company to enter a more competitive stage

 Stick to the manual system  Implement either the portal or the CBIS

 Increase the public penetration of the company through the World Wide Web  Advertisement  Faster Report Generation.  The faster the In – Out of Information through the Company

 Time Management (must achieve every task defined in the Work plan)  Must reflect the needs of the company  Ensure that end users have input into the design process.  Accomplish project goals and objectives within defined budget and time parameters.  Minimize impact to AJ’s standard operations within the affected units.  Craft a favorable and secure system that will make the company more profitable.

 Facilitates coordination and information sharing both internal and external to the participating departments/divisions in the company.  Enhances the ability and effectiveness of staff to perform their jobs.  Provides high levels of data security.  Provides an open, flexible, reliable technology base for the future.  Facilitates the electronic capture of data at its source.  Is easy to use.  Eliminate redundant data entry throughout the organization.

 Web Portal  Customer Information System  Billing System

 Inventory  Expenses calculation during the construction of the house.

Task NameActual Cost Team OrientationPhP3, Company/Business ObservationPhP3, PlanningPhP3, DevelopmentPhP50,600.00

 Step One: Identifying Project Steps  Step two: Identifying Potential Threats  Step Three - Estimate the Level of Risk

Risks Source / Cause EffectsDomainLevel Mitigation Strategies Integrity Data corruption, Errors, Omissions Data corruptionUser Interface7 Proper segregation of duties Access Inappropriate security access set-up Confidentiality violation, data lost or data corruption eiher by virus infection, worm, trojan attack programs etc Business Process 3 How to separate incompatible duties within an organization and how to provide the correct level of empowerment to perform a function.

Availability => Natural disasters (Fire, Flood etc) causing hardware and software failure. => Power outage => Theft Short term / Long term business disruptions to system Critical IS system, applications and data. 3 Risks that can be avoided by monitoring performance proactively by addressing systems issues before a problem occurs Infrastructure Lack or weak organization planning Disorganized and disfunctional IT decisions. Lack of proactive security policies and procedures or inconsistent one among IS and divisions. IS department mission and organization 3 Define how I/T will impact the business and how I/T is articulated. It is important to have adequate executive level support and buy-in to this direction and an adequate organizational (people and process) planning to ensure that I/T efforts will be successful.

 Through observation the team can capture the business process of the company  Management will ensure that project team members are available as needed to complete project tasks and objectives.  The project will be accomplished on time set by the team.

 The resources needed by the project team will be provided by the budget given.  If a risk will arise, it will be handled by the team through the risk assessment management defined by the project.  The system that will be developed by the team would be very beneficial to the company.  AJ Dev & Const Inc employees are willing to change standard business operations to take advantage of the functionality offered by the new computerize system.

 Management will ensure that project team members are available as needed to complete project tasks and objectives.  AJ’s employees (especially the Manager) will participate in the timely execution of the Project Plan (i.e., timely approval cycles and meeting when required).  Failure to identify changes to draft deliverables within the time specified in the project timeline will result in project delays.

 Project team members will adhere to the Communications Plan.  All project participants will abide by the guidelines identified within this project.  Every schedule, costs, e.g. may change as new information and issues are revealed.

 Project Constraints  Poor performance  Work accomplished vs. Scheduled  Resources

 Removal of project funding.  Lack of Clarity  Lack of Ongoing Client Support  Technology Gap

RolesResponsibilities Project Manager The person responsible for ensuring that the Project Team completes the project; secure acceptance and approval of deliverables from the Project Sponsor and Stakeholders Project Team Members Responsible for executing tasks and producing deliverables as outlined in the Project Plan and directed by the Project Manager ProgrammerResponsible on the functionality of the program, it ensure that the develop system has no errors and user friendly

Database Administrator Responsible for the security of stored data, organizing data and retrieving stored data. System Analyst Responsible for analyzing the problem, the analyst must define and solve the problem. Identify the requirements for the problem to be resolved. Users Project Sponsors - Commits department resources - Approves major funding and resource allocation strategies, and significant changes to funding/resource allocation - Resolves conflicts and issues - Provides direction to the Project Manager - Review project deliverables

 The data contained in the document will probably change as the development goes on. With this, modifications would be allowed and be coordinated with the following processes:  Step 1: As soon as changes which impact the major part of the project occur, the Project Management will document the issue.

 Step 2: The Project Manager will review the changes and determine the linked impact to the project with added recommendation. Forward the issue to the Steering Committee for them to review and decide.

 Step 3: The Steering Committee should make consent whether to approve, reject, or modify the request based on the Project Manager’s recommendation and their own judgment. And be forwarded to the Project Sponsor, with a written summation of the issue, for final resolution.

 Step 4: The Project Sponsor shall review the issue(s) and render a final decision on the approval or denial of a change.

 Step 5: Following an approval or denial (by the Steering Committee or Project Sponsor), the Project Manager will notify the original requestor of the action taken. There is no appeal process.

Key Audiences:  Company/Clients  Users  Project Sponsors  Project Manager  Team Members  Programmer  Database Administrator  System Analyst

Audience Issues related to this Audience Communications Objectives Activities Project Sponsors  Project funding and budget allocation  To ensure that the project can will provided enough funds  Financial finalization User  Interface awareness  To ensure that the user can operate the system.  Acquire more clients  Process reports

Project manager  Estimated cost may not achieve.  Compatibility time to cost and scope  Scope VS time  To ensure that the all task are accomplished.  To ensure that time, cost and scope are monitored  Distribution of task  Team orientation  Work assessment Programmer  System functionality  System maintenance  To ensure that the system is user friendly  To ensure that the system has no errors  To ensure that the system is being maintain  To ensure that the system provides the needs of the client.  Maintenance  System testing  Analysis  System design  Documentation

Database Administrator  Proper normalization  Design and planning  Naming Data Standards  To ensure that the data that will be store in the database are secured  To ensure the Fine flow of queries  Maintaining Database  Managing Data  Organizing Data  Storing Data  Retrieving Stored Data  Securing Data System analyst  System requirements  Time lines  Communicati on between project manager and customer  To ensure that the system requirements are achieved  To ensure that the system is finish on time  Analysing problems  Identifying system requirements  Identifying time cost