Melksham Rugby Club Moving Forwards Together February 2012

What is tonight about? What’s happening at Melksham House? When are we moving to Dunch Lane? How are discussions with the Council going? What is happening within the club? What can we all do to help?

What’s happening at Melksham House? Council owned since 3 October 2011 Will become the new Melksham Campus – Swimming pool, Youth centre, Library … Planning process starts in April We anticipate being here with full services until the end of this year

When are we moving to Dunch Lane? Club will own freehold to the North Playing Fields Council will provide a budget for the club to spend on new facilities Council will ensure all necessary planning permissions are provided Proposal submitted for a pitch, changing rooms and off-street parking to be available for September A date for a new clubhouse depends on completion of all of the above…and probably more!

How are discussions with the Council going? Very positive and supportive Providing funding and planning

What is happening within the Club? Limited Company Club Accreditation (formerly Seal of Approval) Business Plan Financial budgets and accounts Roles & Responsibilities CASC registration

Club Organisation & Structure EXECUTIVE COMMITTEE President, Chairman, Secretary, Finance, Coaching, Youth Manages club and makes key decisions Elected by club members at AGM GOVERNANCE Joey Hirst FINANCE Annette Partt ADMINISTRATION Andy Cadwallader FACILITIES Pat Holtom GENERAL COMMITTEES Members appointed by committee leader. Empowered to carry out duties within club policies. PLAYING & DEVELOPMENT Mark Simmons SENIOR CHAIR Pat Holtom YOUTH CHAIR Mike Dodge DEVELOPMENT Joey Hirst

Governance – Joey Hirst Club Accreditation Club Policies e.g. Equity, Welfare, Discipline Club Legal Entity e.g. Articles of Association / Constitution

Finance – Annette Partt Budgets & Forecasting – Sub Committee Budgets Budgets to be set for 2012/13 season to monitor and control the costs of the club – Forecasting Identify areas of high expenditure & recommend appropriate action to the sub & management committees if necessary Identify key income generating activities for the club Cost Management & Controls – Implement new financial procedures across the club in line with the financial software being used – To make recommendations on policy for the funding of the club Accounts – Clubs Financial Year to be Nov 11 to end Apr 13 – New Bank Accounts opened 2 x Current accounts – Catering Account – Trading Account 1 x Saving Account

Finance – Annette Partt Next steps Identify Key Support Roles – Youth Finance Officer – Senior Finance Officer – Sub Committee Members Input Income/expenditure on to financial software weekly Apply for Community Amateur Sports Club(CASC) status after 1 st set of company accounts have been submitted – Allow the club to claim gift aid and tax breaks

Administration – Andy Cadwallader Honorary Club Secretary Section Secretaries Membership & Recruitment – Team Administrators Fixtures Secretaries Referee Co-ordinators Pitch & Fixtures Co-ordinator Press Officer Marketing, Promotions, Public Relations & Communications – Club website – Facebook – Twitter – Sponsorship

Facilities – Pat Holtom Kitchen / Catering Bar Manager Building Maintenance Grounds Manager Social Events Volunteer Co-ordinator

Playing & Development – Mark Simmons Player Registration Player progression and development Coaching Coaches Schools Liaison First Aid Kit and Courses (Paul Satchell) Referee Co-ordinator (Mick Hurn)

Head Coach D Jefferies Assistant Coach Backs D Finlay Club Coaching Co-ordinator M Simmons Assistant Coach Forwards Taff Bramley 1 st Team Captain A Brailey 2 nd Team Captain J Flower 3rd Team Captain C Bull 4 th / Vets Team Colts Setup J Partridge U17 Team U18 Team U19 Team

Development Squad S Simmons Youth Section Club Coaching Coordinator M Simmons Assistant Coaching Co-ordinator P Satchell Mini’s Section U13 Coaches J Partt P Williams U14 CoachesU15 CoachesU16 Coaches G Blacker R Lavington D Lewis Girls Coaches H Berrelly D Coward Girls Section U15/18 Girls Teams U08 Coaches G Cooke P Hayden J Flower U09 Coaches D Everden M Hanman M Clyde U07 Coaches Q Cowley S Randall U10 Coaches L Humphries T Case D Williams U11 Coaches B Saunders R Thorne U12 Coaches M Simmons P Satchell C Bull R Brown Session Coaches S Simmons D Dyke R Bailey L Brailey

Senior Chair – Pat Holtom 1 st, 2 nd and 3 rd XV Tours Presentation Night / Club Dinner Vets Day to day running

Development – Joey Hirst Project Management Support from Exec Committee for: – Business Plan – Dunch Lane Project Plan – Tenders and Supplier Selection

Youth Chair – Mike Dodge Safeguarding Minis, Juniors and Girls Festivals Tours Presentation Night Day to day running

Timescale Q1 Business Plan Club Accreditation Q2 Planning Review starts Q3 Submit planning application Access to Dunch Lane? Q4 Q1 Building starts? Q2 CASC application 1 st set of accounts Q3 CASC Registered? Q4 Move in? (minimum facilities) Q1 Q2 Q3 Q4

Q & A