Microsoft Word

Basic Word features New Document Open Save As Right Click on File name  Rename  Delete  Send to Recycle Bin  Restore

Home Tab Icons Bold Italics Underline Font Name Font Size Font Color Highlight Format Painter Horizontal Alignment  Align Left  Centered  Align Right  Justified

Margin Margin – The blank area around the papers edge that does not have anything in it. Most business correspondence documents have a 2’ margin at the top and 1’ on all other sides. Located under page layout

Tab Tabs – an indention tool that stops every half-inch on your paper after hitting the TAB key on the keyboard.

Page Orientation Page orientation – The layout of the data on the sheet when printed. Located under page layout  Portrait – Vertical placement of the data to be printed  Landscape – Horizontal placement of the data to be printed

Print Print – to create a hard copy of the document  Located under the circle in top left Print Preview – gives an example of what the hard document will look like.  Always check to be sure the margins and line spacing is correct and uniform

Vertical Alignment Align document vertically – Placement of the data in the center of the page both vertically and horizontally. Will be used for Title Page.  Located under Page Layout > Page Setup > Layout

Editing Cut – remove selected characters from the document and send to office clipboard for future use  Right click or CTRL X Copy – creates a copy of selected characters and sends to office clipboard for future use  Right click or CTRL C Paste – place characters from office clipboard into document  Right click or CTRL V

Clipboard Clipboard – Place where all data that is cut or copied is placed for future use.  Located under Home tab. Top left

Paragraphs What is a paragraph? A new paragraph is formed each time you strike the ENTER key on the keyboard

Line Spacing Line spacing – The amount of space between lines in a document.  The default is SINGLE.  Located under Paragraph on the Home tab  Home tab > Paragraph > Spacing SS - single space DS - double space TS - triple space QS - quadruple space

Line Leading Line leading – The amount of space between each paragraph. Measured in Points  Located under paragraph on the home page  Home tab > Paragraph > Before and After BY DEFAULT – You must set Line spacing to SINGLE and Line Leading to 0 pts

Indentation Set the paragraph of text away from the margin temporarily  Home > Paragraph > Indentation  Can set LEFT and RIGHT  Be sure to return to default on next paragraph

Format Painter Format Painter – Make text look the same as previously formatted text To Use: 1. select the text you wish to make other text look like, 2. then hit the FORMAT PAINTER icon (looks like a paint brush), 3. then highlight or paint the text you wish to format.

Bullets Create a list of items organized by small bullets  You can customize bulleted list by using drop down box Each new paragraph (strike enter) gets a new bullet  Tab increases the level of the bullet  Shift + tab decreases the level of the bullet  Backspace ends the bulleted list

Numbers Create a list of items organized by numbers  Tab increases the level  Shift + tab decreases the level  Backspace ends the numbered list To continue a numbered list, restrike the numbered icon.  You can continue numbering, or restart a 1  Right click on the desired number to continue or restart.

Clip Art Clip Art – previously loaded pictures that can be inserted into a document  Insert tab > Clip Art  Type keywords in the search for box  Click on the pic to expose the GRAB HANDLES  Use the corner grab handles to keep the pic proportional

Pictures Pictures may be copy and pasted into a document OR Pictures may be inserted from my pictures on Hard drive, or saved in a different location  Insert tab > Pictures  Browse for pic  Click on pic to expose GRAB HANDLES

Smart Art Smart Art is pre-formed shapes and charts that may be inserted and text added to.  Insert tab > Smart Art  Common form of Smart Art is Hierarchy Pyramid

Symbols Symbols can be inserted  Insert tab > Symbol Font size will determine the size of the symbols  Symbols may be copied and pasted  Most common type of font for symbols is WINGDING  Character code is a number that allows you to quickly find a symbol

Font Effects Effects made to the font to customize  Home > Font > Effects  Options are:  Strikethrough  Superscript  Subscript  Shadow  Outline  Emboss  Engrave  Small Caps  All Caps  Hidden