Goal 5: To obtain efficient, effective and equitable use of resources CENTRALIZED PRINTING.

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Presentation transcript:

Goal 5: To obtain efficient, effective and equitable use of resources CENTRALIZED PRINTING

Goal 5: To obtain efficient, effective and equitable use of resources.

CENTRALIZED PRINTING CURRENT PRINT FLEET STATISTICS Current Print Fleet 337 Printers 11 Copiers / 7 Multi Functional Devices 8 Standalone Faxes Proposed Print Fleet Less than 60 copiers AND printers All fax machines will be contained in the office copier

CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS What is centralized printing? Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution) Removing inadequate desk jet printers that have costly ink cartridges Putting multiple devices in a single piece of hardware (scan, print, fax, copy)

Why does it make the district more efficient? Smaller printing fleet equals: less energy consumption less paper lesser amounts of help desk tickets for repairs (personnel time) Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties Similar hardware will allow staff to use all the equipment Walk-up printing eliminates paper waste Without entering a mailbox code, print jobs will not start The jobs purge nightly CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS

CENTRALIZED PRINTING PROPOSED COST SAVINGS / FEATURES Current Printing / Copying Costs Copiers - $4,912/month plus $ /month overages Printing - $11,000 a month Not all copiers can scan or print No color copying *Total: $16,000+/month or $192,000+ per year Proposed Agreement Copiers / Printing - $9,765/month which includes 11,220,000 copies New copiers in all buildings Color copiers in all offices All copiers will print, copy, scan, collate, etc. Reduction of print fleet to alleviate tech requests *Total: $117,180/year or approximately $75,000 in yearly savings 5 year estimated savings = $375,000 (not counting energy savings

CENTRALIZED PRINTING PHASE IN / COMMUNICATION PLAN 2nd Week of August Meet with Principals to discuss / determine copier locations Determine implementation order 3 rd Week of August Run cabling / electricity to all copier locations Communicate to staff timeline 4 th Week of August to Mid-September Install copier/printers in locations Install copier/printers to staff / student computers Remove printers from classrooms *Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing.

CENTRALIZED PRINTING ROLLOUT / PHASE-IN PLAN 3 rd – 4 th Week of August DMS and DVMS 1 st Week of September DGS and WW District Office 2nd Week of September RES and BES 3 rd Week of September DHS *Timeline is subject to change based on how fast/slow the process takes

CENTRALIZED PRINTING QUESTION / ANSWER QUESTIONS?