Print Management & Associated Savings from Consolidating Printing Devices Adrian Cheetham Higher and Further Education Account Manager South West England 3-Jun-161

The Cost of Printing Cost The Cost of Unmanaged Print References: 1 Gartner, ICM, IDC, 2004 How visible are you print costs? 70% of organisations have no idea how much print is costing them 1 Establish a baseline : 1 IDC, 2006

The Cost of Printing Cost The Cost of Unmanaged Print References: 1 Gartner, ICM, IDC, 2004 How visible are you print costs? 1-3% of Revenue is spent on document output 15% of all IT time is spent in print related issues 41% of all documents found on printers is sensitive : 1 IDC, 2006

What are your priorities? Improved Staff and Student Experience? Paper Savings? Cost Reductions? Carbon Footprint Reduction? Service Improvements? Less Burden on IT Resource? Document Security? 3-Jun-164

Canon want you to print less on less devices MFD’s or printers? What is the right answer? Balanced Deployment Ensure documents are printed on the optimum device Ratio’s between 20 – 35 users to 1device Duplex / Mono output as standard Deliver faxes and documents electronically Up to 40% saving On your print costs

Case Study Cornwall College Reduced printer fleet from 550 to 200 – reduced power consumption All expensive Colour inkjets removed Colour printing reduced from 25% - 8% of all output Duplex printing risen from 5.75% to 67% 1000 boxes per annum Secure Printing has led to 18% of all print jobs being deleted by user or system Savings from secure printing in 1 st 6 months exceeded the cost of the solution £54k Duplex / Mono output as default Automatic ‘Scan to Me’ has reduced output Up to 40% saving On your print costs

Print Management 3-Jun-167 Use a modular & scalable solution Works from Staff to Student to Print Room Secure Print – confidentiality and reduce wastage Rules Based Routing – Authorization Workflow Job Ticketing – CRD/Print room integration End to end solution Universal Driver – reduce the burden on IT Works across both PC’s and Mac’s Detailed reports – what if?

Key Factors for Success 3-Jun-168 Choose a supplier with the scale, experience and expertise to fully deliver and continuously innovate an institute wide solution Establish a baseline Agree project roll out timescales and resources Consult with user groups Stay flexible and responsive through implementation and transition Maintain user communication to drive adoption Once implemented look for further areas to improve document processes

Thank you – Any Questions? 3-Jun-169

10