Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver June, 2008

Part One Creating a Table of Contents

Table of Contents (TOC) Tips and Tricks  Create your table of contents after you have completed your KAM/Thesis/Dissertation  Create your headings so that they match each other and they are in line with APA Style – Microsoft has templates, but they are not APA Style  BEST PRACTICE: Make a copy of your paper before you practice creating a TOC  Once you have created your TOC, if you make updates in your paper, right click on the TOC and select update field: update entire table

Table of Contents (TOC) Heading Levels in APA Style Table of Contents will reflect three APA style headings: CHAPTER TITLES: ALL CAPS, CENTERED [Level 5] - KAMs: BREATH, DEPTH & APPLICATION only L5 Major Headings: Centered, [Level 1] Subheadings Flush Left, Italics [Level 3]  Indented, italics, paragraph heading ending with period [Level 4]: Used in papers, not necessary for the TOC

Table of Contents (TOC) Creating the APA Styles Each Style (3) will need to be created in Microsoft Word. To create a new style: Go to FORMAT: STYLES and FORMATTING: NEW STYLE For Name choose APA Level 5, 1, or 3 (each TOC will require new style names) For Style Type choose Paragraph. Based On: Normal Style for Following Paragraph: Normal Click on Format and select the appropriate font style, case, and alignment for your heading (i.e., ALL CAPS, centered, or italics). Check Add to Template and Automatically Update. Click OK

Table of Contents (TOC) Tagging the Headings Next, apply each style to the appropriate headings created in your document: Highlight each heading individually and choose the appropriate heading (L5, L1, or L3) style from menu bar Example: Highlight “BREADTH” and select APA Level 5. Highlight “References” and select APA Level 1.

Table of Contents (TOC) Creating the TOC Finally, create your Table of Contents: Place your cursor on the page where the TOC will be located. From the Word menu bar select INSERT: REFERENCE: INDEX and TABLES, choose the tab for Table of Contents The TOC defaults to “Headings 1-3” Click the “Options” button Delete the numbers next to Headings 1-3 Type “1” in the box next to L5, “2” in the box next to L1, and “3” in the box next to L3 Click “OK” then “OK” again from the next screen

Modifying APA Level Headings  Click on FORMAT: STYLES and FORMATTING: a new window will open on the right  Point your mouse over the heading level that you would like to modify (ex. L3)  Click on the drop down-arrow that appears to the right of L3  Click on Modify  Make the necessary modifications  Select Automatically Update and then OK

Part Two Pagination in three easy steps.

Pagination KAM Tips – APA Style  Title Page(s) [no page numbers]  Table of Contents [lower case roman numerals, beginning with “ii”]  Research Paper/Essay [regular numbering, beginning with “1”]  References [pagination continues from Research Paper/Essay]  We recommend you set up page numbering after the title page, table of contents, and essay portion have been written in one, continuous document.

Pagination Step One – Section Breaks Step 1 - Inserting Section Breaks:  Place the cursor at the end of the last line of the first section  From the Insert menu, Break: Next Page  Repeat steps 1 & 2 for each section  Save

Pagination Step Two – Unlinking Section Step 2 – Unlinking the Sections:  From the View menu, Header and Footer  Click into Header -Section 1-  Unclick “Same as Previous” from the header and footer toolbar  Repeat for each section header  Save

Pagination Step Three – Numbering Step 3 – Numbering Pages  Click into the header of the first section that should be numbered  From the header and footer toolbar, click the first icon, Insert Page Number  Next, click the third icon, Format Page Number  Choose the number format  Select the appropriate number at which to begin numbering  Position and align numbers as desired  Repeat steps 1-7 for every numbered section  Save

Questions? Contact the Student Support Team: Monday – Friday: 8:00AM – 8:00PM CST Saturday: 8:00AM – 5:00PM CST Sunday: 10:00 – 6:00PM CST – Phone WALDENU Chat – Available via the PSP