ASP2014 budget Kétévi A. Assamagan

Outline Pledges for student support – Pledges confirmed and already collected/available – Pledges confirmed but not yet received – Requests made but no pledges Cost estimate per student – For students in Senegal – For international students Estimated number of students – From Senegal – From abroad 2

Disclaimer I’m only discussing support for students here since the priority of the moment is – How many students can we afford to select out of the 321 applications? Support for lecturers are important but will be discussed elsewhere 3

Confirmed/collected Pledges for student support SourceAmounts (Original Currency)Amount in Euros ICTP30000 Euros30000 INFN (Italy)15000 Euros15000 RISP-ISB (Korea) 9000 Euros9000 SHIH-CHIN LEE FOUNDATION FOR BASIC (Taiwan) 6000 Euros6000 ISP (Sweden)5000 USD3615 Kansas University (USA)4000 USD2892 IUPAP2000 Euros2000 APS (USA)2000 USD1446 Private Donation (Cheikh M. Diop) ** 500 Euros Total ** This money was given directly to the LOC, thus, does not figure in my accounting. We must discuss how to spend the contributions that go directly to the LOC

Confirmed pledges but not yet collected SourceOriginal AmountConverted in Euros ITU22500 Euros22500 CATHI Network24000 NRF (South Africa) Rand13964 University of Chicago5000 USD3615 Jefferson Lab5000 USD3615 PSI4000 CHF3280 EPFL4000 CHF3280 ARDENT Network3000 Euros3000 COMSTECH**2000 USD1446 French Embassy Dakar1000 Euros1000 Total **Organization of Islamic Cooperation. Money to be given to the LOC. Thus, does not appear in my accounting. We need to decide how to spend the contributions that go to the LOC

Requests made but no confirmation yet of any support SourceOriginal AmountConverted to Euros CERN10000 CHF8200 Fermilab (USA)10000 USD7229 NSF (USA)8000 USD5783 BNL (USA)5000 USD3615 Total** **We cannot use that to estimate the number of students to be accepted if we do not have confirmation of the support. Unfortunately, we need to decide on the list of students by April 30 th.

Estimated Cost per Students Type of costPer student (Euros) / dayPer Student for 23 days Common costs Catering20460 Lodging23529 Opening function10 School banquet29 Social events55 Stationary20 Local transportation369 Contingencies150 For international Students Airfare including visa Travel insurance For local students not from Dakar Transportation to/from Dakar 200 7

Organization Costs charged to the school budget Cost Type (Euros)/ dayFor entire duration (Euros) Opening function (assuming 3 organizers + 6 lecturers + 10 locals) 190 Banquet. Assume coverage for 25 international delegates + locals 725 Lecturers lunch and coffee with students (15 days of lectures with 6 lecturers per week) 72 (if both lunch and coffees are covered) 33 (if lecturer pays for lunch, only coffee is offered) 1080 (if both lunch and coffees are covered) 495 (if lecturers pays for lunch, on coffee is offered) Transportation and/or accommodation coverage for 3 lecturers/organizers) If only transportation is covered 3 x 1000 If only accommodation is covered: 3 x 6 nights x 90 If only transportation is covered: 3000 If only accommodation is covered: 1620 Total6612 8

Cost per student and organization cost Cost TypeEuros / day / studentFor the entire duration/student (23 days) International student Local student not from Dakar Local student for Dakar How many students can we afford?

This estimate is solely based on the confirmed pledges on pages 4 and 5 – = Euros 10 BudgetEuros Total available Overhead from page local Senegalese students non local Senegalese students-7610 Available for international students Number of International Students / (2122 from page 9) = 60

Conclusions 11 With the budget that we have now, we can cover: – 11 Senegalese students from Senegal – 59 international students – That would be a total of 70 students. But we are limited to 66 max! – With the stipulation that we can, if necessary, cover travel and accommodation for up to 3 lecturers for 6 nights Lecturers lunch with the students (Monday-Friday) and coffee breaks also covered. If we manage to collect part of all of the pending requests on page 6 – We will have more surplus In the meantime, we should start buying tickets for ONLY 55 international students Proposal for the selection committee – See next page