THE MOTIONS PROCESS For a democratic and legitimate Union

Jeju 2012 What is this presentation about? The motions process before, during and after the Congress Improving the motions process for the Jeju Congress

Jeju 2012 A draft of any decision which the World Conservation Congress is requested to take. Motions may take the form of a Resolution or Recommendation Resolutions are directed to IUCN itself. Recommendations are directed to third parties, and may deal with any matter of importance to the objectives of IUCN. (Paragraph 48 of the Rules of Procedure of the World Conservation Congress) What is a motion?

Jeju 2012 It is and has been influential in setting the international conservation agenda and in the adoption of several international environmental instruments, standards and agreements It is influential in promoting or discouraging action by governments and other actors It allows for Members to put forward conservation issues that are then discussed in a public forum where governments, NGOs and environmental agencies are sitting side-by-side – this is the uniqueness of IUCN It allows the members to modify the governance and policies of the Union Why is the motion process important?

Jeju 2012 Through Motions, Members are able: To address specific conservation issues (indigenous peoples, species) To call governments, other organizations, the international community to take action on specific conservation issues To amend the Statute and Regulations to modify a process or change governance system To modify the proposed IUCN Programme What are motions about?

Jeju 2012 Road map for motions process th Council MAY 77th Council NOVEMBER 78th Council FEBRUARY 79th Council Motions submitted and publicized for Congress Regional consultations on motions, statutory changes and Programme to be submitted to the Congress Council decides on statutory changes and submits to Congress Opening of the motions blog for discussion of draft motions. Submission by DEADLINE for submission PUBLICATION of motions 9 MAY JULY FEBRUARY 2012 World Conservation Congress

Jeju 2012 Council and Members may submit Motions which must: be consistent with the objectives of IUCN relate to the new issues or a new aspect of issues addressed at previous congresses Critical information: - Motions must be submitted before 9 May The main sponsor and co-sponsors must be in good standing (dues properly paid) - The motion must be supported by at least 5 co- sponsors Motions may be submitted in all IUCN languages: English, French and Spanish BEFORE THE CONGRESS

Jeju 2012 Structure of a motion: TITLE Preamble: (background) Noting… Taking into account… Transition clause: The IUCN World Conservation Congress at its fifth session in Jeju, Korea, 6-15 September 2012: Operant paragraphs: (action required) Calls on… to… Urges … to… Recommends…. to…. Encourages… to… [Explanatory memorandum] (provides additional information - optional) BEFORE THE CONGRESS

Jeju 2012 Electronic Motions Blog open for discussion: The secretariat has created an electronic Motions Blog discussion for IUCN Members to debate draft motions The Forum of discussion functions like any blog Access the Motions Blog: same Login and password as for Members Portal BEFORE THE CONGRESS

Jeju 2012 BEFORE THE CONGRESS How to submit a motion: IUCN Members must simply send an to: With: -The motion (title, text and, if necessary, an explanatory memorandum) - The name of the sponsor (the organization that submits the motion) -The names of the co-sponsors (the organizations that support the motion)

Jeju 2012 Resolutions Working Group: Established by Council in November 2010 Composed of: 1. Zuleika Pinzón (Chair) 2. Ali Darwish (Deputy Chair) 3. Brahim Haddane 4. Brendan Mackey 5. Grace Mwaura 6. Mahfuz Ullah 7. Robin Yarrow 8. Hans de Iongh 9. Jon Paul Rodriguez (Deputy Chair of the SSC) Secretariat support: Constanza Martinez, Sonia Peña Moreno BEFORE THE CONGRESS

Jeju 2012 Terms of reference of the Resolutions Working Group: Establish specific procedures for the motions process and principles upon which they will be revised Ensure that the statutory requirements are applied to the submitted motions and that motions are treated fairly and equitably Advise sponsors of motions to revise, amend or withdraw a draft motion Prepare motions for tabling at Congress Facilitate discussion between members on motions in advance of the Congress BEFORE THE CONGRESS

Jeju 2012 Review submitted motions by the Resolutions Working Group: Verifies the motion fulfils the statutory requirements Edits to make motions understandable and follow the structure Merges motions on the same subject Rejects motions which do not follow the statutory requirements Classifies motions according to themes, and according to whether they fall under the proposed Programme Verifies that the technical content of the motion is accurate Liaises with Members on all the above, when appropriate BEFORE THE CONGRESS

Jeju 2012 Amendments to the Motions: ONCE SUBMITTED, A MOTION CAN ONLY BE AMENDED BY THE RESOLUTIONS WORKING GROUP AT CONGRESS: If the author of the motion wishes to amend its text, the proposed amendments must be: presented in “the course of a debate”; or “submitted in time to the Resolutions Committee for distribution before they are debated” Public debates: plenary or contact groups announced in time for Members to have the opportunity to participate (Paragraph 59 of the Rules of Procedure of the World Conservation Congress) BEFORE THE CONGRESS

Jeju 2012 Motions will be published and disseminated on 8 July 2012 From July to the opening of the Congress, the Resolutions Working Group will: Organize contact groups for motions which may need further discussion Organize sessions for motions related to the proposed Programme Prepare for new motions submitted at the Congress Prepare appeals of decisions of the Resolutions Working Group for Steering Committee of Congress to address BEFORE THE CONGRESS

Jeju 2012 Flow of motions submitted BEFORE THE CONGRESS DISCUSSION THROUGH MOTIONS BLOG AND SUBMISSION OF MOTIONS BY FROM FEBRUARY 15 TO MAY 9* EDITORIAL & STATUTORY REVISION BY RESOLUTIONS WORKING GROUP PROGRAMME SUB GROUP OF RWG FOR MOTIONS RELATED TO DRAFT PROGRAMME TECHNICAL REVIEW RESOLUTIONS WORKING GROUP: REVIEW AND PUBLICATION OF MOTIONS BY: 8 JULY 2012 GOVERNANCE COMMITTEE FOR MOTIONS RELATED TO GOVERNANCE

Jeju 2012 Members may also submit motions at the Congress provided that: The subject of the motions is « new », « urgent », « could not have been foreseen », « arises out of the deliberations at the Congress », « responds to matters of the agenda ». (at least three of these conditions must be met) The motion is supported by at least 10 co-sponsors Deadline during Congress to be established by the Steering Committee on the recommendation of the Resolutions Working Group (Paragraph 52 and 53 of the Rules of Procedure of the World Conservation Congress) DURING THE CONGRESS

Jeju 2012 Motions Help Desk: Provide information to Members on the motions process Redirect questions to the relevant Secretariat staff when appropriate Receive new motions during the Congress DURING THE CONGRESS

Jeju 2012 SUBMISSION AT THE RESOLUTIONS HELP DESK* EDITORIAL & STATUTORY REVISION BY RESOLUTIONS COMMITTEE PROGRAMME COMMITTEE FOR MOTIONS RELATED TO PROGRAMME TECHNICAL REVIEW RESOLUTIONS COMMITTEE *Submitted during the Assembly by 12 September 2012, (tentative) PLENARY CONTACT GROUP TRANSLATION GOVERNANCE COMMITTEE FOR MOTIONS RELATED TO GOVERNANCE Flow of motions submitted AT THE CONGRESS

INTERNATIONAL UNION FOR CONSERVATION OF NATUR AFTER THE CONGRESS Categorizing adopted motions as Resolutions and Recommendations Publication and dissemination of Resolutions and Recommendations Voting records - information that may be disclosed Monitoring and reporting of Implementation of Resolutions and Recommendations: –Automated system (accessible through the Members’ Portal)

Jeju 2012 Congress Evaluation + survey + Council analysis – issues that need to be addressed in the motions process: ISSUESMEASURES Lack of documentation/ understanding Training each user group (Members, Council, Secretariat); Manual; Toolkit Scope (regional, national, local) Members to indicate scope Quantity – time for discussing Electronic system: Forum for discussion on line + structure of the Assembly Link with the ProgrammeMembers to consider motions and Programme and Regional Programme as a package Link with the ForumStructure of the Assembly LegitimacyProposed amendment to Congress Rules of Procedures: Quorum IMPROVING THE MOTIONS PROCESS

Jeju 2012 INFORMATION TO REMEMBER DATES AND DEADLINES Opening of the Motions Blog for discussion; submission of motions by from 15 February 2012 Deadline for submitting motions: 9 May 2012 Publication and dissemination of motions: 8 July 2012 CONTACT DETAILS Constanza Martinez, Sonia Peña Moreno