CORE Executive Board December 1, 2010 Next CEB January, 2011

Agenda Performance Metrics Self Sufficiency Resource Utilization Project/Enhancement Service Level Dashboard Completed Projects Business Services Change Requests Business Services Enhancement Service Requests SQL Requests/Problem Management Summary Portfolio Budget Status Priority Execution Delivery Schedule Planning Delivery Schedule Projects in Movement Program Status HCM Financials Application Development Service Request Summary Scorecard Executive Issues 1

CAPACITY 7/3- 10/2 2

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Project/Enhancement Service Level Dashboard Green Red Met Expected Target Did Not Meet Expected Target Business Services Change Request on Time (Detail) Target 4 Business Services Projects on Time (Detail) 80% Business Services Projects on Budget (Detail) 94% Technical Service Projects on Time (Detail Technical Services Projects on Budget (Detail) 70% 85% YearJanFebMarAprMayJunJulAugSepOctNovDec 75% %38%86%82%100%55%92% % 80% 100% % % 43% 57% % 86% 100%

Projects Completed Since Last CEB PeopleTools 8.49 Assets ODOT DCS Vendor Registration Schedule Budget 5

6 # ESRs completed# ESRs not completed# unplanned completed January (FIN) February (HCM) March (FIN) 625 April (HCM) May (FIN) 354 June (HCM) July (FIN) 611 August (HCM) 1847 September (FIN) 905 October (HCM) 1210 November (FIN) 1211 December (HCM) Business Services Change Requests On time (Detail)

7 Business Services Enhancement Service Requests

8 Business Services Enhancement Service Requests - Nov, 2010

Problem Management SQL Requests 9

Problem Management Summary 10

Portfolio Priority 11

Portfolio Priority 12

13 Projects in Execution Delivery Schedule

14 Projects in Planning Delivery Schedule

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Program Status HCM 21

CORE-1080 Higher Ed Payroll YELLOW Status: YELLOW Convert Higher Ed agencies from the legacy payroll system to the PeopleSoft system. TASKStartFinish Configuration – 95% complete07/01/201011/01/2010 Conversion Scripts – 75% complete07/01/201012/01/2010 Finish HR Interface Debugging/Testing07/01/201012/01/2010 Complete PY Interface Coding/Debugging/Testing09/10/201012/15/2010 UAT to begin with OU01/01/201101/26/2011 OU go-live01/26/201102/01/2011 Provided file layout to OSU, Cameron, UCO Requires Awareness: Re-assessed, resources and timeline for implementing OU while maintaining the overall project schedule – OU has signed Roles and Responsibilities Document. OU is on site weekly to assist in testing and manual creation – missing for 4 weeks of project Payroll file from OU is 1 week late – 11/19 Key Activities Key Overall Issues 22

CORE – 2666 Grants, Projects, Contracts with AR/Billing Monthly Extended Time & Labor GREEN Status: GREEN Conversion / Implementation is underway and on schedule TASKStartFinish ODOC - User Acceptance Testing (UAT)11/15/201011/18/2010 DEQ - Production11/15/201012/06/2010 ODOC - Production11/22/201012/13/2010 Requires Awareness: Key Activities Key Overall Issues 23

CORE – 2637 ELM Rollout 24 GREEN Status: GREEN Rollout of ELM to agencies to be completed in 3 groups. First Group go live date is 12/06/2010 Group A - Career Tech (800), ODOT (345), OSEEGIB (516) Group B - OPM (548), State Dept of Health (340) Requires Awareness: No decision from (C), OSF (C), DCS (C), Rehab (C). DHS demo completed 11/08/10 19 agencies plus appx. 40 shared services are in process of loading s Agencies that do not load employee s in the system will have their nominating official loaded into ELM until they provide a file TaskStartEnd Group A - Train agency SME’s on config and setup for testing10/10/201011/30/2010 Group A - Complete UAT11/08/201011/19/2010 Group A - Go Live12/01/201012/06/2010 Group B - Update and Load HCM Fields in Prod11/01/201011/25/2010 Group B - Train Agency SME’s11/30/201012/15/2010 Group B – Go Live01/24/201101/31/2011 Key Activities Key Overall Issues

Program Status Financials Phase II Modules 25

CORE-2675 Data Staging Environment RED Status: RED Currently testing Assets. Will have to migrate to another environment to complete the testing due to data problems in FSTST2. Will work on contracts next. TASKStartFinishODOT Access Phase I extracts (6) signed off by ODOT07/02/2010 Assets (0523)06/25/201012/31/2010TBD Billing (0512)TBD Contracts (0513)TBD Projects (0514) - will test along with roll-outTBD Sign-off on Phase II ModulesTBD Requires Awareness: Have made some progress on testing. ODOT connectivity has been an issue. As of 11/19, connectivity has been restored. Key Activities Key Overall Issues 26

CORE-2676 OpenBooks Phase III GREEN Status: GREEN Reviewed pcard and vendor screens with Brenda and Steve. Alpha list and ledger programming is complete to move data into the staging environment. TASKStartEstimated Completion Finish ARRA Updates07/01/201009/15/201008/26/2010 Expenditure & Funding (Build DIM/Create Rpts/Test)10/01/201012/31/2010Jan 2011 Pcard (Load/Build DIM/Create Rpts/Test/Automate)06/01/201010/31/2010Jan 2011 Vendor Payments (Build DIM/Create Rpts/Test)08/01/201009/30/2010Jan 2011 Payroll (Load/Build DIM/Create Rpts/Test/Automate)08/01/201012/31/2010Jan 2011 Go-LiveJan 2011 Requires Awareness: Need to complete development of pcard load into staging environment Financials Analytics will not start until this is complete Key Activities Key Overall Issues 27

CORE-2800 PCard Transition to BOA GREEN Status: GREEN Completed the GL Export and Voucher Build processes. Will work on the 1099 process in December. Other outstanding task is to automate the file transfers between the state and the bank. TASKStartFinish GL Export (0613) Segment values and combo code values08/30/201009/30/2010 Voucher Build (0614)08/30/201010/31/ Processing (0xxx)08/30/201012/31/2010 Requires Awareness: Pilot went well with a couple of DCS card holders. DCS will have all agencies transitioned by the end of December. Danny will run the November statement (voucher build) with Lisa Martin’s assistance. Then Lisa will run the December upload with Danny’s assistance. She has already mentioned there have been process improvements built in to the new system. Key Activities Key Overall Issues 28

2692 – Treasury GL Implementation GREEN Status: GREEN The Team is currently behind schedule. Additional requirements have been requested by the Client. TASKStartFinish Integration / User Acceptance Testing11/04/201012/08/2010 System Roll out12/11/201012/14/2010 Go-Live12/31/201001/01/2011 Requires Awareness: OST has requested that their Go-Live date be moved to 12/31/2010. A Change Request is waiting to be approved for work to be done following go live. Key Activities Key Overall Issues 29

CORE – 2581 Time & Labor 30 RED Status: RED This Project is to address Time & Labor functionality for bi-weekly agencies. The pilot agencies are OESC and ODOT. OESC went live on schedule May 17th. DEQ and ODOC will be going live in December. Requires Awareness: The three agencies listed above will have tested 90+ % of the rules. This project will be closed 12/31/2010. TaskStartEnd DEQ go live12/06/2010 ODOC go live12/13/2010 Project complete12/31/2010 Key Activities Key Overall Issues

CORE – 2599 Grants, Projects, Contracts with AR/Billing RED Status: RED This Project is on hold. TASKStartFinish Functional Unit Testing – ODOT (see below) Requires Awareness: ODOT cannot supply a date for conversion of legacy data. Key Activities Key Overall Issues 31

CORE – 2610 Inventory ODOT RED Status: RED On Hold. TASKStartFinish Integration Testing (see below) Prepare for User Acceptance Testing User Acceptance Testing Go Live Requires Awareness: Key Activities Key Overall Issues 32

Program Status Within 10% of planWithin 20% of PlanOver 20% of plan 33

Program Status Within 10% of planWithin 20% of PlanOver 20% of plan 34

Issues IssueStatus 1) ODOT Phase II ( Projects, Grants, AR, Billing Inventory) have not committed to a date to start integration testing. Department of Mines and Broadband have been prioritized in front of the ODOT project. We are going to start a knowledge transfer process in January that will enable us to get to a 10% plan for this project. ODOT has still not committed to an integration start date. 2) Commerce will be going live on Phase 2 without a Grants Provisioning or Loans. They will utilize manual work around until we acquire a Grants Provisioning and/or Loans package. Agate (Grants vendor) on site in December to review loans functionality. After this meeting we will determine if Loans will be added to PeopleSoft or if Agate will be utilized. 35 3) Assets rollout is on hold until additional resources are made available. 4) Expense module +- 10% plan is complete and we are waiting on decision to move into execution. Set up executive review and determine when we want to proceed with expenses.