Verifying Calendar Data Tips for Using the Calendar Display.CSV Report

Click the Calendar Collection Review or Preview Link

Click Generate Review/Preview Data

Click Calendar Display Link – Open with Excel

With the file open in Excel perform these steps Click the green triangle to select the whole worksheet – top left above row 1 and to the left of column A Expand all columns by placing cursor between column A and column B until cursor shows as a plus sign with arrows pointing left and right – double click Columns are now expanded to show all information

Select Row 1 by clicking the cursor on the number 1 With Row 1 selected click on View Click on Freeze Panes drop down arrow Select Freeze Top Row If desired – fill row 1 with a contrasting color Click in Row B – titled Row Number – Sort A to Z This action brings all attendance patterns together

Scroll down and select a set of rows for the same week. This example shows one week. Calendar For: Dist-Bldg- Grade-AP Row NumberMonthSunMondayTuesdayWednesdayThursdayFriday Saturda y Student Session Days Student Session Hours Student YTD Days Student YTD Hours **-** (PDO) **-** (PDO) PS-W **-** (PDO) **-** The blue ovals show that the 27 th had zero hours for a preschool attendance pattern. This is correct since this district’s preschool does not meet on Wednesday. The dark pink ovals show what are likely problems. Notice that Friday 29 th is a PDO for 3 of 5 attendance patterns. This is likely an indication that the calendar for two of these attendance patterns needs corrected.

Parent-Teacher & Professional Development Row Number 75 and 76 – scroll all the way down in the Excel file **-**75Parent-Teacher Conf. Hours **-**75Parent-Teacher Conf. Hours PS-W175Parent-Teacher Conf. Hours **-**75Parent-Teacher Conf. Hours **-**76Prof Development Hours **-**76Prof Development Hours **-**76Prof Development Hours **-**76Prof Development Hours0.00