Web-based Information for Student Education Records Presented by: Marcia Rains Wendy Perry Sande Johnson ©Rains, Perry, Johnson 2011

History Current System Archaic Inefficient Unfriendly to users Not web-based Questionable Longevity Support ©Rains, Perry, Johnson 2011

Stakeholders MNTC TeachersStaffParentsStudents Local Business and Industry ©Rains, Perry, Johnson 2011

Benefits Decreased Overall CostCentralized Data SystemIntegrated Data Systems Secure student accounting information system State reporting information centralized ©Rains, Perry, Johnson 2011

Goals and Objectives Improve progress by allowing parents to access student progress on a daily basis. Easier to communicate with parents. Goal #1: Open Channel of Communication Improve access by storing student information in one web-based location. Improve the ability to import/export student data for reporting purposes. Goal #2: Electronically maintain and streamline student records ©Rains, Perry, Johnson 2011

Vendor Selection Data VendorsScore Features/FunctionsUsability Other criteria of importance Other Comments Access to student information Teacher information Parent Portal Student Portal Scheduler Report Card Gradebook Attendance Online Assignments Health Information School Services Teacher Friendly Parent Friendly Student Friendly Supports Multiple Platforms Infinite Campus 11YYYYYYYYYYY YYYY Employs open standards, open source and industry-standard technologies. Serves as a district-wide data warehouse. Power School11YYYYYYYYYYY YYYY State reports updated independent of product updates. Reports coupled with documentation. Stay abreast of state/federal reporting requirements. Address management interface with Google maps. Quick Schools7YYYNYYYYNNN YYNN Automatically delivered enhancements. Customizable gradebook. Anytime access Datatel7YNNYNYYYYNY YNYN Builds, imports, exports data exchanged with outside organizations. Track student progress and receive alerts Campus Management 7YNNYYYYYNNY YNYY Will integrate with existing accounting package. Strategic recruiting, retention, and alumni relations. Spiral Universe 8YNYYYYYYYNN YYYN Parents can communicate with teachers. Maintain historicall data records. ©Rains, Perry, Johnson 2011

Budget Labor EstimatedActual Actual Cost Breakdown Project Manager$0.00$ Administrative assistant$300.00$ Total$300.00$1, Equipment EstimatedActual Server$0.00 Hard Drive$0.00$ Total$0.00$ Materials EstimatedActual Photocopying/Printing$0.00$70.00 Total$0.00$70.00 Fees, licenses EstimatedActual Estimated vs. Actual Power School - 5 years$24, SSL certificate - 5 years$0.00$6, PS Standard services$18, Years 2-5$28, Total$70,700.00$77, Training EstimatedActual Staff training$2,000.00$1, Total$2,000.00$1, Travel EstimatedActual Transportation$0.00 Total$0.00 Overhead costs EstimatedActual $0.00 Total$0.00 Total Expenses EstimatedActual $73,000.00$81, ©Rains, Perry, Johnson 2011

Budget ©Rains, Perry, Johnson 2011

Project Schedule 0 [Web-based Information for Student Education Records- Wiser] Today's Date: 7/15/2011Friday Project Manager: Sandie Johnson, Wendy Perry, Marcia Rains Start Date: 8/1/2011Monday [42] First Day of Week (Mon=2):2 WBS Tasks Task LeadStartEnd Duration (Days)% CompleteWorking DaysDays CompleteDays Remaining 1 Initiate the Project Sandie8/01/1112/15/111370% 1.1 Build Project Team 8/01/118/03/1120% 1.2 Needs Assessment 8/04/118/11/1160% 1.3 Administration Survey 8/04/118/09/1140% 1.4 Analyze Survey Results 8/10/11 10% 1.5 SWOT Analysis 8/11/11 10% 1.6 Develop Project Definition 8/12/118/16/1130% 1.7 Approve Project Definition 8/18/ Project Planning Sandie8/22/119/02/11140% 2.1 Define Requirements 8/22/118/26/1150% 2.2 Create WBS 8/29/11 10% 2.3 Create Project Schedule 8/30/118/31/1110% 2.4 Milestone Chart 9/01/119/02/1110% 2.5 Responsibility Matrix 9/05/11 10% 2.6 Project Organization Chart 9/05/11 10% 2.7 Quality Management Plan 9/06/11 10% 2.8 Risk Management Plan 9/07/11 10% 2.9 Create Project Budget 9/08/11 10% 2.1 Approve Schedule and Budget 9/12/11 10% 3 Vendor Selection Wendy9/12/1110/10/11250% 3.1 Create Vendor Selection List 9/12/119/16/1150% 3.2 Develop Rubric 9/12/11 10% 3.3 Compile Rubric Scores 9/13/11 10% 3.4 Select Venor 9/28/119/30/1120% 3.5 Compile Contract Requirements 10/03/11 10% 3.6 Approve Vendor 10/10/11 50% 4 System Development Marcia10/10/1111/14/11360% 4.1 Send Specifications to Vendor 10/10/1110/15/1160% 4.2 Create Accounts for Students 10/10/1110/14/1160% 4.3 Perform Field Test 10/14/11 10% 4.4 Collect Feedback 10/17/201110/21/1150% 4.5 Make System Updates 11/14/ % 4.6 Present System 5 Implementation (Begin New Project Process) 11/15/201112/15/ % 5.1 Train MNTC Faculty and Staff 11/21/201112/2/201180% 5.2 Train Students and Parents 12/12/201112/15/201150% 5.3 Implementation of New System 12/15/ % ©Rains, Perry, Johnson 2011

Project Organization Chart ©Rains, Perry, Johnson 2011

Quality Management Plan User acceptance /evaluation Cycles of usability testing/user acceptance Internal and external audit testing Post implementation assessment through student/parent review Internal system testing Unit development testing Success criteria and meeting project goals Success criteria and meeting project goals Organization requirements and ensuring usability and completeness of system User acceptance /evaluation System design specifications Meet system (grades, attendance, etc.) specifications ©Rains, Perry, Johnson 2011

Risk Response Plan Level of technology expertise needed exceeds that of administrators or teachers.Inconsistent use of the system by administratorsSystem not delivered to district on time.District server is not updated to support system changes.Security Concerns/Issues with EvaluationsLegislative changes are made to TLETechnical issues with system result in inaccessibilityTeachers being observed or evaluated are resistant to interacting with system as designedSystem requires timely updates to TouchPad that must be done manually by IT Department. ©Rains, Perry, Johnson 2011