Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Word, Chapter 1 Create Documents with Word 2007

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Enter and format text and navigate within a Word document –Change font size and emphasize text –Insert pictures to enhance reader interest –Check spelling and grammar

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Enter textFormat textInsert a picture Check spelling and grammar

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Document and Enter Text When you start Word 2007, a blank document displays. Ribbon Show/Hide button Print Layout view displays as a sheet of paper. Formatting marks Characters that do not print; also called nonprinting characters.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Document and Enter Text Non-printing paragraph mark Nonprinting tab mark Red wavy line indicates unrecognized word Small dots indicate spaces

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Document and Enter Text It is not necessary to press Enter unless you want to start a new paragraph. Wordwrap A feature that moves text to the next line.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Create a New Document and Enter Text From the Office menu, click Save to save the document. When you save a document, file name displays in title bar.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit Text Using the Delete and Backspace Keys Keyboard shortcut A combination of key presses such as Ctrl + Home. Press the Bksp key to remove character to left of insertion point. Hold down Ctrl and then press Home to move to the beginning of the document.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit Text Using the Delete and Backspace Keys Two dots indicate two spaces between words. Press the Delete key to remove character to right of insertion point.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit Text Using the Delete and Backspace Keys Use Backspace and Delete to remove letters, words, phrases, and nonprinting characters such as spaces. Quick Access Toolbar enables you to Save, Undo, Repeat, and Redo actions. Extra space removed

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Edit Text Using the Delete and Backspace Keys Your Quick Access Toolbar may display additional buttons.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Select, Delete, and Insert Text To format text, select the text. You can also select text and then delete it. Selected word Click anywhere in the document to deselect text. You can insert new text by selecting existing text and replacing it with new text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Select, Delete, and Insert Text To select an entire sentence, point to the first word of the sentence, hold down the Ctrl key, and then click one time. Entire sentence selected

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Select, Delete, and Insert Text To replace a word with another, double-click a word to select it, and then type the new word. When you select a word, phrase, sentence, or paragraph, anything you type replaces the selected text. To select all text in a document, hold down the Ctrl key, and then press A.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Select, Delete, and Insert Text

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert Text from Another Document Manual page break Forcing a page to end at a location you specify. Manual page break indicator (this will not print) Status bar indicates two pages in document. You can insert text files or graphics into a document.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert Text from Another Document Click the Object button to insert text or graphics from programs other than Word or text from a Word file. Object button Top of Page 2

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert Text from Another Document To insert text from another file, select the file from the Insert File dialog box. File to be inserted Insert button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert Text from Another Document Text inserted from another file Blank paragraph at the bottom of the document. Press Bksp to delete.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Navigate a Document Word provides navigation tools that function in a similar manner in other Microsoft Office programs. Click up scroll arrow to move document up one line at a time; click and hold down to scroll continuously. Drag scroll box to navigate between pages. Down scroll arrow

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Navigate a Document The position of the scroll box provides a visual indication of your current location in the document. Scroll box ScreenTip indicates page number. Current location displays in title bar. ScreenTip A small box that displays information when you point to or drag a screen element.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Navigate a Document Drag Zoom slider right to increase view; drag left to decrease view. When reducing view percentage, multiple pages may display.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Navigate a Document

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Format the Font, Font Size, and Font Style Format text by changing font, font size, or font style. Bold, italic, and underline are known as font style. Font A set of characters with the same design and shape. Points The unit of measure for fonts. 1 point = 1/72 of an inch.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Format the Font, Font Size, and Font Style Font Size button arrow Font button arrow Font name (Arial Black) Live Preview A technology that shows the result of applying a formatting change as you point to; in this case, Live Preview displays the text in the selected font.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Format the Font, Font Size, and Font Style Click the Font button arrow to change the font to Calibri. Click the Font size button arrow to change the point size to 12. Font and font size changed in entire document.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Format the Font, Font Size, and Font Style You can also increase font size, bold emphasis, center alignment, and other formatting by using the Mini toolbar that displays when you select text. Italic emphasis added

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 6: Format the Font, Font Size, and Font Style Apply bold and italic emphasis to headings by clicking the Bold and Italic buttons on the Mini toolbar.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a Picture Click the Insert tab, and then click the Picture button to display the Insert Picture dialog box. Select a picture to insert from the files provided. Picture will be inserted at insertion point. Click to insert picture.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a Picture Picture displays at the insertion point location. Clip art Graphics and images within Microsoft Office or other sources that can be inserted into a document.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a Picture Text wrapping The manner in which text displays around an object. In the Arrange group, click the Text Wrapping button, and then click Square to wrap text around the picture. Text wraps around picture

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a Picture By using rulers as a guide, drag the picture to reposition it to the right side of the document. Vertical ruler Horizontal ruler

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Check Spelling and Grammar Check potential spelling and grammar errors one at a time or all at one time.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Check Spelling and Grammar Kirchwey has red underlines throughout document. This proper name is not in the Microsoft Office dictionary and is flagged as being incorrect. To ignore the spelling, click Ignore All to remove underline from all instances of Kirchwey.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Check Spelling and Grammar Potential grammar errors display a wavy green underline. Right-click to display possible corrections.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 8: Check Spelling and Grammar To correct both spelling and grammar errors, click the Review tab, and then in the Proofing group, click the Spelling & Grammar button. Spelling and Grammar dialog box Word indicates error or potential error and provides suggestions as applicable.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Document Footer Header and footer Reserved areas that display at the top (header) or bottom (footer) of each page. Footer gallery A list of potential results of several built-in styles. To enter your own text, click Edit Footer.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Document Footer Field A category of data, such as a file name, page number, or the current date that can be inserted into the document. To add FileName field, select from the Field dialog box. Click Quick Parts button, and then click Field to display Field dialog box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Create a Document Footer Text in footer area displays in gray because footer area is closed. When footer area is open, footer text is black. File name in footer

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview, Print, and Save a Document Always preview documents before printing. After previewing your document and making any necessary changes, you can print your document on a local or network printer. Print Preview command

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview, Print, and Save a Document To preview pages one or two at a time, select either option from the Print Preview tab. Click to close Print Preview. Footers display in black.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview, Print, and Save a Document Use the Print dialog box to select a printer, select the number of copies to print, and specify which document pages to print. Printer name Number of copies Specific pages to print

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview, Print, and Save a Document

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 1, you practiced the following skills: –Enter and format text and navigate within a Word document –Change font size and emphasize text –Insert pictures to enhance reader interest –Check spelling and grammar

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Split windows and arrange windows –Insert symbols –Use Quick Styles –Use research tools

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Split Windows and Arrange Windows Word enables you to split the screen, which lets you look at two different parts of the same document at the same time. You can also view two different documents side by side to make comparisons between the two, use one as a source of information, or even copy text from one document to the other.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Split Windows and Arrange Windows View tab Split button Pointer Split bar Displays near the middle of the document window, with a pointer on the bar; indicates location of border between the windows.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Split Windows and Arrange Windows One document, two windows Drag to move the split bar below the paragraph that begins DATE, and then click one time.Document window is divided into two sections, and each section has its own ruler. Page 1 footer

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 11: Split Windows and Arrange Windows Two documents open, two windows To display two open documents, on the View tab, in the Window group, click the Arrange All button. Both documents display in their own window, and each window has a Ribbon, rulers, and scroll bars.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Insert Symbols Many symbols are used occasionally but not often enough to put on a standard keyboard. To insert a symbol, click the Symbol button.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 12: Insert Symbols Insertion point Special Characters tab Wingdings font Recently used symbols

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 12: Insert Symbols In the Symbol dialog box,click the Special Characters tabto display a list of the most frequently used symbols. To insert a trademark symbol (TM), click its name, and then click the Insert button.The symbol is placed in the document at the insertion point location, but the Symbol dialog box remains open.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 12: Insert Symbols Em dash The word-processing name for a long dash in a sentence, which marks a break in thought, similar to a comma but stronger. Trademark symbol

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 13: Use Quick Styles Quick Styles Collections of formatting options that make formatting a document or object easier. If you format a paragraph and think you might want to use that format again in the future, create your own custom Quick Style.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 More Skills 13: Use Quick Styles Title style Live Preview displays text in Title style.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 More Skills 13: Use Quick Styles Click to apply the Subtitle style to the paragraph that contains the insertion point. Title style applied Subtitle style applied

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 57 Skills for Success with Microsoft ® Office 2007 More Skills 13: Use Quick Styles To change Quick Style formatting, select text to change, and then click New Style from Paragraph Style Preview. New style name Preview of style

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 58 Skills for Success with Microsoft ® Office 2007 More Skills 13: Use Quick Styles New Diamond List style Both lists use the same formatting style.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 59 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools Word includes several research tools, including a Thesaurus. The research tools include a variety of reference materials that enable you to find information on a wide variety of topics.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 60 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools Thesaurus button Research task pane Word being researched Insert command

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 61 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools To determine how many words are in your document, on the Review tab, in the Proofing group, click the Word Count button. Number of words in document

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 62 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools To research a topic within your text using a reference source, type the topic. Choose a reference source. Categories of data available from Encarta Encyclopedia.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 63 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools Information available under each subheading can be viewed by clicking the subheading. To insert information, select text, and then click Copy.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 64 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools Paste information by using the Home tab,in the Clipboard group, and clicking the Paste button. Click the Paste Options button to keep paragraph’s original formatting.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 65 Skills for Success with Microsoft ® Office 2007 More Skills 14: Use Research Tools Be sure to credit the source of the quote. Place quotation marks around quoted material.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 66 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for Word, Chapter 1

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 67 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall