Goals of this Session: Core and Web Release Information Customer Statements Enhancement Highlights over the past year and enhancements slated for the next release Student Secondary Best

SMS Core Release August 2011 –135+ enhancements, 7 new features … Previous year 280+ enhancements SMS Web Releases April 2011 – March 2012 –10+ WEB Admin Connect student enhancements –30+ WEB Teacher Connect enhancements –15+ WEB Parent Connect enhancements –10+ WEB Student Connect enhancements Student Secondary Best

Reminder: SES.900 –Tell your Admin, others who use CIMS Core Student Secondary Best

TransportationFeesTextbooksDisciplineP/T Scheduler (CBF) Teacher Assignments (this year) SD72 NoYes No12,240 DELTA Yes LowYes36,861 SD22 Yes 1 schoolYesNo18,451 SD83 NoYesNoYesNo MLAKE No YesOwn2,163 S OAKS Yes NoSuspensions1 school213 RETSD Yes NoYesNo Student Feature Usage - Base Yikes!

Student Secondary Best Bulletin Web Form This yr Parent Connect This yr Images Added This yr (not REP) Calendar SD72 42 / 055, High Schls DELTA 227 / 57519, %605 Schls SD22 64/3201, ,0004 Schls SD83 7 / 355, ,000None MLAKE 7 / None S OAKS 12 / None83, HC Avery RETSD None / None33, Schls Student Features Usage - Extras PC number = Not Good! volume contradictory to your PC Numbers, ie: Parents are not online but you are sending them lots of stuff!!

Student Secondary Best DISCIPLINEIEPBC PSRREPORT CARDS OTHERTOTALViewed% Viewed SD DELTA SD SD MLAKE S OAKS RETSD Scanned Documents Accumulated

CIMS Setup STU.255 Parent Authorization Codes –Indicate on the guardian 1 record if a separate guardian 2 and/or 3 ID will/should potentially exist so you know to give out the correct information to the correct guardian –REMINDER: Option also to control G3 access to edit STU.324 School WEB Management Options –Added option to allow Next Year Schedule to be looked up in PC, SC and TC HUGE: Added Employee# to TCH.410 record. Sub can sign into EmployeeConnect - it links to TCH.410 to provide appropriate TeacherConnect access WITHOUT requiring a password !!!! Anyone using this feature ???? Student Secondary Best

GENERAL STU.301 Basic Student Information –Updated validation –Put in reminder that fields should contain SINGLE address ONLY; don’t try to fudge other information into those fields as it will cause you issues STU.260 General Report Writer Formats –Simplified formatting to ask PORTRAIT vs. LANDSCAPE –Added AVAIL IN TC and AC flags to identify formats that are available in Admin Connect and Teacher Connect – Added LEGAL paper size option Student Secondary Best

GENERAL - Discussion Topic In CIMS Core if you change extra guardian details (Screen 3) you need to do it multiple times - for each kid Seemingly simple Solution: Auto update everyone else? – Who is using Family# where we can even consider this? – If not Family# then we would be looking for an exact match to know it is OK to just change and I fear that this is not reliable enough - meaning you would have to check anyway. Solution: Search for anyone that had Address, phone, ….. Provide report so that you know who else might need to be changed? – Provide for all schools or just yours and unassigned? Solution: Online WebForm and annual process for verifying student information. Additional reminders on PC about changing information for all students. Student Secondary Best

.. Great tool in CIMS CORE and in Connects! EMS.900 CIMS Reports (Output) PDF –Prompt for subject and message of for better flexibility – Select to indent report in by ¼” or not STU.525 Mass Message to Parents/Students –Redesigned prompt into 2 screens (selection and message) and added additional selections –Added summary report that lists each student once and shows flags of who got ed so you can easily see who did/didn’t get STU.526 Message Log Lookup –New option to lookup/list all sent through STU.525 or any of the Connect products **Almost 1million messages sent out by CIMS this school year!!! Student Secondary Best

.. Reminders: F8- Send message in SCH.410 – great TOOL ATT.904 auto message repeat offenders! Send message to teachers in AC – if teacher(s) are marked internal attachment not worthwhile!??.. We need to change this so if attachment is included, if STU.240=Y send to internal indicating check your - send to ! CIMS sending auto-messages to teachers – student adds, missed attendance completions.. Only sends to internal mail ? We need to send this to STU.240=E people?? Internal versus external messaging (STU.240) – probably great idea to have one policy for the school! Student Secondary Best

Web Form (was discussed in session on Wed) STU.328 Maintain WEB Form Information – Added option to indicate what happens to forms and responses at year end STU.330 Maintain Student WEB Form Reponses – New option to view and/or maintain form responses for a specific student. Shows all applicable forms for the student even if no response has been given yet. STU.548 Copy WEB Forms & Responses from Previous Yr – New option to copy forms and responses from the previous year for those forms defined to be copied STU.558 Student WEB Form Permissions Report – Added tag select … run a report of anyone with tag XXX and what their response to form Y was STU.648 Mass Add a WEB Form Response by Tag/Student – New option to mass add a response to a form for all students with a specific tag, a specific student and/or students Student Secondary Best

ATTENDANCE ATT.515 Print Student Absence Information – Added second summary report that totals Au, Ae, E and T for each student across the date range ATT.518 Student Absence Profile ALL Years – Expanded summary to indicate total absences and total lates Reminders for attendance –Use ATT.620 for group absences, ATT.431 for call ins –Statistics: ATT.894, ATT.520 Student Secondary Best Student Name Totl X LU AFINOGENOV, ELAINE M AFINOGENOV, MITCH A AFINOGENOV, ROBERT Student Name Totl Au Ae E T AFINOGENOV, ELAINE M AFINOGENOV, MITCH A AFINOGENOV, ROBERT New ‘T’ Report

SCHEDULING SCH.553 Master Schedule Ministry Defns report –Added option to run based on entire master schedule, ministry defined courses only, undefined ministry courses Courses with invalid ministry definitions appear on all 3 versions and will indicate the error SCH.712 Academic Balance Check Report –Great new report to balance/check students’ scheduled courses for each term based on district group Allows selection of groups, terms, detail vs. summary by group and to exclude course term count less than a specific number EG: Give me all the students who are taking MA, SC, SS in Term1. I will want to check these to change some scheduling for them! Student Secondary Best

SCHEDULING - TRAX/Ministry Concern Counsellors, Admin, yourselves … use SCH.320 and for a time period bypass the Ministry screen thinking - will worry about this later. THEN later comes and TRAX definitions are carried forward. –To easy for someone to create a new section and press ENTER passed the TRAX screen.. That night students all build with bad records. Student Secondary Best Always pay attention to Year/Month as the default is just from the previous section and could EASILY be wrong. The autofill was built thinking a smart user is inputting! Recommend: Limit the # of people that get ‘A’dd for SCH.320.

GRADING **Really Nice! GRD.511 Print Report Cards – General Format –Added automatic signatures to the bottom of the report card IF report card has a defined overlay –Moved message text into main body of report card allowing for more report card information per page –Made page breaks smarter so course marks and comments aren’t split onto to pages –Added ability to maintain behaviour/performance indicators per course/section (work ethic, completes homework, attitude… 4 max) GRD.550 Student Transcript/History of Marks Profile –Exclude current course final mark/BC TRAX final mark failures IF non-credit courses are excluded Student Secondary Best

Feel STRONGLY about using Honor Roll Tags Tags are / should be predefined: – 23A = rd Rep card A Honor roll – 12B = nd Rep card B honor roll Use GRD.591 (as usual) to generate honor roll … TAG students !!! Use GRD Who has been on honor roll X times Include Tag on Report Card = GREAT for eFiling!!! Student Secondary Best

eFiling Report Card Reminders: Don’t eFile too early – do on its own run (not at same time as print) Add your school letterhead/overlay at time of eFile – looks much nicer than just a blank top inch Include honor roll tag Leave enough time for the eFiling to complete – SUPER IMPORTANT to not delete the output too early. Use JOB command !!!! WONDER: Should we have Report Card Print Selection Format?! Student Secondary Best

Cum File option in CIMS.. Who is still maintaining information on a spreadsheet? Why?? STU.376 STU Show Entry/Withdrawals and Cum Details Student Secondary Best Is this info of value ???

ASSESSMENT SGH.520 Student Outstanding Fees Listing –Added a CURRENT STUDENTS ONLY = A option to include all students currently assigned to your school AND ones assigned to other schools, i.e. all but unassigned students SGH.550 Dayend Assessment/Payment Total List –Indicate payment totals by cash code and revenue code that are marked as excluded from post to school books Student Secondary Best

ASSESSMENT SGH.520 Student Outstanding Fees Listing –Added a CURRENT STUDENTS ONLY = A option to include all students currently assigned to your school AND ones assigned to other schools, i.e. all but unassigned students SGH.550 Dayend Assessment/Payment Total List –Indicate payment totals by cash code and revenue code that are marked as excluded from post to school books Student Secondary Best

Build Files versus AC Downloads AC downloads are great for number of fields but work on demographics and some attendance fields – anything with marks or courses … must continue to use CIMS Core. Pre-Done Spreadsheets are Amazing DSP.555, GRD.555, ATT.555 Student Secondary Best