What is EPA RecruitmentWeb? A web based recruitment and applicant tracking system designed to streamline the recruitment and hiring process for EPA Faculty and Non-Faculty positions.

Use EPA RecruitmentWeb to: Process all recruitment and hiring actions for all EPA Faculty and Non-Faculty positions.

Project Scope: EPA Faculty and Non-Faculty Recruitment Recruitment Plan (Requisition) Recruitment Plan (Requisition) Waiver of Recruitment Waiver of Recruitment Automated posting of approved positions. Automated posting of approved positions. Web-based application process … no paper or ed resumes. Web-based application process … no paper or ed resumes. Electronic collection of applicant EEO and Veterans Preference data. Electronic collection of applicant EEO and Veterans Preference data.

Timeline Project Start Project Start 11/ /2006 Project Organization & Consultation Project Organization & Consultation 11/2006 to 12/ /2006 to 12/2006 Requirements & Prototype Requirements & Prototype 12/2006 to 05/ /2006 to 05/2007 Develop & Test Develop & Test 05/2007 to 12/ /2007 to 12/2007 Training Training 1 st Qtr, st Qtr, 2008 Implementation Implementation 1 st Qtr, st Qtr, 2008

Advantages Increased efficiency when posting vacant positions. Increased efficiency when posting vacant positions. A consistent and streamlined application process for EPA Faculty and Non-Faculty applicants. A consistent and streamlined application process for EPA Faculty and Non-Faculty applicants. Immediate electronic access to applicant materials by hiring managers and search committees members. Immediate electronic access to applicant materials by hiring managers and search committees members. All interim and final EPA EEO documentation provided electronically. All interim and final EPA EEO documentation provided electronically.

Advantages (continued) Direct collection of mandatory Applicant EEO and Veterans Preference compliance data at the time of application. Direct collection of mandatory Applicant EEO and Veterans Preference compliance data at the time of application. Effective EEO monitoring without burdensome paperwork requirements. Effective EEO monitoring without burdensome paperwork requirements. Ability to quickly respond to Federal OFCCP audit documentation requests. Ability to quickly respond to Federal OFCCP audit documentation requests. Electronic feed of applicant and hiring data to EEO monitoring software tools. Electronic feed of applicant and hiring data to EEO monitoring software tools.

Paper/Manual Processes Eliminated Recruitment Plan (EOF-1) Recruitment Plan (EOF-1) Interim Equal Opportunity Statement (EOF-2) Interim Equal Opportunity Statement (EOF-2) Applicant Flow Form (EOF-2A) Applicant Flow Form (EOF-2A) Final Equal Opportunity Statement (EOF-3) Final Equal Opportunity Statement (EOF-3) Request for Waiver of Recruitment (EOF-5) Request for Waiver of Recruitment (EOF-5)

Paper/Manual Processes Eliminated EEO Procedures for Certain Employment Pursuant to Grants (EOF-6) EEO Procedures for Certain Employment Pursuant to Grants (EOF-6) EEO Employment Data Form (Applicant Data) EEO Employment Data Form (Applicant Data) Paper resumes; or printing ed resumes and related applicant materials Paper resumes; or printing ed resumes and related applicant materials Generating current department employee counts from Data Warehouse Generating current department employee counts from Data Warehouse Tallying applicant counts for those interviewed or excluded Tallying applicant counts for those interviewed or excluded

Differences from SPA RecruitmentWeb No referrals from Human Resources No referrals from Human Resources Allows multiple positions on the same requisition Allows multiple positions on the same requisition Search Committee member changes require a modify action and approval Search Committee member changes require a modify action and approval Routing Routing

EEO Policies – EPA RecruitmentWeb Use of EPA RecruitmentWeb is required.

EEO Policies – Requisition Period Maximum Requisition Period: Maximum Requisition Period: 1 year from the initial posting date; 1 year from the initial posting date; Expectation that after 1 year departments will close existing requisitions with little to no activity Or; Expectation that after 1 year departments will close existing requisitions with little to no activity Or; Close existing requisitions and initiate a new requisition to replace the outdated requisition Or; Close existing requisitions and initiate a new requisition to replace the outdated requisition Or; Submit a request to the EEO Office for an extension as a modify requisition in RecruitmentWeb. Submit a request to the EEO Office for an extension as a modify requisition in RecruitmentWeb.

EEO Policies – Advertisements Minimum Posting Periods remain unchanged: Minimum Posting Periods remain unchanged: 45 days for Tenured/Tenure Track 45 days for Tenured/Tenure Track 30 days for Fixed Term and Non-Faculty 30 days for Fixed Term and Non-Faculty EPA Non-Faculty postings to the UNC-CH website will be posted in EPA RecruitmentWeb using position summary, salary and minimum education and experience requirements as reflected in Position Management. EPA Non-Faculty postings to the UNC-CH website will be posted in EPA RecruitmentWeb using position summary, salary and minimum education and experience requirements as reflected in Position Management. Advertisements attached to the requisition will only apply to external publications and websites. Advertisements attached to the requisition will only apply to external publications and websites.

EEO Policies – Interim Selection Documents Policy remains unchanged for the Interim EEO Statements (now Interim Selection Documents in EPA RecruitmentWeb). Policy remains unchanged for the Interim EEO Statements (now Interim Selection Documents in EPA RecruitmentWeb). The first Interim Selection Document should be submitted after the minimum posting period has ended; The first Interim Selection Document should be submitted after the minimum posting period has ended; Interim Selection Documents must be submitted prior to conducting interviews. Interim Selection Documents must be submitted prior to conducting interviews. As additional applicants apply and are added to the interview pool, Interim Selection Documents should be submitted to reflect the new applicants to be interviewed. As additional applicants apply and are added to the interview pool, Interim Selection Documents should be submitted to reflect the new applicants to be interviewed.

Roles in the RecruitmentWeb Level 1 – Initiators & Approvers Level 1 – Initiators & Approvers Human Resources (HR) Human Resources (HR) Department EEO Officer – Approver Only (New Role) Department EEO Officer – Approver Only (New Role) Note: units may request to have additional approvers added to Level 1 Note: units may request to have additional approvers added to Level 1 Level 2 – Approvers Level 2 – Approvers Deans or Vice-Chancellors Deans or Vice-Chancellors Level 3 – EEO/ADA Approval (Final) Level 3 – EEO/ADA Approval (Final)

Training Topics RW home and navigation RW home and navigation Create Recruitment Requisition Create Recruitment Requisition Applying for a position (demo) Applying for a position (demo) View Applicants View Applicants Release Applicant Data Release Applicant Data Download Applicant Data Download Applicant Data Interim/Final Selection Interim/Final Selection Create Waiver Create Waiver Other Actions/Functionality Other Actions/Functionality Modify Requisition, Cancel/End, Re-activate and Action Search Modify Requisition, Cancel/End, Re-activate and Action Search

RW Home and Navigation

Create Requisition Create New Create New Copy Copy Required Fields Required Fields Link to Position Management Link to Position Management Process for External Committee members Process for External Committee members Counts Data Counts Data

Applicant Web (Demo) Review Search Process Review Search Process Review Applicant Process Review Applicant Process

View Applicants Release Applicant Data Release Applicant Data Displayed fields Displayed fields Attachments Attachments Download of applicant data Download of applicant data

Interim/Final Selection Update of selection document Update of selection document Submit Interim Submit Interim Required information Required information Possible errors/warnings Possible errors/warnings Submit Final (incl multiple pos) Submit Final (incl multiple pos) Required information Required information Possible errors/warnings Possible errors/warnings

Create Waiver Policy on Waivers Policy on Waivers Required information Required information Possible errors/warnings Possible errors/warnings

Other Actions/Functionality Modify Requisition Modify Requisition Cancel/End Recruitment Cancel/End Recruitment Re-activate Requisition Re-activate Requisition Action Search Action Search

Questions Contact Information: Equal Opportunity/ADA Office February 2008