Swindon RFC Club Communication 23 rd Feb

Agenda 1.Club Discipline 2.Whole Club Seal of Approval activity and new accreditation 3.Club development plans, including proposed new clubhouse designs. 4. Brief introduction to incorporation

1. Club Discipline

Club Discipline 4 Refs reports this season Match abandonment 2 yellows for technical offences 1 Abuse of Ref by player 1 Abuse of Ref by coach Abuse of officials is not acceptable under any circumstances. Danger of club wide sanctions if this record of ill discipline continues.

2. Whole Club Seal of Approval

Whole club seal of Approval Club received Whole Club Seal of Approval in Oct of last year Club assessed on 64 different criteria, see later slides……. Benefits: With a clear management system and plan for development, the RFU are more likely to support any grant application for facilities development.

Whole club seal of Approval

The Club Accreditation scheme is based upon the six Key Drivers identified as crucial to a strong club: Retaining & Developing Players Recruiting New Players Recruiting & Retaining High Quality Coaches, Volunteers & Referees Effective & Efficient Facilities Effective & Efficient Management and Governance Integration with the Local Community New RFU Accreditation Based on Whole Club seal of Approval we have been automatically given this new accreditation

3. New club house and facilities

New club house and facilities Proposed plan for new club facilities have been made Plans will be submitted for outline planning permission within the next 4 weeks (if poss) Plans will be presented to councillors on Saturday Funding opportunities may be available in the next year …. More later

Ground floor plan

Changing rooms

Ground floor club rooms

1 st Floor

JanFebMarAprMayJunJulAugSeptOctNovDec First drawing complete Milestones Inspired facilities round opens Submit for outline planning permission Submit to RFU Actions Planning at SBC Consultation within club and with external entities Investigation into private funding schemes and internal fund raising Outline quotations from building companies Quotations from building companies Liaison and consultation Grant application preparation Revise plans Project and Plans finalised Second consultation with local authority and RFU Project schedule overview (First draft)

SRFC Fields current status 2 x full size pitches 46 yrs lease Unused land 3 yrs lease U6s to U12s pitches 46 yrs lease (W/E only)

2 x full size pitches 40+ yrs lease U6s to U12s pitches 40+ yrs lease (W/E only) SRFC Fields Target status 1 full size pitch (+ Alpha usage) Co-terminate lease

SRFC Fields Potential usage Pitch 1 Pitch 2 Pitch 3 Club Car park Spare/Training Possible American football

Inspired Facilities grant Background Link to URL – s/facilities_consultation.aspx s/facilities_consultation.aspx Could be used to fund new changing rooms or other suitable project Requires consultation with local authority and RFU Other considerations – Planning applications, architectural drawings other funding streams

Protecting playing fields grant Background Link to URL – Could be used to fund conversion of old school field to high quality playing surface Requires partnership funding Requires 25 year lease, council currently offering 3 years with a review thereafter. Application from multisport sites will be seen more favourably

Reaching communities grant Reaching Communities revenue and small capital – funding from £10,000 to £500,000 for revenue projects and/or smaller capital projects up to £50,000 Reaching Communities buildings – funding of between £100,000 and £500,000 for large capital projects Reaching Communities funds projects that help people and communities most in need. Projects can be new or existing, or be the core work of your organisation. Every project we fund must: Respond to need - Need is the term we use to describe a problem or issue, or situation where something needs to change to make things better for a person, or group of people or environment. Involve the people who will benefit from the project in planning and running the project Achieve one or more of the following four outcomes: 1. People having better chances in life, with better access to training and development to improve their life skills 2. Stronger communities, with more active citizens working together to tackle their problems 3. Improved rural and urban environments, which communities are better able to access and enjoy 4. Healthier and more active people and communities.

Reaching communities grant

Next steps Meeting with councillors on 25 th Feb Support from local MP Engagement with other parties – RL, NWH, American Football Meeting with RFU RDO and Facilities manager on 1 st March Application for outline planning pernmission Funding……….

4. Incorporation

Incorporation Means becoming a Ltd company Currently all committee members and trustees are responsible for club liabilities. If there is not enough money here potentially all club members will be liable……

Incorporation Benefits: Provides club officers/trustees/members with financial protection in case of litigation Think about Taunton Rugby Club……… Requirements Registration at companies house Change of constitution via an SGM in April Timeline: SGM in April Become full incorporated entity in the Autumn Incorporation will not greatly effect the running of the club!

Thanks for your attention …… Any questions?