Chapter Officer’s Meeting January 21, 2014

Agenda Opening Remarks - Bill Approval of Minutes – Andrea Officer One-Pagers – Vice Chair – Joe – Treasurer – Tonya – Membership – Donna – Chapter Programs – Roger – Marketing – Sandra & Whitney – Web Master – Jennifer Special Topics

Mid-South Chapter Goals Provide education and networking through F2F and virtual venues – Host Monthly Chapter Meetings (10 meetings/yr) – Conduct one meeting/quarter outside of HSV – Conduct Monthly Officers Meeting – Government and Commercial focus Grow Membership – 2013: From 18 to 36 – 2014: From 36 to 72 – 2015: From 72 to 144 Grow Corporate Sponsorships – 2013: From 0 to 5 – 2014: From 5 to 10 – 2015: From 10 to 15 Establish partnerships with Universities & Associations – e.g., UAH, FIT, Vanderbilt, PMI, NCA Create, maintain, and grow a professional Chapter Website Broaden awareness of APMP by issuing at least one Press Release per quarter

Bill’s Thoughts Held 6th consecutive Chapter Meeting!!!!!! Birmingham Marketing Campaign progress More correspondence with members and potential members Started Sponsorship 2 min Jan Mtg Mid-South offers Free Job postings (must link to specific req) Emphasis dial-in for meetings for non-HSV members Lunch w/Harry Cleaver (UAH Prop/Contracts professor) w/o 1/27 Spoke w/Barri Garrison (KBR) in Bham Invited >30 Bham proposal professionals to visit web site Two open Marketing Positions (Nashville & Birmingham)

Secretary - Andrea No Report this month

Vice Chair – Joe Resignation on one officer, Marketing (Publicity-Communications) Chair Nashville Region; Solicit nominations to fill vacancy in February – Emphasize duties to be completed Sponsors – officers and general membership – Will begin requesting addl Sponsors Chapter Awards Update – 3 confirmed submitted awards nomination to national APMP … any others?

Treasurer – Tonya Maurice

Developed and sent out first draft of budget Created, published and monitoring online registration for Feb meeting. Reconciled December bank statement. Submitted quarterly/year end rebate report Next Steps :  Incorporate inputs and complete 2014 Budget.  Update online registration with March meeting details immediately following February meeting.

Draft 2014 Budget

Membership – Ken Merwin Membership Metric Current Membership 48 New Members Since Last Report Kate Breitbach Nikki Kincaid Patricia Moore Members Lost None Last Officer’s meeting 45 members

Membership - Ken Currently have 36 members in the Linked-In Group Welcome letters to new members New Member Campaign

Planning Chair Status ActivityStatusNotes Plan sixth meeting in February (Birmingham) February 6th, 5:30 – 7:30, “You are the Evaluator – What evaluating proposals can teach you about writing better ones” Roger Rojo – Buffet of Chips/Guac., Chipotle Pork Taco Bar, Black Beans, Rice, Blackberry Cobbler, Soft Drinks + Cash Bar Plan sixth meeting in MarchMarch 4th, 5:30 – 7:00, “Moving From Proposal to Project: A Plea to Proposal Teams” Stephen Aerojet Rocketdyne, Catering by Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Tea/Water Plan seventh meeting in AprilApril 1st, 5:30 – 7:30, “When Time is Not on Your Side: Winning in a Commercial Proposal World” Jennifer Hamaker, Location/Food - TBD Plan eighth meeting in May (Nashville) May 6th, 5:30 – 7:30, “Dynamic Duo: Teaming with a Graphic Artist to Increase Proposal Impact” Brent Baldwin, Amerigo (West End Ave), Salad, Pasta, Dessert, Tea/Soft Drinks/Coffee

January 7 th Presentation Feedback 92% A-

Marketing - Whitney Social Media – Facebook – Twitter Distribution Lists for e-vites Marketing Strategy for 2014 Ad Campaigns – Proposed Budget of $1500 – Redstone Rocket, AL.com Press Releases- Next one will be discussing our Birmingham Meeting

Webmaster – Jennifer Recent Website Additions: Meeting and Speaker information updated New Career information posted Ken Merwin’s information added on both sites Needed: Facebook page link Website Statistics for Month of December – Interest is Continuing to Grow: 107 Website Visits Over the Past Month – Up from 76 visits the previous month! Of those visits, 66 were “unique” visitors (visitors that did not go back to the site later) which is also up from 61 last time!