BOCES Data Collection & Reporting October 10, 2013 Lisa Pullaro Mid-Hudson Regional Information Center

Why Do We Collect and Report Data? Instructional Improvement Accountability Public Reporting Funding Policy Decisions Legislation

Data Sources Student Management Systems Schooltool eSchoolData Infinite Campus PowerSchool Crosspointe Administrators’ Plus eSchool Plus Others

Data Sources Special Education Management Systems IEP Direct Clear Track BOCES Direct ClassLink

Data Sources Food Services Management Systems WebSMARTT NurtiKids Horizon LunchByte Others Human Resource Systems Finance Manager WinCap OASYS Others

State Reporting Cycle Level 1 Warehouse Maintained at a RIC with data for public districts, BOCES, charter and non- public schools Level 2 Warehouse Maintained at the WNYRIC with data for all NYS public districts, BOCES, charter and non- public schools District-Maintained Systems Demographics Enrollment Programs Assessments Spec. Ed. Data Attendance Transcript (Credits & GPA) Course/Teacher/Grade Staff Evaluation Verification Reports Superintendent’s Certification of Data Instructional Resources Level 0 Special Education – IDEA calculations Annual Public Performance Report Title III (LEP) Funding Title I Maintenance of Effort Poverty Data Teacher Student Roster Verification Growth Scores AIR GRS APPR Reporting EngageNY Portal

State Reporting Cycle - BOCES Level 1 Warehouse Maintained at a RIC with data for public districts, BOCES, charter and non- public schools Level 2 Warehouse Maintained at the WNYRIC with data for all NYS public districts, BOCES, charter and non- public schools District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Verification Reports Superintendent’s Certification of Data Instructional Resources Level 0 Teacher Student Roster Verification Growth Scores AIR GRS APPR Reporting EngageNY Portal

Everyone Has a Role in the Process Superintendent Board and community presentations Respond to the media Stay informed of national and state educational data initiatives Develop instructional initiatives based upon the data collected Model educational leadership within the district and community Promote sound data use practices and encourage input Certification of Data

Everyone Has a Role in the Process Assistant Superintendent(s) Curriculum and Instruction Pupil Personnel Services Business Administration Board and community presentations Oversee use of federal and state funding related to data reporting Develop instructional initiatives based upon the data collected Implement sound data use practices Administrative contact for District Data Coordinator Ensure accuracy prior to certification

Everyone Has a Role in the Process District Data Coordinator (DDC) Define and communicate data governance standards Develop a data verification protocol Coordinate and facilitate data team meetings Direct or assist in the direction of data analysis activities and instructional improvement Point of contact for the Regional Information Center Obtain certification from supt.

Everyone Has a Role in the Process Building Administrators Verify student and assessment data for his/her building Report data errors to the DDC for resolution Communicate data-related initiatives to building personnel Develop a building-level data team Demonstrate leadership and encourage input Ensure teacher compliance with Teacher-Student reporting

Everyone Has a Role in the Process Support and Other Professional Staff Registration Guidance Attendance Food Services Special Education Homeless and Migrant Liaisons LEP Coordinator Enter and maintain student data in a timely manner Adhere to the data standards established by the DDC Participate in professional development to remain current on data standards and requirements Provide input on procedures to support the data standards Maintain data integrity and confidentiality

Everyone Has a Role in the Process Teachers Maintain student grade reporting and attendance information Participate in building and/or district level data teams Verify Teacher-Student Data Linkage information Provide input on data analysis activities and use of student data Implement strategies defined by the data teams Use available resources to target instruction

Everyone Has a Role in the Process Parents Work with teachers to ensure data beyond test scores are used to target instruction. Offer information on strengths and weaknesses Review the district’s data privacy and security policies Access data through state and district initiatives to track student’s progress over time and utilize available resources to support student work

Everyone Has a Role in the Process Students Receive feedback on performance to gauge progress toward standards Empower to set realistic goals Motivate to improve their skill development Realize achievement gains

State Reporting Cycle - BOCES Level 1 Warehouse Maintained at a RIC with data for public districts, BOCES, charter and non- public schools Level 2 Warehouse Maintained at the WNYRIC with data for all NYS public districts, BOCES, charter and non- public schools District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Verification Reports Superintendent’s Certification of Data Instructional Resources Level 0 Teacher Student Roster Verification Growth Scores AIR GRS APPR Reporting EngageNY Portal

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Demographics Name Grade Home district Cohort Address Guardian Date of Birth Indicators Homeless Immigrant Neglected/Delinquent Migrant

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Enrollment Date student entered program Date student left program

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Courses Courses offered at program site Code mapping Staff Teachers and principals TEACH ID mapping Staff Assignment Principal(s) at program site

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Staff Student Course Connects Student (Demographics) to Course (Courses) to Teacher (Staff) for a specific Duration (Enrollment) Generates a Teacher PIN letter (for new staff) Reflected on Teacher Student Roster Verification reports Basis for State Provided Growth scores

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Student Grade Detail Course Grade given to student

State Reporting Cycle - BOCES District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Staff Evaluation Rating State, Local, Other (Evaluation) and Composite scores for each teacher and principal

State Reporting Cycle - BOCES Level 1 Warehouse Maintained at a RIC with data for public districts, BOCES, charter and non- public schools Level 2 Warehouse Maintained at the WNYRIC with data for all NYS public districts, BOCES, charter and non- public schools District-Maintained Systems Demographics Enrollment Course, Staff, Staff Assignment Staff Student Course Student Grade Detail Staff Evaluation Rating Attendance Day Calendar Verification Reports Superintendent’s Certification of Data Instructional Resources Level 0 Teacher Student Roster Verification Growth Scores AIR GRS APPR Reporting EngageNY Portal

State Reporting Cycle - BOCES Verification Reports Superintendent’s Certification of Data Instructional Resources Level 2 Reporting System (L2RPT) Staff and Course Staff Evaluation Rating

State Reporting Cycle - BOCES Verification Reports Superintendent’s Certification of Data Instructional Resources Reporting Tools BARS on the Web Level 1 Level 2 EngageNY Portal