3 CDBG Disaster Recovery Appropriation # 2 Workshop Thursday, April 2, 2009

DR2 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 Project is vital to economic recovery of area Meet national objective of low to moderate income (LMI) 51%

Eligible Projects Wastewater & Drinking Water Economic Development Storm Drainage Community Development Emergency Services Downtown Revitalization For specific projects contact Community Liaison

Wastewater & Drinking Water Improvements Approved projects with SRF and/or USDA-RD water and environmental programs Non-Competitive Applications accepted April 17 th (subject to change) 1 Original and 1 Copy Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant; The percentage of low-to-moderate income persons served; The relative economic distress of the applicant.

Economic Development Programs Non-Competitive Applications accepted April 17 th (subject to change) 1 Original and 1 Copy Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant; The percentage of low-to-moderate income persons served.

Storm Drainage Improvements Due June 12, 2009 Awarded on July 31, Original and 3 Copies Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant – 30%; The percentage of low-to-moderate income persons served – 25%; The percent of grant amount in relation to applicant’s annual budget – 15%; The relative economic distress of the applicant – 15%; Applicant ranking on the OCRA Rurality Index – 15%.

Community Development Programs Due July 31, 2009 Awarded on September 25, 2009 Includes Emergency Services & Downtown Revitalization 1 Original and 3 Copies Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery of the applicant – 40%; The percentage of low-to-moderate income persons served – 30%; The percent of grant amount in relation to applicant’s annual budget – 5%; The relative economic distress of the applicant -10%; The rurality of the applicant – 15 %.

Grant Administration OCRA Certified Grant Administrator required. May procure by small purchase method: Must be $50,000 or less Includes labor standards & Environmental Review if applicable Must Contact 3 qualified sources to solicit quotes Firm/Person must respond in writing Quotes may be faxed, ed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons solicited/respondents

Grant Administration General Administration Two and one-half percent (2.5%) of Grant Amount Environmental Review $3,000 maximum Labor Standards (based on Total Project Cost) Up to $2,000,000$5,000 $2,000,001 - $5,000,000$7,000 $5,000,001 and up$9,000

General Information May not be on the CDBG findings/ineligible list CFF/PL grant limits do not apply No required match Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program

Project Description Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant. Must match detailed budget Must not include normal maintenance costs

Detailed Budget Pages OTHERCDBG

Income Surveys Good for 6 years from original date of certification Original Certification – January 2007 Survey Expires – January 2013 Responses are good for 6 years MUST include signed certification letter and recertification (if applicable) This is an exception for Disaster Recovery Only

Income Surveys Grant Administrators should verify: Service area (beneficiaries) match survey area The survey properly completed Community information Proper # of responses Consistency throughout the survey

Public Hearing/Resolution Documentation Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes thoroughly document meeting Authorization to Conduct Hearings (if applicable) Original Sign-in Sheet Original Resolutions

Compliance Status Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

Post Award Deadlines ER Deadline – two months Publish locally Submit documentation to OCRA Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation ROF Deadline – eight months See checklist on website Do not start construction until you have received ROF (we will find out!)

Post Award Deadlines Claims will not be processed until Grant Support has received the following documents: Notice of Contract Award Start of Construction Notice (do not submit until you have actually started construction) Wage/Fringe Benefit Certifications

Grant Reporting Requirements To Be Determined

Q&A

Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana