Kristen L. Worman Assistant General Counsel Institutional Compliance Practice Group 1 Export Controls: Training, Travel, & Computers Compliance Officer Meeting October 15-16, 2013 The Texas A&M University System Office of General Counsel

Training, Travel & Computers 2 Training Offered by OGC Presentation & Roundtable Discussion Travel Know Before You Go! What if you get stopped? Computers How do export controls relate to IT? What are the potential red flags?

Office of General Counsel Export Controls Training 3 WHO?Administrators, faculty, staff and students, as needed. WHAT?Export Control Training WHEN?Contact OGC to schedule a date. WHERE?On your campus. WHY ?To provide system members with an awareness of export control issues that affect campus and research activities. HOW?One-hour presentation w/Q&A, followed by a roundtable discussion with member stakeholders (i.e., employees who are responsible for affected areas of activity).

Stakeholders & Functional Areas Affected by Export Controls 4  Stakeholders – Those employees who are responsible for a functional area affected by Export Controls.  Functional Areas/Activities Affected by Export Controls:  Compliance  Deemed Exports (International Faculty, Staff & Students)  Financial Transactions/Purchasing  Human Resources  Immigration  Information Technology (IT)  International Visitors  Research (Grants/Contracts/Equipment)  Shipping  Technology Commercialization  Travel

International Travel & Export Controls: Know BEFORE you go! What do I need to know? –Where are you going? –Who are you visiting? –What’s in your wallet? Or on your computer? –Who owns it? You or the University? –Do you really need to take that? –Will you need to access your files from outside the US? –When are you coming back? 5

International Travel & Export Controls: US Customs & Border Patrol What happens if I get stopped? –US CBP may search your luggage. –US CBP may ask you to turn on / log into your laptop or other device. –If you decline, US CBP may seize your device. 6

Pre-travel Briefings 7 Export Control: Pre-travel Briefings Meet with individuals who are travelling. Talk about the risks. Have them sign an acknowledgment form.

IT & Export Controls: Computers, Smartphones & other devices 8 How do export controls apply to IT? Export control regulations prohibit exports to foreign countries, persons and entities – including exports of technology, software and technical data. Most technology, software and technical data are considered dual- use and fall under the EAR. BUT certain military-use or military- grade items are listed on the ITAR.

IT & Export Controls: Potential Red Flags 9 Travelling with IT devices  Laptops  Cell Phones  Tablets  Flash Drives Using non-University accounts The Cloud  Storing Data  Exchanging Files

Questions 10

Contact Information 11 Kristen L. Worman Assistant General Counsel T HE T EXAS A&M U NIVERSITY S YSTEM (979)