Users, Usage Use Leaves to record All absences then auto generate Sub Records MLAKE, FMCM, BSD, PLPSD, TMSD (almost?) Critical: Calendars in place PAY.110 SD23(Some), RETSD(Some).. Replaces paper Anyone else? General Comments on usage? Take Two comment: OMG - the rules & policies & number of codes … is becoming HUGE.. Really wonder whether management appreciates what they are creating?! Online Leaves
Enhancements this Year Auto-generate Sub record from Leave New Message Code on PAY.114 *** Great Add! Attaching document(s) to Leave Request New Auto approve to reduce approver workload New auto-change leave date range **yearend button to assist Schl Admin and approver in knowing volumes etc. New Potential Problems report XXX to identify worked>1 for any day & absences >1 for any single day New minor changes to leave fields Online Leaves
Enhancements Committee Member voting (eg: union president) to offer one more level of approval Online Leaves
Features worth Discussion Goal: Be the one and only source for requesting to be away. Originally it was to replace the Leave Form … we have learnt so much! Leave Form versus what actually occurred. Question both School/Dept admin and final approvers and what they were actually approving. School Sec and Board Office Sec involvement Check again at Payroll? Leave for everything – including same day sick and absences that have already occurred. Online Leaves
Features worth Discussion So … are we there? Can we trust the Leave Form? Employee is able to complete the Leave quite accurately Employee considers balances so leave type is suitable.. Does not have to be edited later/late at payroll due to no balance available Employee in multiple locations can handle the adds and knows how to handle absence amount per location Employee inputs appropriate information so approver(s) are ready to approve How good is your help document for the above?? Online Leaves
Leave Entry Changes to Wording? Add Leave Balance and Leave Req totals for this type right on Leave?? Online Leaves
Features worth Discussion So … are we there? Can we trust the approval levels Admin accepts their role, and have all they need to make good approval decisions School Secs not adding any Sub Records, have successfully moved away from being the glue of absences Same day Sick called directly into Sub Desk.. But leave still being done/approved Board Office running EIS.564 to police missing leaves and variances between Sub and Leave Online Leaves
Features worth Discussion Employee’s knowledge of balances – why not allow banks to go in the hole – what is the purpose of changing those types to LWOP. If we have to do this – what will this mean to Leave? To Sub Record?.. Thought for now - discuss in paydock session How do we notify employee at time of leave that they have no balance and may be docked using that leave??? Online Leaves
Other Concerns, Discussion How to handle Leave cancellations and inform all that need to be informed Handle Sub Record that may already be there Handle Leave cancellation New feature: Sub Record ‘D’elete automatically cancels the Leave out there OK to delete? Y * Cancels Linked Leave * Online Leaves
Other Concerns, Discussion How to handle changes in Leave – person calls that the Leave is for the 19 th not the 20 th as originally stated. ONE WAY TO HANDLE Board Office check/change the Sub Record Board Office – change the other leave and mark a completion code BOREV …. SECOND METHOD –Board Office remove the Sub Record –Board Office cancel the wrong leave –Have employee Re-add a new Leave (use Duplicate feature) Online Leaves
Other Concerns, Discussion Managing Leave extensions.. Suggesting that additional Leave Requests should be requested as approval and notification is important New Leave.. Could be used for ANY copy Online Leaves
Other Concerns, Discussion Managing future dated Leave Requests when employee Leaves and/or changes Position or Location. New Updates to F11 to show “Future Leaves Onfile” Expectation for HR to manage the Leave – Cancel it and/or change Location. Admin will not automatically be informed but it will be visible to them on day of or on viewing the Employee Online Leaves
Other Concerns, Discussion Managing changes to Leaves once it has been approved… Who should take those calls and do the work? Different Absence/Leave Type Reducing the time away Extending the time away *** New Leave Change the date ** Cancel, Re-request Online Leaves
Expected Additional Features Goal: Request Banked Overtime in a Leave Request. This would generate earnings in the Sub Record. On Employee Main - For AC - On time in/away Sub records - show Leave details to assist that user in knowing additional Sub details, comments etc. On Employee Connect - in Sub Calendar Availability - show Sub Comments from Leave right there to assist Sub in knowing what duties are expected of them. Online Leaves