New Regulations: Parental Consent and Written Notice Presented by the MSBA Medicaid Consortium.

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Presentation transcript:

New Regulations: Parental Consent and Written Notice Presented by the MSBA Medicaid Consortium

MSBA Medicaid Consortium Contact and Website Information Kim Ratcliffe- (800) 221-MSBA (6722) Ext. 362 (Executive) Colleen Mahon- (800) Ext. 340 (Business) Collin Swearingen- (573) (SDAC, Direct Services) Lisa Helm- (573) (Direct Services) Ashley Branstetter- (800) (Direct Services) addresses for the above:

AGENDA  Review of Missouri and MSBA Model Forms  OSEP Guidance: Q and A  Timelines for New Regulations  District Obligations  What If’s  Procedural Issues and Strategies  Questions and Answers

Resource Links  Non-regulatory Guidance on the IDEA Part B Regulations Regarding Parental Consent for the Use of Public Benefits or Insurance to Pay for Services under the IDEA  MSBA model forms  DESE model forms

Timelines Related to New Regulations  February 14, 2013, official publication in the Federal Register  March 18, 2013, effective date.

District Obligations under New Regulations  Before parental consent is obtained, written notifications must be given related to parental consent to release information and to access public insurance.  Provide written notice annually, thereafter.  Obtain written consent one-time.

What if…  You have consent for this year? Then you must provide written notification prior to filing claims after March 18. NOTE: Inform MSBA to release billing when the written notifications have been given.

What if…  You need to get consent now for the entire year?  Add bullet to consent form “My consent authorizes the school district to access my MO HealthNet benefits beginning August 1, 2012.”  Give parents written notice and  Obtain a signed and dated consent form.

What if…  A parent has refused consent or revoked consent in the past? Provide written notice and make reasonable requests to provide consent.  A child moves? Consent responsibilities rest with the district responsible for providing FAPE. Consent is non- transferrable to a different school district.

Additional Questions  Best time to get consent? It depends.

Additional Questions  Best time to get consent? It depends.  How should district provide notice?  (if it is a standard means of communicating with parents)  mail, or  personal contact.

Additional Questions  Best time to get consent? It depends.  How should district provide notice?  (if it is a standard means of communicating with parents)  mail, or  personal contact.  Can written notice and consent form be provided simultaneously? Yes.

Additional Questions  Best time to get consent? It depends.  How should district provide notice?  (if it is a standard means of communicating with parents)  mail, or  personal contact.  Can written notice and consent form be provided simultaneously? Yes.  If services change must a new consent be obtained? It depends on whether you have the old or new consent form on file.

Additional Questions  May a school district accept digital or electronic signatures when obtaining consent under the new regulations?  Yes. Must include a record and signature that:  Identifies and authenticates a particular person as the source of consent;  Indicates the person’s approval;  Includes a statement that the parent understands and agrees…(same as on consent)

Additional Questions  How will districts document the new one- time consent in Therapylog? We will show you how with a quick demo in therapylog.com

Participants’ Questions Thank you for joining us ! Need further assistance? Call MSBA today.