Data Pipeline May 10, 2013 Lisa Bradley IMS, Project Manager

 RISE  Data Pipeline – Efficiently Capturing State Education Data  Benefits of Data Pipeline  How Will Data Pipeline Affect You?  How Do We Prepare For Data Pipeline?  Data Pipeline Project Update  Data Pipeline Phase I & II Pilots  Launch Dates  Data Pipeline Support & Resources Agenda

Together We Can Vision All students in Colorado will become educated and productive citizens capable of succeeding in a globally competitive workforce. Mission The mission of CDE is to shape, support, and safeguard a statewide education system that prepares all students for success in a globally competitive world.

RISE Actions Relevant information about every student and educator in Colorado  Data Pipeline – Critical for RISE to Succeed Project Integration Data and content across agencies and over time  Teacher-Student Data Link (TSDL) Timely, focused information to all stakeholders through a common portal  SchoolView Extension Project

Data Pipeline – Efficiently Capturing State Education Data Data Pipeline: Replacing the Automated Data Exchange (ADE) system Where Does Data Pipeline Take Us? FROM Cumbersome, redundant process of collecting data Program focused data collection Point-in-Time Text-based files only TO Streamlined data collection process ‘Interchanges’ – submit as often as you like Student and Educator focused data collection On-going data processing Support multiple file formats (Text, CSV, Excel) for submission and validation

Benefits of Data Pipeline A Secure, Browser-based Data Reporting System:  Real-time data validation  Snapshot generation  Data Submission workflow and approvals Developed for Faster Performance  Supports a continuous collection process  Eliminates data redundancies  Reduces data collection process complexities 25% Element Reduction 28% Decrease in Business Rules 62% of Business Rules Administration shifted from Programmer to Business Analyst Important: Please keep in mind, CDE is using only approved Snapshot Data

How Does Data Pipeline Affect You? What Does This Mean For Finance Teams? File Layouts Will Change Identity Management (Authorization & Authentication) NO shift in capturing data! Who Will Benefit From Data Pipeline? District / BOCES Data Coordinators State and Federal Data Coordinators / Administrators Accountability Education Community Who Needs To Be Involved? Superintendents District CIOs and IT Teams Administrative Units - Special Ed Directors BOCES and LEAs Vendors

How Do We Prepare for Data Pipeline? Ensure your Finance Teams are Involved in Phase II Pilots Communicate with your Business Partners and within your Local Education Agency (LEA) Tune in to Town Halls Encourage your Teams to Attend Training Webinars Consider process improvements Check for Updates on the Data Pipeline and ADE replacement Web Sites Get Involved! Involvement, Transition, Collaboration LeadCommunicateEncourage

How Do We Prepare for Data Pipeline? Understand Work Structure of Data Pipeline Determine Individuals Responsible for each Submission Understand Interchanges provide data for more than one snapshot Determine Authoritative Source for Data Determine which system will provide the finalized data Provide data one time - if multiple sources, select the best Ensure file naming conventions are in place Determine which snapshots, periodic and year round submissions will be piloted Get Involved! LeadCommunicateEncourage What Finance Teams Need to Know and Do

How Do We Prepare for Data Pipeline? Local Access Managers (LAMs) Special Education: BOCES, Administrative Units Vendors Other Key Players LeadCommunicateEncourage

Data Pipeline – Project Update Project Status Summary All File layouts and Business Rules are complete and available for District and Vendors to proceed and develop There are only 3 more snapshots to Pilot 1. Special Ed Dec 2. Special Ed EOY 3. Math & Science All other collections are either in Pilot Phase II or preparing to move to Pilot Phase II Pilots Completed READ, ACCESS, and TSDL Interchange Collections ready for Phase II Piloting are: 1. Title I 2. Eleventh Grade Alternate Assessment 3. Finance G Key Milestone Summary Milestone Name/Description ~ % Complete Target Date Status Indicator Title I Interchange100%12/03/13 SBD for TCAP100%2/1/13 Finance 100% 2/15/13 READ 100% 4/1/13 TSDL Interchange100%4/5/13 Special Ed Discipline Pilot 25%05/07/13 Student EOY Pilot 0%05/21/13

Data Pipeline Phase I & II Pilot  Pilots inform changes in Pipeline  Thank you to the Districts that have been participating in the Phase I & II Pilot Process  Due to their participation, several enhancements have been incorporated into the system  Regular Pilot Participants (2 or more pilots) Arickaree School DistrictGarfield RE-2Steamboat Springs BayfieldManitou SpringsWeld RE-8 Colorado Springs District 11MontroseWidefield Douglas CountyPagosa Springs DurangoPeyton School District

Data Pipeline Launch Dates Student / Educator IDs, Directory Information open in Pipeline July 2013 Grand Opening - Interchange Submissions open in Pipeline September 01, 2013

Data Pipeline Support & Resources  Town Halls on high interest topics  Thursdays 9:00 -10:00 AM  Submission Specific Webinars  Process Change Webinars  Training  Self Assessments  Change Readiness Surveys  Targeted Communications   Visit our Websites   Lead Communicate Encourage  Pilot Get Involved

Thank you Lisa Bradley Data Pipeline – Efficiently Capturing State Education Data