December 1, 2009 Topic: Post Award Function

Enhance and facilitate University research and external funding by providing services, in a timely and professional manner, to all persons involved with sponsored program activities.

 Linda Evans, Grants and Contract Administrator -Department of Education, National & University Transportation Centers (NUTC),  Financial Aid, Mid-America Transportation Center (MATC)  Dawn Clift, Grants and Contract Specialist- New Industry Accounts, Leonard Wood Institute (LWI), Foundations, and Other  Denise Ray, Grants and Contract Specialist- National Science Foundation (NSF), Missouri State Agencies, Local Government, and Institutes/Alliances  Kelly Bowen, Grants and Contract Specialist- National Labs, Industry, and Universities  Mendy Kell, Grants and Contract Specialist- Federal Agencies  Ryan Dodd, Grants and Contract Specialist- Membership Agreements, Societies, and National Aeronautics & Space Administration (NASA)  Christie Wilson, Grants and Contract Specialist- Award Set Up, Modify Award in PeopleSoft System with Approved Changes (period of performance and budget)

Office of Sponsored Programs Federal Laws, Circulars, and Agency Guidelines State Laws and Regulations UM Collected Rules & Regulations, and Business Policies Missouri S&T Senior Leadership Missouri S&T Faculty and Support Staff Technology Transfer Industry

 Manages Award in Accordance with the Policies of the University and Terms and Conditions of the Award  Requests Budget Modification and No Cost Time Extensions to Sponsor  Invoices and Reports Award Expenditures  Monitors and Reports Cost Share Requirements  Monitors Expenditures and Awards for Compliance  Monitors Capital Equipment  Monitors and Approves Cost Transfers (i.e., payroll correcting entries and cost transfers beyond 60 days)  Submits Closeout Documents per Award Requirements  Maintains Correspondence Related to Projects in the Official Grant File

 Manages Award in Accordance with the Policies of the University and Terms and Conditions of the Award Focus is on OMB Circulars and Accounting Policy Manual section 60 Look at Reasonableness, Allowability, and Allocability Assist PIs and Departments with notifications of award information to include 60 and 30 day notice of award expiration Twice a year send out Effort Verification Reports to departments for all faculty and staff paid from awards to certify effort  Requests Budget Modification and No Cost Time Extensions to Sponsor Handout :No Cost Time Extension Form  Invoices and Reports Award Expenditures Handout: Ex. of System Generated and OSP Invoice

 Monitors and Reports Cost Share Requirements  Monitors Expenditures and Awards for Compliance  Monitors Capital Equipment To Web Financials— Log in with user id and password Navigate to ‘PS Financial Reports’

Web Financial Reports Budget Variance–Summary of budgeted revenues and expenditures compared to actuals. Income Statement–Detail and summary reports of actual revenues and expenditures. Balance Sheet–Report on assets and liabilities. Grants–Financial reports for grant activities. Award Management

 Monitors and Approves Cost Transfers (i.e., payroll correcting entries and cost transfers beyond 60 days) Handout: PCE and Correcting Entry Forms  Submits Closeout Documents per Award Requirements Certification of Expenditures Final Federal Financial Report (SF425 form) Final Patent Report (DD882 form) Final Property Report Final Voucher, Release and Assignment Economic Impact Report Cost Claims EPA requires a MBE/WBE (Minority Business Enterprises and Woman Business Enterprises) NASA – New Technology Summary Report Final Technical Report from PI  Maintains Correspondence Related to Projects in the Official Grant File

 Other Items Audit Collections Export Controls Lobbying Reports