McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office Word 2007 Lab 3 Creating Reports and Tables

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-2 Objectives 1.Create and modify an outline 2.Create a cover page 3.Use Click and Type, Document Map and Reading Layout 4.Apply and customize Document Themes 5.Apply and customize Quick Styles

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-3 Objectives 6.Navigate using hyperlink, Document Map, and thumbnails 7.Add citations and create a bibliography 8.Add footnotes, captions, and cross- references

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Objectives 9. Wrap text around graphics 10. Create and format a simple table 11. Create and format sections 12. Add headers, footers, and page numbers

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-5 Concept Preview Quick Styles Document Theme Table of Contents Citations and Bibliography Footnote and Endnote Text Wrapping Captions and Cross- References Table Table of Figures Header and Footer Section

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-6 Outline Creating and Modifying an Outline –Using Outline View –Changing Outline Levels –Moving and Inserting Outline Topics –Collapsing and Expanding the Outline Saving to a New Folder Hiding Spelling and Grammar Errors

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-7 Outline Creating a Cover Page –Inserting and Modifying a Cover Page Using Document Themes –Applying a Theme –Customizing a Theme –Saving a Custom Theme Inserting a Blank Page –Using Click and Type

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Applying a Quick Style –Creating a Custom Quick Style –Formatting Body Text Creating a Table of Contents –Generating a Table of Contents –Modifying a Table of Contents

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-9 Outline Navigating a Document –Using a Table of Contents Hyperlink –Using Document Map –Using Thumbnails Including Source References –Selecting a Reference Style –Creating Citations –Editing a Source

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Including Footnotes –Inserting Footnotes in Draft View –Inserting Footnotes in Print Layout View Formatting Picture Layout –Wrapping Text Around Graphics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Referencing Figures –Adding a Figure Caption –Adding a Cross-Reference –Using a Cross-Reference Hyperlink

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Creating a Simple Table –Inserting a Table –Entering Data in a Table –Inserting a Row –Sizing a Table –Sorting a Table –Formatting a Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Including a Table of Figures –Creating a Table of Figures –Modifying a Table of Figures –Updating a Table of Figures Creating a Bibliography –Generating a Bibliography –Updating a Bibliography –Modifying a Bibliography

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Creating Headers and Footers –Creating Document Sections –Using a Predesigned Header –Modifying Header Settings –Changing Header Content –Inserting and Modifying the Date –Inserting and Modifying Page Numbers –Adding the File Name Quick Parts

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Outline Redisplaying Spelling and Grammar Errors Updating a Table of Contents Printing Selected Pages Key Terms FAQs Discussion Questions

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Creating and Modifying an Outline Outline view –Allows you to create and view document content easily –Shows hierarchy of topics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using Outline View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Outline View Main topics can have subtopics Styles are automatically applied to the text

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 1 A predefined set of formatting characteristics Can quickly apply a whole group of formats Word includes 75 predefined quick styles Each quick style is assigned a name Many styles are automatically applied Quick Styles

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Quick Styles

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Heading Styles Outline levels are automatically formatted using heading styles Identifies different levels of headings Can include combinations of …  Fonts  Bold  Type sizes  Italics  Color  Spacing

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Heading Styles

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing Outline Levels

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Moving and Inserting Outline Topics 3-24

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Collapsing and Expanding the Outline

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Saving to a New Folder

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Hiding Spelling and Grammar Errors Why would you hide spelling and grammar errors?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Cover Page Includes information such as … –Report title –Name of author –Date Two styles of formatting are commonly used –MLA (Modern Language Association) –APA (American Psychological Association) 3-28

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting and Modifying a Cover Page Gallery of cover page designs Always inserted at beginning of document Includes placeholders for specific information

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Document Themes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 2 Predefined set of formatting choices Can be applied to an entire document Includes subsets –12 colors –Different body and heading fonts –Different lines and fill effects Document Theme

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Applying a Theme

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Customizing a Theme

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Saving a Custom Theme

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting a Blank Page Blank pages are inserted above the location of the insertion point Open the Insert tab and click on Blank Page

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Click and Type Available in Print Layout and Web Layout views Used to quickly insert text, graphics, and other items

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Applying a Quick Style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Custom Quick Style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Table of Contents

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 3 Listing of topic headings. –Headings appear in document with their associated page references –Makes it easier for the reader to locate information Word can generate a table of contents automatically Level of heading style determines the table of contents level 3-40 Table of Contents

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Generating a Table of Contents

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Navigating a Document

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Navigating by Headings Using a Table of Contents Hyperlink –Each entry in the table is a hyperlink to the headings in the document –Moves quickly to a specific area in the document. Using Document Map –Displays a navigation window showing a list of items formatted using a heading style –Moves you through a document quickly and keeps track of location.

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Thumbnails

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Including Source References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 4 Citations are parenthetical source references –Give credit for specific information –Can be formatted in either MLA or APA style Bibliography –Contains complete source information for citations –Included at the end of a report Citations and Bibliography

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Selecting a Reference Style Reference style can be changed at any time Citations and bibliography can be automatically updated to reflect new style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Citations

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Including Footnotes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 5 Used in documented research papers Explain or comment on information in the text Provide source references Footnote and Endnote

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Footnotes and Endnotes Consist of two parts –Note reference mark –Note text Footnotes appear at the bottom of a page Endnotes appear at the end of a document

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting Footnotes in Draft View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Inserting a Footnote in Print Layout View

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Formatting Picture Layout

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 6 Controls the appearance of text around a graphic object Text may wrap around the object in many different ways Text Wrapping

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Wrapping Text around Graphics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Referencing Figures

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 7 A caption is a numbered label for a figure, table, picture or graph Word can automatically –Add captions to graphic objects –Number graphic objects A cross-reference is a reference from one part of a document to related information in another part Captions and Cross-References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Adding a Figure Caption

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding a Cross-Reference

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Creating a Simple Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 9 Used to organize information into rows and columns The intersection of a row and a column is a cell Cells are identified by a letter and number, called table reference Table cell

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting a Table Several methods to create a table –One method converts text arranged in tabular columns into a table –Another uses the Draw Table feature –Another method inserts a preformatted table containing sample data 3-63

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Entering Data in a Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Sizing a Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Formatting a Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Selecting Information in a Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Including a Table of Figures

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 10 A list of the figures, tables, or equations used in a document Generated from captions that are included in the document Each entry is a separate field that is a hyperlink to the caption in the document Typically placed at the end of a document 3-69 Table of Figures

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Table of Figures

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Bibliography

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Headers and Footers

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 11 Header –Line of text in the top margin –Usually contains the title and the section of the document Footer –Line of text in the bottom margin –Usually contains the page number and date Both can contain graphics 3-73 Header and Footer

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Document Sections Used for different layout settings within a document Can create separate sections by inserting section breaks

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 12 Initially a document is one section Sections allow you to format parts of a document differently Insert section breaks to divide a document into separate sections. –Breaks identify the end of a section –Formats are associated with the section Section

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Types of Section Breaks

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using a Predefined Header

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Modifying Header Settings

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting and Modifying the Date

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding the File Name Quick Parts

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Redisplaying Spelling and Grammar Errors

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Updating a Table of Contents If you have added pictures, tables, or additional text since generating the table of contents, it should be updated Updating ensures that the page references are accurate and that any new content is included

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Printing Selected Pages

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms bibliography caption cell citations Click and Type cross-reference Document Map document theme drawing layer endnote floating object footer footnote header heading style inline object navigation window note pane

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms cont. note reference mark note separator note text placeholder quick style section section break sort split window table table of contents table figures table reference text box text wrapping thumbnails

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 1.What is Outline view? 2.What are Quick Styles? 3.Help! I created an outline and now I can't see the subheadings. What can I do? 4.What is the advantage of turning off the display of spelling and grammar errors?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 5.What is Click and Type and how do I use it? 6.Why do I need to create headings in my document before I generate a table of contents? 7.I'm having a hard time navigating through my document. What is a Document Map?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 8.I'm not sure I understand how to use sections. What are sections and section breaks? 9.What is a Table of Figures? Explain. 10.How can I easily add a cover page to my document? 11.Help! I can't see the footnotes I created? What can I do?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 12.I inserted a picture into a document and the text runs right through it. How can text wrapping help me? 13.How can I view different sections of one document at the same time? Is this possible? 14.How do I create a table? 15.What is a document theme?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 1.Your research paper needs to be created in MLA style. Discuss how Office Word 2007 can assist you. 2.You have been asked to design a business letter that will be used repeatedly throughout the year. Discuss how will use the Styles and Formatting features to create the letter.

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 3.Describe the various options available for text wrapping style when inserting a graphic image in a document. 4.What are differences between footnotes and endnotes? Between headers and footers? Give examples of each.

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 5.Your term paper needs a table of contents. Discuss the steps needed to create one in Office Word How can you make changes to the table of contents once it has been generated?