MICROSOFT WORD 2007 INTRODUCTION 1

Changing Views Click VIEW tab on ribbon –Print Layout (default) Shows document as if printed –Full Screen Reading Like reading a book Advance by using Page Down key –Web Layout –Outline Way to plan and organize a document Can be used as basis of Table of Contents 2

CREATE 5 PARAGRAPHS OF “RANDOM TEXT” INSTANTLY =rand(5,2) Then press ENTER 1 st number in the brackets will give you # of paragraphs 2 nd number represents # of sentences in each paragraph Text actually gives some info about using WORD features Use this to SAVE TIME when you want to practise 3

Paste Techniques COPY and Paste –CLIPBOARD group Dialogue Box Launcher –Copy objects as required Note objects being added to Clipboard May be text, graphics, tables, etc –Paste objects objects always appear at insertion point Double click object, or right click and choose PASTE from menu PASTE ALL button in Clipboard 4

ADD THE "PAGE SETUP" ICON TO THE “QUICK ACCESS TOOLBAR” Click on the CUSTOMIZE QUICK ACCESS TOOLBAR button > CUSTOMIZE link > PAGE SETUP Command > ADD button > OK button 5

Spelling and Grammar REVIEW tab, SPELLING & GRAMMAR button –You are responsible for ensuring that suggested corrections really are correct –May ignore errors –May add words to dictionary 6

SPECIFY THAT WORD WILL NOT CHECK GRAMMAR “AS YOU TYPE” OFFICE button > WORD OPTIONS button > PROOFING link > De-select: MARK GRAMMAR ERRORS AS YOU TYPE 7

Find and Replace HOME tab, EDITING group, REPLACE button –Note by clicking MORE button--additional options appear 8

Autoformat Click the MICROSOFT OFFICE button >WORD OPTIONS > CUSTOMIZE –In the WORD OPTIONS dialog box, in THE CHOOSE COMMANDS FROM list, click ALL COMMANDS. In the list of commands in the selected category, click AutoFormat > ADD. –you can also add the AutoFormat Now command. When you click on the new AutoFormat button, you can choose the button to customize Pre-set formatting starts when you enter text properly –Typing “1.” (without quotes), then a space into Word starts a numbered list 9

NUMBERING Change The Selected Text To An Outline Numbered List. HOME tab > PARAGRAPH group > Multilevel List icon Specify that page numbers will appear as uppercase Roman Numerals in a FOOTER: –INSERT tab > HEADER/FOOTER group > PAGE NUMBER button drop-down arrow > FORMAT PAGE NUMBERS > NUMBER FORMAT drop-down arrow > select the format you want 10

Non-Breaking Spaces/Hyphens Allows you to keep multiple words on the same line, e.g. phone numbers –For a non-breaking SPACE Press ctrl+shift+spacebar –For a non-breaking HYPHEN Press ctrl+shift+_ (underscore) 11

Line Breaks/Click and Type Turn on: SHOW/HIDE button to see the following: –Line Break allows user to force text to the next line without inserting a paragraph Press shift+enter –“Click and Type” allows user to double click anywhere on page to begin typing Note how alignment marks change with cursor position 12

Line Spacing/Paragraph Spacing HOME tab > PARAGRAPH group > LINE SPACING button, drop-down arrow > select the number you want HOME tab > PARAGRAPH group > click the DIALOGUE LAUNCHER, increase the spacing as needed 13

Tab Stops PAGE LAYOUT tab, PARAGRAPH group dialog box launcher, TABS button, (bottom-left of dialog box) type a number in “TAB STOP POSITION” –Choose »ALIGNMENT »LEADERS »Click “SET” button, for EACH tab you set 14

Tab Stops cont. To clear tabs –Click tab on ruler and drag it off, release mouse key –PAGE LAYOUT tab, PARAGRAPH group dialog box launcher, TABS button, select TAB from list, click CLEAR button (bottom of dialog box), OR: CLEAR ALL button (bottom-right of dialog box) 15

Change Margins PAGE LAYOUT tab, MARGINS button dropdown menu –May use defaults provided –CUSTOM MARGINS at bottom Opens PAGE LAYOUT dialogue May enter desired numbers 16

PRINT IN REVERSE ORDER OFFICE button > button > ADVANCED link > PRINT category (scroll down to “Print” category) >  PRINT PAGES IN REVERSE ORDER 17

PAGE BORDER/THEMES PAGE BORDER: PAGE LAYOUT tab > PAGE BACKGROUND group > PAGE BORDER button > Select the type, weight of border, and where you want to the border line > OK THEMES: »PAGE LAYOUT tab > THEMES button (at left margin) > select the one you want 18

Formatting Tricks Convert text to small caps –Select text, HOME tab, FONT group dialogue launcher, add check mark to  SMALL CAPS checkbox OR: SHIFT + F3 –button Add borders to paragraphs –Select paragraph(s), HOME tab, Paragraph group, Border button dropdown, Borders and Shading, choose options from dialogue 19

SHADING Remove shading from behind a Paragraph HOME tab > PARAGRAPH group > FILL icon > select: NO COLOR ADD shading to selected cells in a Table »Select the cells > TABLE TOOLS toolbar > DESIGN tab > select the: » SHADING drop-down arrow, and select the shading colour you would like 20

STYLES HOME tab > STYLES group > hover your cursor over the styles to see the “title” of the style > select the style you want If you do not see the style you want, click on the MORE button to see additional styles 21

Modify Styles HOME tab > STYLES group > click the DIALOGUE BOX LAUNCHER Select the STYLE to modify and click the drop down triangle, choose Modify Make changes as required in the Modify Style dialogue 22

HEADERS/FOOTERS INSERT > select either HEADER button or FOOTER button When you select a HEADER, click On the drop-down arrow and select a “style” To have a “different” header or footer than the rest of the document, go to: INSERT > HEADER > INSERT HEADER/FOOTER TOOLS toolbar > DESIGN tab > OPTIONS group > select 23

HEADERSHEADERS/FOOTERS cont. To insert page numbers: HEADERS FOOTER toolbar > DESIGN tab > HEADER AND FOOTER group >PAGE NUMBER button, drop-down arrow > select where you want the footer, and then the style To Specify that the header used in the current section of the document will be different from the one used in the previous section: click on the LINK TO PREVIOUS button in the NAVIGATION group 24

INSERT A SYMBOL WITHOUT USING THE KEYBOARD INSERT > at top-right: SYMBOL > select the symbol you would like 25

INSERTING A TEXTBOX INSERT tab > TEXT group > TEXTBOX button > at the bottom, select DRAW TEXT BOX 26

TEXT WILL WRAP IN THE FORM OF A SQUARE AROUND THE GRAPHIC. Select the graphic > DRAWING TOOLS toolbar > FORMAT tab > ARRANGE group > POSITION button, drop-down arrow > MORE LAYOUT OPTIONS at bottom > TEXT WRAPPING tab > SQUARE > OK 27

OBJECTS Bring a selected drawing object in front of the other object. DRAWING TOOLS toolbar > FORMAT tab >ARRANGE group > BRING TO FRONT button Flip the selected object HORIZONTALLY from left to right using a draw command »DRAWING TOOLS toolbar > FORMAT tab >ARRANGE group > > ROTATE button drop-down arrow > FLIP HORIZONTAL 28

SECTION BREAKS PAGE LAYOUT tab > PAGE SETUP group > BREAKS button> SECTION BREAKS Category > select the type Of Section Break you want i.e.: NEXT PAGE 29

COLUMNS PAGE LAYOUT tab, PAGE SETUP group > COLUMNS drop- down arrow >select how many columns you want 30

Columns cont. May split one column into 2 or more –Select text then PAGE LAYOUT tab, PAGE SETUP group, TABS button, COLUMN button, choose number of columns Can force text into NEXT column before CURRENT column filled –PAGE LAYOUT tab, –PAGE SETUP group, –BREAKS button –choose a Column break 31

Text to Tables Text must be separated, often by tabs or commas, for this to work Select text required to be converted INSERT tab, Table button, Convert Text to Table…, accept default rows and columns, or change if required 32

APPLY STYLES TO A TABLE/AUTOFIT CONTENTS TABLE TOOLS toolbar DESIGN tab TABLE STYLES group Select a style AUTOFIT TO CONTENTS –Select the table »TABLE TOOLS toolbar > LAYOUT tab > CELL SIZE group > AUTOFIT button, drop-down arrow > AUTOFIT CONTENTS 33

COLUMNS IN A TABLE TO HAVE THE SAME WIDTH Select the columns > TABLE TOOLS toolbar > LAYOUT tab > CELL SIZE group (in the middle) > DISTRIBUTE COLUMNS button 34

CHANGE THE OUTSIDE BORDER OF A TABLE TO “X” POINTS Right-mouse click on the table >TABLE PROPERTIES > At the bottom of the dialog box, click on the Button (at the bottom) > At the left, select the GRID icon > In the WIDTH drop-down list, Select: the # of pt. you would like 35

HEADER ROW OF A TABLE/APPLY STYLE TO A TABLE TABLE TOOLS toolbar > LAYOUT tab > DATA group > REPEAT HEADER ROWS button APPLY A STYLE: –Select the table –TABLE TOOLS toolbar > DESIGN Tab > select a style from The TABLE STYLES group i.e. “Light Shading Accent 1” 36

SORTING A COLUMN IN A TABLE Select the column Table Tools toolbar > Layout tab > Data group > Sort In the SORT BY textbox, select which column you would like, and choose ASCENDING or DESCENDING 37

DIVIDE A TABLE INTO 2, HORIZONTALLY/MERGE CELLS TABLE TOOLS toolbar > LAYOUT tab > MERGE group > SPLIT TABLE button MERGE SELECTED TABLE CELLS: –TABLE TOOLS toolbar > LAYOUT tab > MERGE group > MERGE CELLS button 38

SAVE AS A WEB PAGE OFFICE button > SAVE AS > at the bottom of list: OTHER FORMATS > in the “type” drop-down list, select: SAVE AS WEB PAGE > give it a filename > You can give a “TITLE” to a web page: by clicking on the CHANGE TITLE button, at the bottom on the dialog box Note: a TITLE is not a file name Key in the title > OK button > SAVE button 39

WITHOUT LEAVING WORD, SEND A FILE DIRECTLY TO AN RECIPIENT & HYPERLINKS OFFICE button > SEND > E MAIL Key in the address > SEND button Change the Web address specified in a selected HYPERLINK »INSERT tab > LINKS group > HYPERLINK button »Key in the new address at the bottom of the dialog box > OK 40