MAS/FPS Fall Directors’ Workshop MDE OFS Updates October 2014 Office of Field Services

RegularCarryover Earliest Date to obligate funds for /01/14 Last day to obligate funds for /30/14 Deadline for filing the FER 11/29/14 Deadline for applying for funds 11/30/141/15/15 Date on which districts that have not yet applied will receive an notification that the funds will be recaptured and reallocated in 15 days 11/30/141/15/15 Deadline for Comparability Certification 12/10/14 Important Dates

MonthAction August-September 2014 Training of LEA staff on Program Evaluation Tool Program/Activity selection Identification of evaluation criteria Student baseline assessment collection Monitoring fidelity of program October 2014 Student assessment collection Monitoring fidelity of program November 2014 Student assessment collection Monitoring fidelity of program Build stakeholder surveys based on guiding questions in the Program Evaluation Tool December January 2015 Student assessment collection Monitoring fidelity of program Review Program Evaluation Tool and progress Continue building surveys Sample Program Evaluation Calendar

MonthAction February 2015 Program/Activity Refresher PD Student assessment collection Monitoring fidelity of program Release survey to stakeholders (Staff, Parents, Students) March 2015 Student assessment collection Monitoring fidelity of program Collect and analyze survey results (possibly include in School Process Rubrics 40/90) April 2015 Student assessment collection Monitoring fidelity of program May/June 2015 Final student assessment collection Analyze data Monitoring fidelity of program Review Program Evaluation Tool and progress Upload Program Evaluation Tool in ASSIST Sample Program Evaluation Calendar

Final Expenditure Report (FER) The FER must be submitted and certified by November 29, The program and finance officials should review FER together for accuracy before submitting. Pay special attention to items in red; they signal a potential deviation issue.

6/4/20168 Comparability For districts with Title I schools and overlapping grade spans: Download the Comparability Worksheets from the OFS website. Initiate and certify the FY2015 Title I, Part A Comparability Certification in MEGS+. Upload your completed Excel worksheets. Submit by December 10, 2014.

Easy Approval for Modifications and Amendments Read the Help Information provided in the CA and TISS. Read and address all comments from the consultant(s). Apply for 100% of the posted allocations. Make sure all budget detail items tie directly to the DIP/SIP/SBDIP.

More Hints Check that each activity being funded is supplementary, reasonable, necessary, allowable, allocable, and meets the intent and purpose of the grant source. Use budget detail descriptions that are consistent with the samples provided by MDE.

Amendments The district must amend the TISS and CA if: It is not currently approved for its full allocation. It has carryover funds not expended during the initial year of availability. It chooses to add or delete staff, or increase/decrease staff FTEs in its approved budget.

Amendments Provide an Amendment Justification to detail changes/updates/reservations made to the budgets of each funding source. Upload job descriptions for any new positions in the Consolidated Application. Align Program Information screens with the budgets in the CA.

Amendments Ensure that the Title I School Selection is completed correctly and is consistent with the amended Consolidated Application. Adjust required reservations for Priority/Focus Schools, Private Schools, and Parent Involvement. Submit no later than January 15, 2015.

Title I, Part A Carryover Waiver LEAs that do not obligate 85% of their Title I, Part A funds may be granted a waiver from this limitation only once every three years. See the MDE/OFS website for the waiver request.

Private School Reminder Private school consultations should be ongoing and documented. Private schools should be included during the amendment process, if applicable. Payments are not to be made directly to private schools. Private school programs must be monitored and evaluated by the LEA.

Focus School Set-Aside Requirements Year Two –School-10% of the school’s current year Title I, Part A allocation Year Three –School-10% of the school’s current year Title I, Part A allocation –District-10% of each of the Focus School’s previous Title IA budget, up to a maximum 10% district-set aside. During Year 4, it increases to 15%.

Focus School Set-Aside Requirements (School) Allowable Uses: Professional Learning Weekly/daily teacher collaboration time Surveys of Enacted Curriculum Culture/climate interventions Professional learning on implementation of Essential Elements for teachers of MI-ACCESS students in the bottom 30%. Contract with local ISD/ESA for a School Improvement Review or AdvancED Michigan for a School Diagnostic Review, which will provide an external perspective on process that best support student achievement.

Focus School Set-Aside Requirements (District) Allowable Uses: Provide a multi-tiered system of supports that includes scaffolded instruction for SWD and EL students if the school does not currently implement one. If the school already implements such a system, deepen or broaden the scope or enhance the fidelity of its implementation. Professional learning on research-based interventions aligned to building’s needs assessment.

Priority School Set-Aside Requirements Year One –School-10% of the school’s current year Title I, Part A allocation Year Two –School-10% of the school’s current year Title I, Part A allocation –District-Sum of 10% of each Priority school’s previous year school-level budget, up to an aggregate maximum not to exceed 10% of the current year District Title I, Part A allocation Year Three –School-10% of the school’s current year Title I, Part A allocation –District-Sum of 15% of each remaining Priority school’s previous year school-level Title I, Part A budget up to an aggregate maximum not to exceed 15% of the current year District Title I, Part A allocation.

Priority School Set-Aside Requirements (School) Allowable Uses: Professional learning aligned to the Reform-Redesign Plan. Contract with local ISD/ESA for a School Improvement Review or AdvancED for a School Diagnostics Review Daily/weekly teacher collaboration time Culture/climate interventions

Priority School Set-Aside Requirements (District) Allowable Uses: Increased Learning Time Implement or strengthen MTSS for SWD and EL Professional learning for staff aligned to building needs assessment, especially SWD and EL Process improvement consultation for district system-level redesign for rapid school turnaround Release time for a teacher-leader from the Priority School for one year to provide technical assistance to the school and district stakeholders Supplemental interim baseline assessments

MDE/OFS Website

Questions and Answers Contact the Office of Field Services: Regions 1-5………………… Special Populations…….… Homeless, Migrant, Section 31a, Section 41, Title I, D and Title III Finance…….…………………