Contract Compliance Reporting Contract Update Questions and Answers

Quarter 3 – SFY 2015 Contract Report for Center of Excellence April 2015

Received for approval On or After the Effective Date

Division of Health Service Regulation Division of Mental Health Division of Public Health Division of Vocational Rehabilitation Division of Rural Health and Community Care

In Compliance % 38 %

None to report for this Quarter Division of Mental Health – 75 % Division of Public Health – 81 %

Uploading the executed contract in OW continues to be an issue for some divisions. Be sure to include this step in your contract development – monitoring internal process. Management continues to have questions regarding contracts and request documentation from the system.

New Federal Omni-(Super) Circular effective December 26, The final guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87; A-110, and A-122; A- 89, A-102, and A-133 A-50. If you have not had an opportunity to attend one of these meeting please contact Steven Fowler. There are also a couple of webinars being presented by Maximus along with training done by State Office of Budget and Management.

The department is still meeting to address some outstanding questions in regards to how we are impacted by the Omni Circular. The primary concern seems to be with indirect cost and the correct audit determination classification. This information will be shared once finalized.

Per the Omni Circular the following information (next slide) is required for pass-through entities. Some of you are already including this information into your contract per a memorandum# from the Controller’s Office dated 3/15/11. OPCS is working with others in the department to approve the new contract changes to be programmed in OpenWindow as a separate attachment that will print out with the contract package. You will be notified “if” and “once” approved.

REQUIREMENTNOTES Subrecipient NameMust match Duns Name Subrecipient Duns Number Federal Award Identification Number (FAIN) Federal Award DateDate Signed by the Federal authorizing official Period of Performance (Start and End Date) Amount of Federal Funds Obligated by this Action Total Amount of Federal Funds Obligated to the Sub recipient Ask in application or RFA, for prior year funding Total amount of the Federal Award Federal Award Project Description Name of Federal Awarding Agency CFDA # CFDA Name R&D (Y/N)

REQUIREMENTNOTES Agency Name, Awarding Official and Contact Info Federal Award Indirect Cost Rate Federal Award Terms and Conditions (if applicable)See Contract General Terms and Conditions Section: Federal Statues, regulations and terms and conditions All RequirementsSee Scope of Work Section Additional RequirementsRequired financial and performance reports (See Contracts Section) Risk Evaluation CompleteYes/No Subrecipient indirect cost rate(or de minimis) Access to Subrecipient’s Records and Financial StatementSee Contract General Terms and Conditions Terms and Conditions of Close out of SubawardSee code of federal regulations Title 2, Subtitle A, Chapter ; closeout adjustment, continuing responsibilities and collection amount due Specific Conditions, if anyCould be additional reporting, etc. Subrecipient Cumulative Federal awards > $750,000Yes/No Award Verified

Remember to: Manage the status of your contracts and reflect accordingly in OW. All contracts being circulated for final approval should be in process status…not draft status Execute your contracts in a timely manner and upload the entire executed contract The system automatically copies over all of the funding entries so you can edit as needed. If you do not need to edit particular funding entries, please delete these entries to get rid of the superfluous zeroes.