Georgia Institute of Technology Introduction to Internet Budgeting Solution (IBS) August 2001 Office of Budget Planning and Administration.

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Presentation transcript:

Georgia Institute of Technology Introduction to Internet Budgeting Solution (IBS) August 2001 Office of Budget Planning and Administration

Internet Budgeting Solution (IBS)

System Concepts Web-based system * Budget system database employs PeopleSoft data structure * Users enter initial budget transactions; Budget Office staff approve updates of PeopleSoft tables * "Front-end" budget tool for departmental users: tied to current budget system, with subsequent direct link to PeopleSoft * Possible access and security through centralized PeopleSoft portal * Reduction of work required to maintain campus "shadow systems" * Electronic review and approval routing * Elimination or reduction of redundant keying of data * "Drill-down" research capability for budget transactions * Seamless transfer of data to and from spreadsheets & database files *

Overall System Requirements Original budget preparation similar to budget maintenance and amendment process * Recurring versus one-time designation for transfers * All budget transactions in balance when posted * Inclusion of field to explain and justify budget amendment - possible substitute for justification letters * User entry and adjustments to departmental revenue estimate * Replacement of all current "essential" Cyber-based reports *

Personal Services Budgeting Original budget entered by position and project * After original budget preparation, position-by-position budget maintenance optional for all units * Salary re-distributions and payroll changes electronically imported from Salary Planning and Distribution (SPD) - pending review by departments and Budget Office * Position-by-position budgeting retained only in the budget system database; summary by project and object code passed to the PeopleSoft database * User view of all projects for each faculty or staff member *