Africa nazarene university Board of Trust and University Council Planning Retreat and Annual Meeting October 29-31, 2012

Introductions- Dr. Filimao Chambo Brief overview of the Retreat, and of the Board of Trust and University Council annual meeting

Why are we here? 1. To address strategic missional and governance issues facing the ANU Board and Council in a period of accelerated transitions and change. 2. To embrace key “best practices” of board governance needed to move the ANU Board and Council to a new level by which to “govern diligently” (Romans 12:8c) NIV.

Working Assumption: Strong governing boards empower effective leaders. empower effective leaders. Strong leaders embrace engaged boards. embrace engaged boards.

Another Assumption Boards evolve and change as universities grow and mature.

Two more… The Board holds the future and mission in trust. The chief responsibility of the Board is to be effective on behalf of the university. Max DePree, Called To Serve Max DePree, Called To Serve

Video clip Video #1Video #1: Video #1 Introduction to “Building Better Boards” Introduction to “Building Better Boards”

Key question: What one “big” (very big) board issue did you bring to this meeting that, from your perspective, must be addressed?

Another big question... What are the top three “critical issues” facing the Board and Council during the next three to five years? What are the top three “critical issues” facing the Board and Council during the next three to five years? Managing enrollment growth? Managing enrollment growth? Succession planning? Succession planning? Physical plant expansion? Physical plant expansion? The role of technology in delivering an ANU education online? The role of technology in delivering an ANU education online? Academic program expansion, including distance education? Academic program expansion, including distance education? Access to ANU ministerial education throughout region? Access to ANU ministerial education throughout region? Budget development and financial management? Budget development and financial management? Capital projects fundraising and foundation development? Capital projects fundraising and foundation development? Role of Board and Council in ANU Strategic Plan? Role of Board and Council in ANU Strategic Plan? Maintaining the Nazarene ethos and identity. Maintaining the Nazarene ethos and identity. Professional Growth and Development of ANU faculty and administration Professional Growth and Development of ANU faculty and administration Relationship of ANU to SANU? Relationship of ANU to SANU? ESL component to ANU prior to formal admission? ESL component to ANU prior to formal admission? Other? Other?

Video Clip Video #2Video #2: Best Practice Number One: Video #2 “Board Members understand the role, purpose, and function of the board.”

Reflections on the March 2011 Retreat Review of 2011 ANU board development retreat Review of "recommendations" from the 2011 retreat and Board/Council meeting: 1. Processes to be clarified? 2. Policies needed? 3. Questions to be asked? 4. Plans to be developed? 5. Projects to be initiated? Recommendations to the Board (in official session, March 2011)

2011 RECOMMENDATIONS… 1. CREATE A WRITTEN STRATEGIC PLAN… 2. REVIEW MASTER PLAN FOR CAMPUS DEVELOPMENT 3. CREATE A WRITTEN BOARD POLICY MANUAL 4. REPORT ON REGIONAL TRENDS RE: NON- TRADITIONAL EDUCATION

RECOMMENDATIONS - CONTINUED 5. ANALYZE GAPS IN UNIVERSITY DOCUMENTS RE: PROTOCOLS AND SYSTEMS FOR ELECTIONS 6. DEVELOP WRITTEN POLICY ON BOARD CLERGY- LAY AND GENDER BALANCE 7. DEVELOP WRITTEN POLICY ON COMPREHESIVE SUCCESSION PLANNING

RECOMMENDATIONS - CONTINUED 8.REVIEW AND DEVELOP WRITTEN POLICY ON THE RELATIONSHIP BETWEEN THE BOARD OF TRUST AND COUNCIL 9. DEVELOP WRITTEN POLICY ON REPRESENTATIVE MEMBERSHIP TO BOARD AND TO COUNCIL 10. DEVELOP WRITTEN ANALYSIS ON OPTIONS FOR “FUNDING THE ANU FUTURE” 11. DEVELOP STATEMENT ON THE CHARACTERISTICS OF BOARD MEMBERS

NEXT STEPS TAKEN… REPORT AND RECOMMENDATIONS OF THE TWO AD HOC COMMITTEES TO THE 2012 BOARD OF TRUST AND UNIVERSITY COUNCIL PLANNING RETREAT: #1. Governance Analysis Committee #1. Governance Analysis Committee #2. Policy Manual Committee #2. Policy Manual Committee Additional recommendations…?

Video Clip Video #3Video #3: Video #3 Best Practice #2: “Board members know, communicate, and make decisions in light of the organization’s mission, vision, and values.” “Board members know, communicate, and make decisions in light of the organization’s mission, vision, and values.” Best Practice #3: “Board members ask the right questions.”

Relationship between the board of trust and the university council… Was the statement drafted during the retreat officially affirmed by the Board of Trust and University Council? Was the statement drafted during the retreat officially affirmed by the Board of Trust and University Council? Has the statement served to clarify which group has legal governance authority for the university? Has the statement served to clarify which group has legal governance authority for the university?

Draft statement… “The Board of Trust is the guarantor that the interests of the Church are maintained in Africa Nazarene University and has delegated full responsibility for the governance of the University to the University Council with the exception of the following five powers that it has reserved for itself: The appointment of the Chancellor and Vice-Chancellor The appointment of the Chancellor and Vice-Chancellor The nine members of the University Council to represent the Church The nine members of the University Council to represent the Church Receive reports from the Vice-Chancellor on behalf of the University Council Receive reports from the Vice-Chancellor on behalf of the University Council Establish the Terms and Conditions for the employment of the Vice- Chancellor and holding the Vice-Chancellor to account for meeting these terms and conditions Establish the Terms and Conditions for the employment of the Vice- Chancellor and holding the Vice-Chancellor to account for meeting these terms and conditions

Statement continued… Approve the borrowing of money, encumbrances on real estate, selling and acquiring fixed assets such as property on the advice of the University Council, including the distribution of assets according to the Manual of the Church of the Nazarene as revised from time to time in the event of the dissolution of the University?” Approve the borrowing of money, encumbrances on real estate, selling and acquiring fixed assets such as property on the advice of the University Council, including the distribution of assets according to the Manual of the Church of the Nazarene as revised from time to time in the event of the dissolution of the University?”

Several Draft Board Policy Manual concerns…

Video clip Video #4: Video #4: Best Practice #4: “Board members understand and embrace a board policy manual that contains the board- approved policies for effective and efficient governance of the organization.” Best Practice #5: “Board members communicate with each other and address conflict situations as Christians.” Best Practice #5: “Board members communicate with each other and address conflict situations as Christians.” Best Practice #6: “Board members relate to their leaders and constituency with one voice.” Best Practice #6: “Board members relate to their leaders and constituency with one voice.”

additional questions regarding governance? For example: For example: How can the climate of collaboration between the ANU Board of Trust, University Council, Senate, and university leaders be enhanced? How can the climate of collaboration between the ANU Board of Trust, University Council, Senate, and university leaders be enhanced? Other questions:

Video clip Video #5: Video #5: Video #5 Video #5 Best Practice # 7: “Board members intentionally engage in mutual accountability, including systematic board development and evaluation.” Best Practice #8: “Board members take time to process decisions, with no intentional surprises.” Best Practice #9: “Board members embrace change and resolve to work through transitions together and unite for the good of the kingdom and the advancement of God’s mission.”

Small group discussion AND REPORT TO FULL GROUP IN SMALL GROUPS, IDENTIFY THE (VERY) TOP THREE CRITICAL ISSUES FACING THE BOARD AND COUNCIL IN THE NEXT THREE TO FIVE YEARS. IN SMALL GROUPS, IDENTIFY THE (VERY) TOP THREE CRITICAL ISSUES FACING THE BOARD AND COUNCIL IN THE NEXT THREE TO FIVE YEARS. WHY THESE THREE? WHY THESE THREE?

AS A BOARD, THE THREE MOST CRITICAL ISSUES ARE…

specific recommendations… As you reflect on these two days of planning, what are the specific recommendations to the ANU Board and Council for action during the next 12 months regarding policy formulation and mission strategy?

Accountability steps: who? When? How? How much?

Video clip Video #6Video #6: Video #6 Best Practice # 9: “Board members embrace change and resolve to work through transitions together, and unite for the good of the Kingdom and through the advancement of God’s mission. Best Practice # 10: “Board members participate in assessing the effectiveness of prior decisions and collectively make appropriate adjustments.” Best Practice # 11: “Board members are outstanding examples of giving regularly and sacrificially to the church, college, or organization they serve.” Best Practice # 12: Board members develop new leaders throughout the region for increased responsibilities and commitment to the organization. Best Practice # 12: Board members develop new leaders throughout the region for increased responsibilities and commitment to the organization.

Small group discussion and report to full board Small group discussion and report to full board On which two “best practices” and “characteristics of effective boards” should the ANU Board and Council focus during the next two years? Why these two? Board and Council consensus?

Video clip Video #7:Video #7:Video #7Video #7 Let’s Review “Twelve Characteristics of Effective Boards” “Twelve Characteristics of Effective Boards”

Let’s summarize the specific action steps…

Let’s celebrate and pray

Wednesday Board of Trust and University Council annual meetings