Information Technology FY 2016 Recommended Budget Joint Finance Committee/ Council June 1,

Mission Statement To provide proven, state-of-the-practice Information Technologies in the most strategic, cost effective and efficient ways possible to support internal City operations and business activities with trained, self- motivated and capable professionals in an empowering environment. 2

Information Technology Sources FY 2014 Actual FY 2015 Revised FY 2016 Recommended Computing & Communications $12,585,890$13,764,172$14,742,518 Telecommunications$815,575$511,650$560,956 Total$13,401,465$14,275,822$15,303,474 3 Revenue History By Fund

Information Technology Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended Computing & Communications $13,267,125$13,401,086$14,510,460 Project Mgmt$0$868,243$829,324 Telecommunications$377,440$461,982$473,362 New Years Day$18,611$11,651$15,101 General Fund Projects$10,000$0 Total$13,673,176$14,742,960$15,828,247 4 Expense History By Fund

Information Technology Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended Administration$1,207,314$1,156,006$1,209,241 Operations$9,764,025$9,694,521$10,697,027 Customer Service$2,327,968$3,430,451$3,448,617 Fiber Related Projects $373,870$461,982$473,362 Total$13,673,177$14,742,960$15,828,247 FTEs Expense History By Division or Major Budget Area

Information Technology Expenses FY 2014 Actual FY 2015 Revised FY 2016 Recommended Personnel$7,502,668$8,975,392$9,518,004 Servs & Supplies$3,750,905$3,043,345$3,456,695 IS Charges$915,206$943,717$966,442 Other *$1,504,397$1,780,506$1,887,106 Total$13,673,177$14,742,960$15,828,247 * Comprised of Debt Service, Operating Transfer Out, and Depreciation. 6 Expense History By Category

7 Information Technology Personnel increased $542,612 namely due to:  Addition of 2.0 Analyst positions from the Police Department as part of ongoing consolidation of citywide IT resources  Annual update of salary and benefit information, especially in PERS and medical costs Services and Supplies increased $413,350 namely due to:  Transfer of IT related contract costs from Police  Addition of first year maintenance on new Tyler Munis system Significant Changes From FY 2015 Budget

Information Technology Key Issues Reduce operation costs and increase service delivery through strategic IT investments Provide greater and easier access to City information and services while protecting and safeguarding critical systems Balance increased need for technology solutions with limited funding and staffing resources Strategies Complete major IT projects:  Complete Phase IA of the Enterprise Resource Planning (ERP) Project  Begin Phase I of the Land Management System (LMS) Project  Complete initial phase of Enterprise Content Management System (ECMS)  Other enterprise systems to build foundation for future City services Continue to Increase open access to public data and expand City services online 24/7 through web and mobile applications Explore cloud-based solutions to reduce capital and operational costs 8 FY 2016 Key Issues and Strategies