[ ] ALLAN FISHER [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 CHAVONE JACOBS [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 COREY PEARSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 Streamline Accounts Payable [ August 28, 2009 David Ulin Mid-West Regional Manager Blake Evans SAP Specialist

[ Real Experience. Real Advantage. 2  Document process automation  The AP invoice process = painful process?  Any solutions?  Demonstration  Bottom line impact Agenda

[ Real Experience. Real Advantage. What should an AP invoice process be?  Receive invoice  Approve invoice  Pay invoice (inside payment terms) What does a manual AP invoice process look like?

[ Real Experience. Real Advantage. AP Process Diagram 3.Code 5.Approve 7.To AP 4.Re- Route 6.Re-Route8.Log 1.Receive & Sort 2.Log 9.Data Entry 11.Pay10.Appr to Pay day 3. 3 days 4. 7 days days days days days days days

[ Real Experience. Real Advantage. Top pain points for AP processes Source: PayStream Advisors Financial Automation Survey

[ Real Experience. Real Advantage. Best Practice Recommendations  Centralize invoice receipt  Centralize control  Establish imaging early in the AP process  Complete & early visibility  Eliminate redundancies  Enable up-front duplicate checking  Capture data from the images  Eliminates hand keying (both header and line items)  Leverage data for sorting and workflow  Intercept invoices and auto-post with minimum handling  Match and auto-post PO based invoices where possible  Auto-route invoice exceptions and those requiring approval w/workflow  Leverage workflow to SAP users and those outside of SAP  Use SAP “real time” data validation to ensure accuracy  Leverage analytical data to manage and improve processes  Spot trends and process bottlenecks  Root cause of specific problems

[ Real Experience. Real Advantage.  Efficiency  Eliminating unnecessary work  Eliminating duplicate efforts  Optimizing the process itself  Control  Standardizing processes  Ensuring all follow the process  Cycle Time  Removing all friction in the process  Eliminating all wait time  Visibility  Process visibility  Total liabilities The Four Pillars of Accounts Payable

[ Real Experience. Real Advantage. Fulfilling AP Needs for SAP Users: Principal Components Supplier self service Lookup Entry Mgmt of incoming EDI documents Workflow Exceptions Approvals Control center for incoming invoices Statistical analysis of all activity Enquiry & automated status notification Approval from mobile devices

[ Real Experience. Real Advantage. Demonstration

[ Real Experience. Real Advantage. Bottom line Impact  Typical reduction of manual data entry is 50% or more  Time-to-Pay - reduced from 20+ days to under 7 days  Discount capture & late fees improved by 80% (25% of respondents said that 50% of discounts are missed)  Average Return on Investment of 6-8 months Sources: ReadSoft, IAPP, ASUG, PayStream Advisors

[ Real Experience. Real Advantage.

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[  Market Share - Global leader of AP process efficiency  1 st to market in several categories  6,000 customers around the globe  Over 500 SAP customers using end to end solutions  Processing over 400 million invoices annually  Wider range of customers by volume  Legitimacy - Data capture & workflow solutions are  Fully SAP certified   Seamless integration with SAP  Security  Established in 1991  Publicly traded  465 Employees in 16 subsidiaries  Over $76 million annual revenue ReadSoft is the Leader in SAP Accounts Payable Automation

[ Real Experience. Real Advantage. 15 ]  Thank you! Questions? David Ulin (512)