Presentation Skills Using PowerPoint By Angela McKoy CGS Valencia Community College

Overview  Defining The Topic And Audience  Writing Presentations  Building Your Slides  Adding Slide Graphics  Preparing To Present  Presenting

Defining The Topic And Audience  Examining The Projects  Examining Goals  Learning About The Audience

Fit Topic Into Time  Oral Presentations Will Either Be 15 or 20 Minutes With 5 Minutes Q & A  Jot Down Points  Create Note Pages Or Cards

Set The Tone  Formal  Informal  Casual

The Setting  Room  Building  Goals

Writing Presentations  Examining The Project  Writing The Introduction  Building A Body  Tuning Transitions  Creating Conclusions

How The Slides Should Look  Title Case  Three To Seven Bullets Per Page  Consistent Backgrounds  Watch Colors Of Text  Do Not Crowd The Page

Introduction  Function  What To Include Greeting Agenda Preview

Conclusion Tips  Make It Memorable  Provide Closure  Create a Questions Slide  Create a Thank You Slide

Don’ts  Use A Lot Of Animation  Over Use Clipart, Pictures, And/Or Graphs  Change The Size Of The Fonts  Use Different Kinds Of Fonts On One Page

Colors  “KISS” – Keep It Simple, Silly  Use For Emphasis  Be Consistent  Consider Impact  Choose Appropriately

Appropriate Fonts To Use  Serif Fonts Baskerville Garamond Times New Roman  Sans Serif Fonts Arial Century Gothic Comic Sans MS Tahoma

Bullets and Numbers  Level One Bullet Level Two  Level Three 1.Level One Number A.Level Two 1)Level Three

Focal Points  One At Back Of Room  One At Right Of Room  One At Left Of Room

Adding Slide Graphics  Examining The Project  Adding Graphics  Using Charts  Adding Animation  Managing Multimedia

Pictures  Enhancement  Size  Decoration  Number

Chart Types  Pie  Line Graph  Area  Bar  Column  Organization

Adding Animation  Transitions  Text Builds  Object Builds

Delivery Style  Do Not Stare At The Presentation  Partial Memorization  Extemporaneous Speaking (Impromptu)

Rehearsal Tips  Rehearse Alone  Rehearse For Friends  Rehearse For Co-Workers  Look For Problem Areas  Videotape Yourself  Seek Questions

Get Ready  Ask Questions  Be Prepared  Stay Calm (Look Calm Even If You Are Falling Apart)

Colors For Women Suit/ Dresses Navy Plum Gray Black Blouses/ Accessories White Red Aqua Bright Pink Lavender

Colors For Men  Suits Navy Gray Black  Shirts White Pink (The New Black) Blue Yellow

Grooming  Hands  Hair  Body

Presenting  Examining The Project  Managing Stage Fright  Establishing Rapport  Handling The Audience  Answering Questions

Stage Fright  Sweating  Blushing  Upset Stomach  Shacking/Trembling  Voice Problems  Paralysis

Overcome Fear  Be Prepared  Keep Perspective  Stifle Your Inner Critic  Visualize Success  Have A Conversation  Be Realistic  Take Care Of Yourself

Three Levels Of Credibility  Expertise  Believability  Likeability

Rapport  Arrive Early/Stay Late  Be Yourself  Get Excited  Involve The Audience

Master Nonverbal Communication  Body Language  Posture  Stage Position  Proxemics  Kinesics

Connect With Your Audience  Eye Contact  Facial Expression  Voice  Hand Gestures

Read The Audience  Activity Level  Audience Interaction  Body Language

How To Answer  Listen Then Repeat  Use 25/75 Rule You let the questioner talk 75% of the time, you listen 25%  Never Ridicule (Demography)  Watch Body Language  Help Out  Use Names When You Can  Vary The Questioner

Questions

Thank You