1 Post-Secondary Outcomes Data Collection 2008 Jackie Burr, Oregon Department of Education Pattie Johnson, Teaching Research Institute

2 Effective General Supervision Part B / Effective Transition Indicator 14: Percent of youth who had IEPs, are no longer in secondary school and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school. (20 U.S.C. 1416(a)(3)(B))

3 What happened last year? Plan: exit interviews for all, pilot follow-up interviews —completed Plan: exit interviews for all, pilot follow-up interviews —completed Plan: seek guidance from large districts to work out glitches—accomplished Plan: seek guidance from large districts to work out glitches—accomplished Plan: house data input for districts on secure site—not finished because of technical access issue Plan: house data input for districts on secure site—not finished because of technical access issue Alternate methods provided for data submission—completed but inadequateAlternate methods provided for data submission—completed but inadequate

4 ODE must ensure that data are collected from each district each year. ODE must ensure that data are collected from each district each year. School districts are responsible for their data collection procedures, including staff assigned. School districts are responsible for their data collection procedures, including staff assigned.

5 All exiting students will be given the opportunity to participate in exiting survey 2008 and follow-up interview in All exiting students will be given the opportunity to participate in exiting survey 2008 and follow-up interview in Districts will be provided with a list of students to be interviewed (including students who dropped out) to contact in Districts will be provided with a list of students to be interviewed (including students who dropped out) to contact in 2008.

6 Why do we need to collect these data: Part of the State Performance Plan (SPP) as mandated by OSEP Part of the State Performance Plan (SPP) as mandated by OSEP Must be publicly reported Must be publicly reported Why do we want to collect these data: Accountability Accountability Program Development Program Development Program Improvement Program Improvement

7 What data are collected?  Exit Interview 2008  Demographics and contact information  High School experiences  Goals and plans for the future  Agency supports  Independent living expectations  Follow-Up Survey 2008  Outcomes  School  Job  Both  Experiences  Agency supports  Independent living

8 Live view of site What does it look like? What does it look like? Where will I find it? Where will I find it? What will I do there? What will I do there? When will it be available? When will it be available?

9 Location of Resources Transition Community Network ( Transition Community Network ( Instructions and script for interviewsInstructions and script for interviews Practice materials and other training assistancePractice materials and other training assistance Post card districts can send ahead of callsPost card districts can send ahead of calls Post Secondary Outcome Data Application ( Post Secondary Outcome Data Application ( List of students who left previous year to interviewList of students who left previous year to interview Call logs with contact informationCall logs with contact information Data entryData entry District reportsDistrict reports

10 Timelines UPDATE Fall 2007 Spring 2008 Exit materials posted Training for ALL districts Contact and IEP information entered online Exit Interviews: ALL Districts Open Oct - June Follow-up materials posted Training for ALL districts Assign personnel Review contact information – find additional sources Follow-up Interviews : ALL Districts Open April - June

11 Suggested Activities During initial fall IEP meeting, have parents/student sign agreement to participateDuring initial fall IEP meeting, have parents/student sign agreement to participate Collect contact information in fall, update in the springCollect contact information in fall, update in the spring Conduct exit interviews in the fall with at-risk students in danger of dropping outConduct exit interviews in the fall with at-risk students in danger of dropping out

12 Strategies for Successful Data Collection Start the process in the fall Start the process in the fall Don’t do it alone Don’t do it alone Involve teachers as team membersInvolve teachers as team members Understand the goals of the processUnderstand the goals of the process Assist teachers in using data for program and service improvement in classroom and buildingAssist teachers in using data for program and service improvement in classroom and building Involve teachers in collecting dataInvolve teachers in collecting data Assure teachers have administrative support.Assure teachers have administrative support.

13 Using Resources Effectively Sharing the results with a team builds understanding Sharing the results with a team builds understanding Students tend to speak more willingly with someone they know Students tend to speak more willingly with someone they know Students that are aware of the follow-up interview before they leave are more willing to participate the following year Students that are aware of the follow-up interview before they leave are more willing to participate the following year

14 Teacher’s feedback “Collecting the follow-up data for my seniors has become an intentional focus of my curriculum. I want these data for my own use, but also to use to motivate students to plan for their future. These numbers represent boys and girls that the other students know. They will become those numbers in a year. I want them to know I am following them, so they don’t let me down.”