Digital Preservation Ontario Consortium of University Libraries (OCUL) Caitlin Tillman OCUL IR Chair With notes from Kathy Scardellato, OCUL Executive Director

Outline  What is Scholars Portal? How does it work with OCUL?  OCUL Preservation Efforts, Process and Challenges.  Why would OCUL want a TDR?

Server Room at the University of Toronto Libraries

Scholars Portal Established in 2001, Scholars Portal is a shared technological infrastructure providing access & archiving for e-resources belonging to OCUL members  Repositories: 13,000+ full-text journals: 26M+ articles 460,000+ e-books Social sciences and geospatial data  Research, teaching & learning support tools

Role of OCUL  Leverage joint resources to negotiate, purchase and steward a collection of electronic resources  Negotiating local loading  175+ licenses  Model Licenses, including a local load clause, for eJournals, eBooks, and Data  Build & maintain the Scholars Portal service to provide access to and archive eResoures

Scholars Portal Goal: Trusted Digital Repository A Digital Preservation system that can ensure the Integrity, Authenticity and Usability of the materials in our collection now and in the future

Digital Preservation Model - Nancy McGovern, ICPSR Organizational Infrastructure Licensing Responding to needs of community (defining a designated community) Mandate Technological Infrastructure Integrity of Collection Understandability Accessibility Resources (Sustainability) Budgets Succession planning

Scholars Portal Designated Community Primary user community:  21 OCUL member institutions  Scholars Portal’s non-OCUL subscribers Secondary user communities:  Students, faculty, staff and other user groups  Authorized user communities for non-OCUL subscriber institutions Tertiary user communities:  Information producers, including publishers, & creators of data preserved in Scholars Portal  General public…accessing freely available content through Scholars Portal

OCUL Process for TDR certification  Shared goals setting for OCUL members  Internal scan (policies and practices)  Policy development  Strategic and implementation plans  Approvals  Documentation  Request for audit

2012 Scholars Portal TDR Audit Scope & Status Scope: Scholars Portal Journals repository Status January 16th, 2012 start April site visit End of May preliminary findings report

Why TDR certification?  Accountability  Collection Stewardship  Establish and stimulate discussions of digital preservation in Canada

Contact Information & Questions OCUL TDR Documents at: Caitlin Tillman Steve Marks, Digital Preservation Policy Librarian,