Date: in 12 pts Education and Culture … in other words Mobility Tool 2013/2014: transition to E4A

Date: in 12 pts Education and Culture … in other words Objectives of the Mobility tool – Replace the MS Access database tool – Follow-up/monitor the implementation of the programme in « real » time – Link quantitative data (mobility reporting) and qualitative data (participants reports) 2013/2014: transition to E4A

Date: in 12 pts Education and Culture … in other words Objectives of the Mobility tool – Support to HEIs : o To assess their performance o To receive feedback from their outgoing & incoming students o Statistics o Together with the EACEA charter database, support NAs to monitor the implementation of the Charter at national, regional, local and institutional levels – Integrate financial management (E4ALink) and mobility management (Mobility Tool) 2013/2014: transition to E4A

Date: in 12 pts Education and Culture 2013/2014: transition to E4A Calendar of Mobility Tool implementation  « Test » release available to NAs: Since 07/05/2013  Training to NAs: June 2013  Documentation: 01/06/2013  1st "Production" release: 01/07/2013  3 project types: HEI mobility, placement consortia, IPs  2nd "Production" release: 01/10/2013  Participant reports and Erasmus Charter data for partners available  3rd "Production" release: 16/12/2013  NA validation procedure and extra links with LLPLink available

Application Form Application Form LLPLink Mobility Tool 5 Data flow

LLPLink Project Project data + Benef. Contact Project Project data + Benef. Contact Benef. Report Request Does Beneficiary profile exist? Yes – OK No – Profile automatically created based on Does Beneficiary profile exist? Yes – OK No – Profile automatically created based on Data Beneficiary User Creation from LLPLink

Beneficiary User View and Edit Project information Manage and add other Beneficiary users (e.g. delegation purposes) Manage and add Partners Create and manage Mobilities Manage Participant Reports Finalise project -> budget summary 7

Project content Mobilities 8 Partners Budgets Beneficiary + Partners Mobility grant budget Organisation of Mobility budget Total Grant € Reports

IP HEI Consortia SMS: SMP STA STT IP SMP Teaching Staff Student Teaching staff Student

Workflow – Management Mobility Tool Beneficiary User.CSV Export Data Import Data View + manage project info e.g. Excel 10

Workflow – Participant Report Mobility Tool EU Survey Send report request Fill in + Submit Participant 11

Reporting Participant report – Filled in by the participants – sent automatically at the end of the mobility – Report filled in online using EU Survey – Results viewable in Mobility Tool Budget summary – Virtual Beneficiary Report: budget summary transferred from Mobility Tool to LLPLink 12

Project Budget Organisation of Mobility BudgetMobility Grant Budget Funds (organisation & management of project) used by Beneficiary organisation. -Travel -Subsistence -Special needs supplement 13 Student Mobility

Logging in Log in via ECAS 14

View Project Details 15

View project updates list 16

Partners Partner screen 17

Adding a Partner Partner screen * = Mandatory fields Add contact details 18 Copy ERA ID

Adding a mobility 19

Add mobilities Create mobilities manually or import from external data source 20

Import mobilities Import the mobilities (Beneficiary user) 21

HEI budget 22

IP budget 23

QUESTIONS & ANSWERS 24