Strategic ARRA Planning: Using Education Technology and Statewide Longitudinal Data System Grants to Support Title I and IDEA October 5 th 2009

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Agenda & Presenters I.Overview of American Recovery and Reinvestment Act (ARRA) Grants II.Connecting Title I and IDEA to the Statewide Longitudinal Data Systems Grant III.Connecting Title I and IDEA to Education Technology Grant IV.State and District Coordination and Strategic Planning V.Status and Timeline of ARRA grants VI.Questions & Answers Jenelle Leonard Director School Support & Technology Programs Office of Elementary and Secondary Education Nancy Smith Director State Longitudinal Data Systems Institute for Education Sciences Maura Policelli Senior Advisor for External Affairs Office of the Deputy Secretary

Reforming America’s Schools K-12 Reform Priorities American Recovery & Reinvestment Act K - 12 State Fiscal Stabilization Fund $48.6 billion Race to the Top & Other New Grants ~$9.7 billion Title I, IDEA & Other Existing Formula Grants ~$26 billion Standards & Assessments Effective Teachers and Leaders Turning Around Struggling Schools Data Systems

Type of Grant:Formula Grantee: Governor’s Offices Distribution: Funds flow to school districts based upon a State’s primary funding formula Purpose: To help states retain and hire teachers, augment or restore current budgets, and continue laying the foundation for the significant reforms that are required by Race to the Top and the other new grant programs To provide transparency across all states regarding the status of their education reform efforts which will foster healthy competition and a vibrant exchange of ideas and allow parents and other stakeholders hold schools accountable Status:The public comment phase for the State Fiscal Stabilization Fund Phase Two closed on August 28 th – applications will be published this fall and due approximately 30 days later. State Fiscal Stabilization Fund Phase Two $11.5 Billion

Race to the Top $4.35 Billion Type of Grant:Competitive Eligible Entities: All States plus Puerto Rico and the District of Columbia with at least 50% of the award provided to LEAs based upon relative shares of funding under Part A of Title I Purpose: To reward and incent states creating the conditions for education innovation and reform and implementing ambitious plans in the four core ARRA education reform areas in order to achieve significant improvement in student outcomes Status:The public comment phase for Race to the Top closed on August 28 th and ED received over 1100 comments. The Final Notice and application package are expected to be published late this fall and applications will be due 2 months later.

Investing in Innovation $650 Million Type of Grant: Competitive Grantee: Local education agencies (including charter school LEAs), and non- profit organizations working in collaboration with LEA(s) or a consortium of schools. Purpose: To provide competitive grants that expand the implementation of, and investment in innovative and evidence-based practices, programs and strategies that significantly:  improve K-12 achievement and close achievement gaps,  decrease dropout rates,  increase high school graduation rates, and  improve teacher and school leader effectiveness. To accelerate the creation of an education sector that supports the rapid development and adoption of effective solutions. Status: The notice for public comment will be published this fall and applications will be available early next year.

Title I School Improvement Grants $3.5 Billion Type of Grant: Formula to States; discretionary to school districts Grantees: All states plus Puerto Rico and the District of Columbia, which make subgrants to school districts Purpose: To accelerate efforts throughout the nation to “close the gap” in student achievement To focus resources on the lowest-achieving schools and ensure that comprehensive and aggressive reforms are carried out NOTE:There will be an effort to look at secondary schools including high schools with extremely high drop-out rates. [In the past these funds have often not been used in Title-I eligible secondary schools that most need the help]. Status:The public comment phase for the School Improvement Grants closed on September 25 th and those applications will be available this winter and due 30 days later.

Teacher Incentive Fund $200 Million Type of Grant:Competitive Grantee: School Districts, States, and non-profits organizations will be the grantees Purpose: To encourage school systems to establish performance-based teacher and principal compensation systems that sustain student achievement gains and provide teachers and principals in high-need schools with differentiated levels of compensation based on student achievement gains To examine and develop best practices for conducting classroom evaluations and incorporating them into compensation systems To reward teachers and principals in high-need schools for increases in student achievement and increase the number of instructors who teach hard-to-staff subjects (math, science, special education, and English as a second language) in high-need schools Status:The notice of proposed priorities will be published for comments this fall. The notice inviting applications will be published this winter and applications will be due 60 days after the notice publishes.

Type of Grant:Competitive Grantee: An “eligible partnership” that must include at least one high-need LEA, its high-need schools, at least one partner institution (IHE) and the schools/departments of education and arts and sciences within the partner institution Purpose: To increase student achievement by improving the preparation and professional development of teachers, recruiting talented individuals including minorities and individuals from other occupations into teaching and holding IHEs accountable for preparing effective teachers Requirements:Applicants must propose to reform their teacher preparation pre- baccalaureate or 5 th year initial licensing programs and/or teaching residency programs. They may propose to implement a school leadership program. Status:Notice Inviting Application has been published and applications are due October 6, 2009 Teacher Quality Partnership Program $100 Million

Making the Connections

Statewide Longitudinal Data Systems $250 Million Type of Grant:Competitive Grantee: SEAs Purpose: The purpose of this program is to provide grants to SEAs to enable such agencies to design, develop, and implement statewide longitudinal data systems to efficiently and accurately manage, analyze, disaggregate, report, and use individual student data. Requirements: Data systems must have the capacity to link preschool, K-12, and postsecondary education as well as workforce data and must include the 12 elements prescribed by the America COMPETES Act. Status:Applications have been published and are due November 19 th Non-supplant assurance: SLDS funds must be used to supplement, and not supplant, other State or local funds used for developing State data systems.

1.Student enrollment information, including attendance, demographic and program participation data 2.Information on graduates, transfers, and dropouts 3.State assessment scores 4.Information on students not tested 5.College-readiness test scores 6.A teacher identifier with the ability to connect teacher and student data 7.Student transcript information 8.Data on student transition and success in college 9.Data on preparation for success in postsecondary education 10.An audit system to ensure data quality 11.Ability to share data from preschool through college 12.Unique student identifiers SLDS and EDEN/EDFacts SLDS collects student-level data from local education agencies SEAs aggregate the data at school, district and state level according to federal requirements and submit to Education Data Exchange Network. EDFacts shares program-specific data with particular federal program offices at USED COMPETES Act Requirements

Statewide Longitudinal Data Systems Supporting the Goals of IDEA & Title I With student-level enrollment, demographic and program participation information, policymakers and educators will know, on a systemic level: The extent to which free and reduced-price lunch enrollment drops off in high school, and how that might affect measures of each high school’s poverty rate. How the percentage of minority students in gifted and talented programs compares with that of non- minority students. The rate at which English language learners are entering the state for the first time in high school, and how they are doing on the state’s high school exams. Use of SLDS Funds will Support Title I & IDEA personnel by: Tracking academic achievement of low- achieving students in schools with high concentrations of children from low-income families Using progress monitoring data as an “early warning system” to alert school staff of struggling learners and sharing those data with parents Tracking the academic and functional achievement of students with disabilities Providing training and technical assistance to LEAs on data collection, governance, and use of data Implementing processes that link individual student data across time and databases. Expanding and/or improving existing local data systems

Tips on Use of SLDS Grants Design SLDS with correct variables to meet the needs of the users Work with program areas, particularly IDEA and Title I, to ensure elements are included to avoid duplicate data collection and make the most of SLDS grant Build reporting tools through SLDS to meet federal reporting requirements (for example, EDFacts which includes IDEA and Title I data) Aggregate student-level program data in SLDS at the state level and report back to LEAs that don’t have research & analytical staff 2005 Grants: 13 states 2007 Grants: 14 states 2009 Grants: 27 states *33 States have begun to or already incorporated IDEA data into their SLDS

Data Flow and Feedback Loops USED EDEN/EDFacts other reporting requirements SEA Student data from LEAs Teacher data from LEAs and from within SEA or State Board of Educator Certification Financial data for programs, grants LEA Data from Schools Student-level from co-ops, virtual schools, etc Financial data by program area and other grants Detailed teacher data (may get some from schools ) School - Student- level Enrollment Demographics Program Areas Attendance Discipline other (courses, interim assessments, etc Continuous effort to expand and improve data systems over time to meet information needs Longitudinal data to track student achievement, teacher/staff performance and college or career readiness

Resources SLDS Program website – – Details on each state’s existing grants, RFA for ARRA funds EDFacts website – – Details on data collected, file specifications, and reports and analytics of submitted data Data Quality Campaign website – – Papers on power of longitudinal data systems, data use by different audience type, information on privacy issues, connecting K-12 to Early Childhood, Postsecondary and Labor, status of state longitudinal data systems

Education Technology (Elementary and Secondary Education Act, Title II, Part D, Subpart 4) $650 Million Type of Grant:Formula Grantee: States make formula and competitive subgrants to eligible school districts. Purpose: To improve student academic achievement, teacher training, and curriculum through the use of technology in schools, and ensure that every student is technologically literate by the end of eighth grade. To support innovative uses of technology resources and systems integrated with curriculum, professional development and instruction. Status:The guidance has been published and funds have been obligated to the 50 states, Puerto Rico and DC. States are in the process of administering subgrant awards.

Ed Tech Allocation = Proportional to Title I, Part A Allocation 5% Set-Aside For Technical Assistance to High- Need Schools and Public-Private Partnerships Districts Submit Educational Technology Plans to the State (must include 25% set aside for professional development) 50% competitive allocations to eligible local entities 50% formula allocation to LEAs Distribution OptionDistribution Mandate Note: if State chooses to uses 5% for TA set-aside, these amounts would be calculated based on the remaining 95%.

Using Ed Tech Grants to Support Title I and IDEA Programs 0 0 ED Tech Allowable Uses of Funds Increase accessibility to technology Adapt or expand applications of technology to enable teachers to increase student academic achievement Title I Activities IDEA, Part B Activities Improve the academic achievement of low- achieving students in schools with high concentrations of children from low income families. Provide appropriate support (including technology) to students with disabilities to enable them to advance toward annual IEP goals and make progress in the general curriculum. Improve the academic achievement of low- achieving students in schools with high concentrations of children from low income families. Ensure that personnel necessary to provide special education and related services are appropriately trained to increase academic achievement of students with disabilities

Using Ed Tech Grants to Support Title I and IDEA Programs ED Tech Allowable Uses of Funds Implement proven and effective courses and curricula Use technology to promote parental involvement and foster communication among students, parents, and teachers Title I Activities IDEA, Part B Activities Use effective methods and instructional strategies that are based on scientifically based research Provide special education and related services and supplementary aids and services that are based on peer-reviewed research Implement effective parent involvement activities that improve student academic achievement and school performance. Include parents of students with disabilities in IEP Team meetings, and other meetings about their child’s education and progress 0 0

Using Ed Tech Grants to Support Title I and IDEA Programs EETT Grant Program Allowable Uses of Funds Prepare one or more teachers in schools as technology leaders who will assist other teachers Enhance existing technology and acquiring new technology to support education reforms and to improve student achievement Title I Grant Program Activities IDEA, Part B Grant Program Activities Ensure that personnel that provide special education and related services are appropriately trained to increase academic achievement of students with disabilities Improve the academic achievement of low-achieving students in schools with high concentrations of children from low-income families Improve the academic and functional achievement of students with disabilities 0 0

Using Ed Tech Grants to Support Title I and IDEA Programs EETT Grant Program Allowable Uses of Funds Acquire connectivity linkages, resources, and services Acquire, adapt, expand, implement, repair, and maintain existing and new applications of technology Title I Grant Program Activities IDEA, Part B Grant Program Activities Develop of resources and services Provide appropriate aids and supports (including technology) for students with disabilities to enable them to meet annual IEP goals and be involved in and make progress in the general curriculum 0 0

Using Ed Tech Grants to Support Title I and IDEA Programs Ed Tech Allowable Uses of Funds Use technology to collect, manage, and analyze data to inform and enhance teaching and school improvement efforts Implement enhanced performance measurement systems 0 0 Title I Activities IDEA, Part B Activities Conduct needs assessments, instructional management systems, data decision making applications assessment. Provide special education and related services and supplementary aids and services that are based on peer-reviewed research Implement high-quality academic assessments with accountability systems so that students, teachers, parents, and administrators can measure progress against common expectations for student academic achievement Measure the progress of students with disabilities on meeting their annual IEP goals and measuring the academic achievement and functional performance of students with disabilities on State and district-wide assessments

Using Ed Tech to Support Title I and IDEA Programs 0 Ed Tech Allowable Uses of Funds Provide professional development for teachers, principals, and administrators Title I Activities IDEA, Part B Activities Provide ongoing high- quality and timely professional development for teachers, paraprofessionals, principals, and administrators that will improve the teaching of academic subjects, consistent with challenging State academic standards, to enable children to meet these standards. Ensure personnel that provide special education and related services are appropriately trained to increase academic achievement of students with disabilities

Using Ed Tech Grants to Support Title I and IDEA Goals and SLDS Programs Ed Tech Use of Funds Title I Goals IDEA Goals SLDS Programs

State & District Coordination and Strategic Planning

State District Who Spends SFSF Phase Two School Improvement Grants $3.5 billion $11.5 billion Ed Tech $650 million Both District State Who Applies $250 million 95% Explicitly Requires SEA – LEA Coordination Statewide Longitudinal Data Systems Teacher Incentive Fund $200 million $650 million Race to the Top $4.35 billion 95% of ARRA Grants Explicitly Require SEA – LEA Coordination Teacher Quality Part. $100 million Investing in Innovation Teacher Incentive Fund $200 million

Opportunities: Create Lasting Reforms Break Down Silos between SEAs and LEAs Break Down Silos between Title I & IDEA directors, budget managers and other program directors Establish models of Community Engagement & Transparency Improve Capacity for Grant Management in SEAs and LEAs Core Actions:  Develop overarching vision for school reform at the state and local levels  Convene state and local education officials and leaders throughout the grant planning, applying and implementation process to share information and collaborate on each ARRA grant  Examine Use of Funds Guidance from ED for each grant  Exchange best practices and create common reform models  Make use of the reports, studies, analysis, and ED materials and education associations  Collaborate with ED’s Comprehensive Centers, Equity Centers, Technical Assistance Network Centers, and Regional Education Laboratories and National Research and Development Centers ARRA Strategic Planning Goals

Identify Reform Needs & Funding Sources District Level Planning State Level Planning Classroom Reforms School Level Planning IDEA Students Title I Schoolwide Schools Title I Targeted Assistance Schools Non Title I Schools Persistently Low-Performing Schools State Fiscal Stabilization Fund II $11.5 billion Race to the Top & Other New Grants ~$9.7 billion Title I, IDEA & Other Existing Formula Grants ~$26 billion

Status and Timeline of ARRA Grants Action Steps

Action Steps to Ensure Strategic Planning and Implementation of all ARRA Grants Governor’s Office & SEA Engage LEAs in Development of Overall State Education Reform Plan Governor’s Office & SEA gather input from LEAs on their strengths and weakness in terms of the four reform priorities. Then together with LEAs, business leaders, parents, teachers, and community partners, SEA maps out overall plans that incorporate these reform priorities into a state-level framework for its ARRA applications and implementation of ARRA funds. OctoberNovember Dec. – Feb. LEAs Implement Title I and IDEA ARRA plans LEA planning and applying to SEA for Education Technology (Ed Tech) grants SEA applies for SFSF Phase Two grant (due early Nov) Partnerships submit TQP applications to ED (due 10/6) SEA applies to ED for SLDS grant (due Nov. 19 th ) SEA/Gov work on RTT application (due mid-winter) SEA works on SIG & i3 applications (due mid-winter) Action Steps:  State and local Title I and IDEA directors review ED Use of Funds Guidance for both programs and identify possible ways to complement each others’ spending plans around one or more of the ARRA reform areas.  SEA briefs state and local Title I and IDEA directors on status of other ARRA funding sources and status of upcoming applications.  SEA and state Title I and IDEA directors work with local Title I and IDEA directors to identify specific ways to contribute to the applications for new ARRA grants (i.e. supply data, ARRA spending plans and recommendations). This effort will improve the quality of ARRA applications for new grants and maximize the opportunities for cohesive and sustainable reform efforts. Action Steps:  State and local Title I and IDEA directors, LEA data managers, and state SLDS project directors meet to identify opportunities to use district data models at state level.  TQP applicants brief local Title I and IDEA directors on submissions – identify links to other ARRA grants.  Governor’s office and SEA briefs all LEAs on its SFSF Phase Two application which is the baseline for other ARRA grants.  ED Tech applicants (LEAs) meet with local Title I and IDEA directors, and other education officials, to identify possible uses of Ed Tech funding to complement overall district reform planning. Action Steps:  Governors, SEAs and LEAs meet to review RTT and SIG applications together to outline an approach that builds on other ARRA funding.  SLDS project directors, Ed Tech applicants, and state and local Title I and IDEA directors are briefed on RTT SIG and i3 applications – discuss connections and opportunities.  Governors and SEAs meet with counterparts from other states to exchange reform ideas, best practices, and opportunities to form consortia.  Governors and SEAs review Title I & IDEA use of ARRA funds and applications for TQP, SFSF Phase Two, SLDS, Ed Tech, and SIG to build upon for RTT and i3 applications.

Questions Answers

ARRA Contact Information State Fiscal Stabilization Fund: Subject = ARRA Title I, Part A Grants to LEAs: Subject = ARRA IDEA, Parts B & C: Voc-Rehab, Indep. Living Srvcs & Centers for Indep. Living: Impact Aid: ED-OIG Hotline: MIS-USED General Info: USA-LEARN ( )