DAY 14: MICROSOFT ACCESS – CHAPTER 1 Madhuri Siddula October 1, 2015

TOPICS DBMS Database fundamentals Microsoft access

DBMS A database management system (DBMS) is a software system that provides the tools to create, maintain and use a database. Some of the databases: –MS Access –Oracle –SQL SERVER –MY SQL

DATABASE FUNDAMENTALS Database is a collection of data, organized as meaningful information. It can be accessed, managed, stored, queried, sorted and reported. Examples –Amazon –Telephone directory –ebay –Cs101 student files

DATABASE TERMINOLOGIES  Data This is the fact, or about specific entity(person,place or thing)  Information Is the data that have been processed and is useful to the user  Field Is a single item of information or data in entity e.g. employee name  Record Is a group of fields about an entity,example Employee’s particulars

FIELD The smallest data element contained in a table Field types: –Text –Numeric –Date Field examples: –Birthdates –Last Name –Age –Social Security # 7

RECORD Record – a complete set of all of the data elements (fields) about one person, place, event, or concept Example record in a employee DB: –Name, Number, , Class, Section 8

TABLE The foundation of every database Contains a primary key (unique field) Is a collection of related records –Example Table: All Student records in my CS 101 sections would be added to my Section Roster Table during registration 9

KEY A field that contains a unique identifier Foreign key –A field in one table, that is a primary key in another 10

MICROSOFT ACCESS

ACCESS OBJECTS Tables, Forms, Queries, Reports, Macros Modules

THINGS TO DO Open an access file and work with content security. Examining the access interface, views and organize information

THINGS TO DO Edit and Delete a record Save as, compact and repair and backup the database.

SORT TABLE

FILTER

OTHER OPTIONS Toggle filter Filter by form Load from query Save as query